HomeMy WebLinkAboutDocumentation_Workshop_Tab 04_5/1/2023Agenda Item #4.
Workshop
STAFF MEMO
Meeting: Workshop - May 01 2023
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Discuss Concepts For Village Owned Property That Consist Of One Point Zero Three Acres (1.03),
More or Less, Off Land Located Immediately West of the Florida East Coast (FEC) Railway South of
Tequesta Drive.
Review and discuss concepts developed for Village owned property located immediately West of the
FEC Railway, South of Tequesta Drive.
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Page 70 of 99
Agenda Item #4.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
PROJECT NAME: NA BUDGET: NA ENCUMBERED: NA
Proposed:
NA
PROJECTED TOTAL: NAq
Projected Remaining:
NA
Staff is seeking direction from Council on the concepts presented.
Concept A Cypress Drive Landscape
Concept B Cypress Drive Landscape
Concept A and B Estimated Cost
Parker Yannette Landscape Architectural Services Agreement - Public Works
Page 71 of 99
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of 99
Agenda Item #4.
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
561-768-0700
www.tequesta.org
Install
Annual
Option
Landscape
Irrigation
Protective
Bollards
Annual
Maintenance
Irrigation
Total Install
Total Annual
Maintenance
Install Cost
Install Cost
(Tequesta
Cost
Water Usage
Cost
Cost
Drive
Cost
A
$63,696
$11,215
$7,500
$25,200
$14,000
$82,411
$39,200
B
$33,101
$11,215
$7,500
$16,800
$14,000
$51,816
$30,800
Page 76 of 99
Agenda Item #4.
C 3•�
PARKER @ YANNETTE
design group,inc.
February 15, 2023
Mr. Jeremy Allen
Village Manager, Village of Tequesta
Via email: jallen@tequesta.org
RE: AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES
Dear Mr. Allen:
This proposal is submitted by Parker-Yannette Design Group, Inc. hereinafter referred to as the
"Consultant", to Mr. Jeremy Allen, Village Manager, Village of Tequesta, hereinafter referred to
as the "Client".
THE PROJECT
Landscape architectural design services for landscape beautification of the 1 acre parcel
of land between Cypress Drive and Old Dixie Highway, Tequesta, Florida.
SCOPE OF SERVICES
Consultant's services under this agreement will be as follows:
PART A — Preliminary Planting Design
• Prepare base plans based on original roadway plans and survey.
• Site visits to photograph and inventory existing conditions. Draft existing conditions onto
base plans.
• Review pertinent landscape requirements for Village of Tequesta and Palm Beach County.
• Prepare two (2) preliminary landscape plan concepts, one being a cost conscious plan, the
other being a higher end, larger budget plan.
• Meet with Jeremy Allen and Doug Chambers to review plans.
• Prepare cost estimates with input from Doug Chambers.
PART B — Graphics and Additional Meetings
• Color render plans.
• Prepare 2D or 3D graphic renderings of proposed landscape concepts.
• Additional client meetings and/or presentations.
LANDSCAPE ARCHITECTURE • PLANNING • GRAPHICS
4425 Military Trail, Suite 202, Jupiter, FL 33458 d (561) 747-5069 Fax: (561) 747-2041
Page 77 of 99
Agenda Item #4.
Old Dixie Highway/Cypress Drive
February 15, 2023
Page 2 of 3
Consultant's services do not include preparation or processing of permit applications or
environmental review of the site. However, upon written request of the Client any of the
preceding services can be provided as Additional Work under the following terms.
All services will be performed by Consultant consistent with professional standards for
landscape architecture as generally practiced in Palm Beach County, Florida.
FEE SCHEDULE
Consultant will perform the above services at hourly fee rates of Professional: $140.00 per hour:
Part A — Preliminary Planting Design at hourly rates with a not to exceed cap of:
$2,000.00
Part B — Graphics and Additional Meetings (Upon Request) hourly at $140.00/hr.
Consultant's fees will not exceed the above amounts without authorization from the Client.
Major revisions of the work required of Consultant caused by circumstances beyond the control
of Consultant are not included and will be billed at the rate listed under "Additional Work".
Consultant's fees do not include other consultants' fees or filing fees. Consultant's normal
reimbursable expenses will be charged to the Client and itemized on the monthly bill.
Reimbursable expenses include printing and reproduction, photo enlargements, courier
charges, facsimiles, and any other normal direct expenses incurred by Consultant for the
Project.
ADDITIONAL WORK
At the request of the Client, Consultant will provide additional work not listed under Scope of
Services on an hourly basis at the following rates: Professional $140.00/hour.
GENERAL TERMS
Fees shall be billed as designated in the Fee Schedule. All balances are due upon receipt. A bill
is past due thirty (30) days from the billing date whereupon interest at 18 % per annum will be
added to the balance due retroactive to the date of billing. At the Consultant's discretion
invoices not paid within thirty (30) days of the billing date may result in cessation of work on the
Project and withholding of plans. Client's obligation to pay Consultant's Fees is not contingent
on development or permit approval by any governmental entity.
Consultant's Fees are subject to re -negotiation if Consultant's services are not completed within
six (6) months from the date of this agreement due to delays beyond the Consultant's control.
At the discretion of the Consultant, the terms of this agreement may be null and void if not
accepted within thirty (30) days of the date hereof. This agreement may be terminated by the
Consultant if, for reasons beyond the Consultant's control, Consultant is prevented from
continuing service for more than one hundred twenty (120) days.
If the Client wishes to terminate Consultant's services, the Client must give ten (10) working
days written notice to the Consultant and shall pay Consultant full compensation based on the
percentage completion of Consultant's services or on a time and materials basis, whichever is
Page 78 of 99
Agenda Item #4.
Old Dixie Highway/Cypress Drive
February 15, 2023
Page 3 of 3
greater, to the date of termination. Consultant may terminate this Agreement upon five (5) days
written notice to Client for failure to pay Consultant's fees and costs when and as due in
accordance with this agreement. Client agrees Consultant may use Consultant's work on the
Project for professional design award competitions. Reproducible copies of Project drawings will
be provided at cost upon the Client's request unless Client is in default under the terms of this
agreement. However, the Client shall not use any of Consultant's Intellectual Property for any
purpose other than completion of landscaping at the Project.
All changes or additions to this agreement shall be in writing and executed by all parties hereto.
This agreement is the only agreement between the Consultant and the Client regarding
Consultant's services for the Client and supersedes and replaces any other oral or written
agreement between the Consultant and the Client concerning the subject matter of this
agreement. Any legal action to enforce this agreement must be brought in the state courts for
Palm Beach County, Florida regardless of where the Client may reside or where the Project
may be located.
PURSUANT TO SECTION 558.0035 FLORIDA STATUTES, THE
CONSULTANT'S CORPORATION IS THE RESPONSIBLE
PARTY FOR THE PROFESSIONAL SERVICES IT AGREES TO
PROVIDE UNDER THIS AGREEMENT. NO INDIVIDUAL
PROFESSIONAL EMPLOYEE, AGENT, DIRECTOR, OFFICER
OR PRINCIPAL MAY BE INDIVIDUALLY LIABLE FOR
NEGLIGENCE ARISING OUT OF THIS CONTRACT.
If the terms of this proposal are acceptable, please have an authorized representative of the
Client sign one copy and return it.
Sincerely,
Parker-Yannette Design Group, Inc.
By:
Paul S. Catania II, PLA
Partner
Date: 2/15/23
Client
Jeremy Allen Digitally signed by Jeremy Allen
By: Date:2023.02.15 13:24:31-05'00' Date:
Mr. Jeremy Allen, Village Manager, Village of Tequesta
Page 79 of 99