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HomeMy WebLinkAboutDocumentation_Regular_Tab 9A_6/14/1990J77A VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 MEMORANDUM: TO: Village Council FROM: Thomas G. Bradford, Village Manager DATE: June 7, 1990 SUBJECT: Water Rate Study; Agenda Item Previously, I provided you with a Water Department Action Plan in response to our anticipated SFWMD Allocation Permit. One of the first items to undertake is a rate study considering financial and conservation status and objectives. Attached is Gee & Jenson's proposal to conduct the same. Funding is available within the Water Department operations budget to accomplish this work. It is recommended that the Village Council authorize the Village Manager to secure this rate study expeditiously. TGB/ j mm Attachment VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 M E M O RAND UM TO: Village Council FROM: Thomas G. Bradford, Village Manager / -/If� DATE: June 7, 1990 SUBJECT: Water Department Action Plan Based upon the 5-year Allocation Permit contemplated from the South Florida Water Management District and the ramifications thereof, appearing below, please find a proposed Action Plan for adjusting Water Department operations accordingly. 1) Immediately authorize Gee & Jenson to begin the Western peninsula testing program and/or hydrogeologic study to determine aquifer parameters necessary prior to permanent well drilling. 2) Calculate the equivalent residential connections remaining within the water system in order to project a time line for the possible implementation of a moratorium on new water hook ups. 3) Compare the projected date of moratorium implementation to the estimated date of completion of the western peninsula surficial aquifer wells to determine if an emergency situation can be declared in order to expedite engineering design and construction activities. 4) Immediately authorize Gee & Jenson to conduct a rate study to review adequacy of the same from a financial and conservation prospective. Capital connection charges should be reviewed pursuant to previous commitment to review the same on an annual basis. 5) Expedite completion of Water Treatment Plant Master Plan project based upon information contained within the SFWMD allocation permit. Memorandum to Village Council Re: Water Department Action Plan June 7, 1990 Page 2 - ------------------------------------ 6) Review adequacy of current conservation efforts in order to enhance the same to effect further cuts in consumption. 7) Immediately proceed with design and construction of the 3,000,000 gallon storage tank at the Water Treatment Plant where indicated within the Master Plan accomplishing the same either through the CCNA procedures or emergency conditions as required. 8) Amend the 10-year Water Department Plan to coincide with the 5-year Allocation Permit from SFWMD and adopt the same. 9) Amend the Capital Improvement Program to coincide with contemplated projects necessary to secure water resources allowed pursuant to the SFWMD permit. 10) Draft a personnel plan to provide necessary human resources to provide for heavy anticipated contract administration program. Adjust FY90-91 operating budget accordingly. 11) Ascertain legality of eminent domain outside Village boundaries. 12) Secure the services of a quality Bond Counsel firm and/or financial consultant in order to present financing package to Village Council for review and approval. 13) If an emergency situation does not exist, immediately create a team to include one or more Village Councilmembers to allow the Village to secure the services of an engineering firm in accordance with the requirements of the State Consultant's Competitive Negotiations Act (CCNA) to design the wells necessary for the western peninsula, the sub -aqueous crossing of the north fork of the Loxahatchee River, the water line to the Water Treatment Plant and possibly Well 24 adjacent to the Children's Hospital. Note: Well 24 may be designed and constructed under separate contract in order to expedite, if need be. 14) Study or ascertain the need to design and construct reverse osmosis (RO) facilities at this time depending upon anticipated yield from the surficial aquifer on the western peninsula. Assuming RO facilities are needed immediately, ascertain whether RO facilities should be designed to utilize 100% of Floridan Aquifer allocation. RE: Water Department Action Plan June 7, 1990 Page 3 - ------------------------------------ 15) If emergency conditions have been implemented, select engineer(s) to design RO facilities. Thereafter, select contractor(s) to construct the same. 16) If no emergency, have CCNA team select engineer(s) for RO facilities project(s). Thereafter, solicit sealed bids for contractor(s). 17) Upon receipt of Gee & Jenson western peninsula test wells report, ascertain feasibility of modifying South Florida Water Management District (SFWMD) allocation permit upward if data is favorable. TGB/mk cc: Thomas C. Hall, Water System Manager Wendy K. Harrison, Admin. Asst. to the Village Manager Bill C. Kascavelis, Finance Director/Village Clerk John C. Randolph, Esq., Village Attorney W. Richard Staudinger, P.E., Gee & Jenson 0 GEE &JENSON Engineers-Arch0eds- Planners, Inc. Mr. Tom Bradford Village Manager Village of Tequesta P.O. Box 3474 Tequesta, FL 33468-0237 May 3, 1990 Revised June 8, 199 Re: Water Rate Review Water Capital Connection Change Review Dear Tom: VILLAGE OF lEftESTA -JUA, A 8 799r VILLAGE MANAGER'S OFFICE At your request, we have prepared the attached Scope of Services for the referenced projects. In accordance with Section 4-C of our Professional Services Agreement with The Village of Tequesta, we propose our fees to be lump sum as follows: 1. Commodity Charge Review Adequacy and Conservation Rate Review Scope Items 1 through 5 $5,260.00 2. Annual Capital Connection Charge Review Scope Items 1 through 7 $3,510.00 We propose to complete services within thirty (30) days of authorization by The Village of Tequesta. Presuming authorization on approximately June 18th, this would set a completion date of July 17, 1990 (written letter report and recommendations). Because there is a Council Meeting on the 12th, we would strive to have a draft report ready on July 6th for review with the Council on the 12th, and a final report ready for transmittal and review with the Council on the 26th of July. Please review these fees and scopes. We are prepared to begin as soon as you confirm the scope and fees. Very t ul urs, /<C W. Richard Staudinger, P.E. WRS:ce #50-101 cc: Mike Rocca ter. One Harvard Circle • West Palm Beach, Florida 33409-1923 •407/683-3301 • FAX 407/683-3301 Village of Tequesta Commodity Charge Revenue Adequacy and Conservation Rate Review Scope of Services: 1. Obtain fiscal 1991 Water System proposed budgets, 1990 water production data, 1990 user consumption characteristics, number of users by classification, growth projections and other relevant data from Village. 2. Review data and develop revenue projections based on anticipated Water System activities for fiscal year 1991. 3. Analyze revenues from commodity charges and conservation rates and prepare adjustments to obtain required levels of revenues. 4. Prepare draft letter report reflecting the commodity rate adjustments together with conservation rate structure and present to Finance Committee. 5. Prepare final letter report with recommendations and present to Village Council. 6. Additional services concerning the Commodity and Conservation Rates as mutually agreed. Is Village of Tequesta Annual Capital Connection Charge Review Scope of Services: 1. Obtain current and five year facility projections including cost estimates on Water System Capital Improvements from Village. 2. Review Capital Improvements and projected costs to determine capacities and services provided by improvements. 3. Prepared schedule of Capital Improvements and costs which represent system or capacity expansion. 4. Estimate number of Equivalent Residential Connections represented by Capital Improvement expansion. 5. Prepare schedule indicating level(s) of Capital Improvement Charges required pursuant to Capital Improvement expansion. 6. Prepare draft letter report and present to Finance Committee. 7. Prepare final letter report with recommendations and present to Village Council. 8. Additional services concerning the Capital Improvement Charge as mutually agreed.