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HomeMy WebLinkAboutAgreement_General_4/13/2023_Kimley Horn WA Fuel Tank ServicesVILLAGE OF TEQUESTA ENGINEERING SERVICES WORK AUTHORIZATION INVITATION TO BID PREPARATION FOR MISCELLANEOUS FUEL TANK SERVICES This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley- Horn" or "Consultant"), dated May 12, 2016 ("Agreement'). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village utilizes bulk diesel and regular fuel storage tanks at their Public Services Facility for fleet vehicles. The Village also utilizes bulk diesel fuel storage at their Public Safety Facility for standby emergency generator. The fuel storage equipment requires maintenance that is typically outsourced to specialty contractors and the Village desires to publicly advertise maintenance contract to upkeep fuel storage and ancillary equipment. Accordingly, the Village has requested Consultant prepare the Invitation to Bid (ITB) for such services. SCOPE Consultant will attend one (1) kickoff meeting with the Village. The kickoff meeting will be held virtually via teleconference. Consultant will prepare draft ITB for Village review. Consultant will coordinate with Village staff and purchasing department as needed to prepare the ITB. Consultant will attend one (1) review meeting with the Village. Consultant will address comments from Village staff, purchasing included, and finalize ITB. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the Village, will be considered additional services to this Work Authorization and will be performed based on subsequent Work Authorizations approved prior to performance of the additional services. INFORMATION AND SERVICES PROVIDED BY THE VILLAGE Kimley-Horn assumes that all information provided by the Village can be relied upon in the performance of professional services. The following information shall be provided to Kimley- Horn and/or the following services will be performed by the Village. • Additional meetings DELIVERABLES • DRAFT ITB • Final ITB SCHEDULE Kimley-Hom will complete the work set forth herein within 30 days after receipt of an executed Work Authorization and Purchase Order, exclusive of delays beyond the control of the Consultant. COMPENSATION Kimley-Hom will perform the services described in the Scope of Services on a lump sum basis for $5,500. Accepted by: Village of Tequesta Jerem Allen Digitally signed IN Jeremy Allen Y Date: 2023.03.08 11:47 32 .0500' Jeremy Allen, Village Manager Date: Kimley-Hom and Associates, Inc_ 7f�_ Michael Schwartz, P.E., Sr. Vice President Date: 03/06/2023 EXHIBIT A - FEE PROPOSAL VILLAGE OF TEQUESTA EL PORTAL DRIVE DRAINAGE IMPROVEMENTS Chen Moore and Associates Project # P23.492.02 CMA Engenuity Total Project Senior Project Senior Project Senior Construction Construction Principal Director Manager Engineer Engineer Specialist Specialist Designer Clerical Hourly Rate $250.00 $200.00 $180.00 $150.00 $125.00 $125.00 $110.00 $100.00 565.00 TASK 1 - Project Management and Construction Meetings 1.1 Kick-off Meeting with Contractor and Village 1 2 $500.00 1.2 Progress Meetings (as needed) 4 8 $2,000.00 Task 1 Total s0 $1.000 $0 $1 500 $0 $0 $0 $0 s0 $0 $2,500.00 TASK 2 - Submittal Review 2.1 Review RAIs (Up to 5) 5 10 $2,000.00 2.2 Review Shop Drawings (Up to 20) 20 40 $8.000.00 2.3 Review Change Order Requests (Up to 5) 5 10 $2.500.00 2A Review Pay Applications (Up to 4) 4 8 $2,000.00 Task 2Total $0 $1.800 $0 $6,450 $6.250 $0 $0 $0 $D $14,500.00 TASK 3 - Field Inspection 3.1 Mobilization 2 2 2 $ 1,280.00 $2,230.00 3.2 Heavy Civil Construction - 16 40 $9.000.00 3.3 Restoration _ 4 8 $2,000.00 Task 3Total s0 $2400 $0 $3,300 $0 $6,250 $0 1280 $13.230.00 TASK 4 - Close -Out Services 4.1 Substantial Completion 4 8 $1,800.00 4.2 Final Completion 12 4 $1,000.00 4.3 Record Drawings - 8 $1.300.00 4.4 Permit Closeout - $500.00 Task 4Total s0 $800 s0 $1,500 so 51,500 s0 5800 $0 1 $0 1 $4,600.00 TOTALFEE 534,830.00 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."