HomeMy WebLinkAboutAgreement_General_4/13/2023_Chen MooreVillage of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Jeremy Allen
345 Tequesta Drive
Tequesta, FL 33469
(561) 768-0465
July 3rd, 2023
Cristobal Betancourt
Chen Moore and Associates, Inc.
1851 W. Indiantown Road
Suite 100
Tequesta, FL 33458
Subject: Cancellation of Contract Notice
Dear Cristobal,
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561-768-0700
www.tequesta.org
I hope this letter finds you well. I am writing to inform you of our decision to cancel the
contract between the Village of Tequesta and Chen Moore and Associates for Community
Development Consulting.
According to the terms and conditions outlined in the contract, I am providing a 30-day notice
period for cancellation, as per the stipulated cancellation clause. Therefore, this letter serves
as an official notice of cancellation for the agreement ending September 30, 2023.
I kindly request you to acknowledge the cancellation and take the necessary steps to halt any
ongoing services or arrangements mentioned in the contract outside of September 30, 2023.
Additionally, please confirm in writing of any associated fees or obligations resulting from the
cancellation.
I would appreciate receiving a written acknowledgment of this cancellation notice within five
business days to ensure a smooth transition. If you have any questions or require further
information regarding this cancellation, please do not hesitate to contact me at (561) 768-0465
or fallen@tequesta.org.
I genuinely regret any inconvenience caused by this decision, but circumstances have
necessitated the cancellation. I genuinely value the business relationship we have had and hope
that this termination will not adversely affect our professional rapport.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Thank you for your prompt attention to this matter, and I look forward to receiving your
confirmation of cancellation.
Sincerely,
Village Manager
Village of Tequesta
345 Tequesta, Drive
Tequesta, FL 33469
fallen@teguesta.org
(561)768-0465
Values: Excellence I Ethics and Transparency I Quality of Life I Employees
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SECOND ADDENDUM TO DIRECTOR OF
COMMUNITY DEVELOPMENT CONSULTANT AGREEMENT
THIS SECOND ADDENDUM TO DIRECTOR OF COMMUNITY
DEVELOPMENT CONSULTANT AGREEMENT ("Second Addendum"), is made and entered
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into this 13 day of 2023, effective immediately, by and between Chen Moore and
Associates, Inc., a Florida corporation with offices located at 1851 West Indiantown Road, Suite
100, Jupiter, Florida 33458, hereinafter the "Consultant", and the Village of Tequesta, Florida, a
municipal corporation organized and existing in accordance with the laws of the State of Florida
with offices located at 345 Tequesta Drive, Tequesta, Florida 33469, hereinafter referred to as the
"Village".
WHEREAS, The Village entered into a Director of Community Development Consultant
Agreement with NZ Consultants, Inc. on August 12, 2021 for the purpose of having NZ
Consultants, Inc. provide professional planning services to the Village with said agreement
detailing the scope of services to be provided to the Village and the compensation to be provided
to NZ Consultants, Inc.; and
WHEREAS, the Village thereafter entered into a First Addendum to Director of
Community Development Consultant Agreement with NZ Consultants, Inc. on May 12, 2022 for
the purpose of revising the scope of services and compensation contained in the Director of
Community Development Consultant Agreement; and
WHEREAS, on January 12, 2023, the Director of Community Development Consultant
Agreement as amended by the First Addendum to Director of Community Development Consultant
Agreement was assumed by the Consultant; and
WHEREAS, both the Village and the Consultant now desire to enter into this Second
Addendum to Director of Community Development Consultant Agreement in order to memorialize
certain further amendments to the Director of Community Development Consultant Agreement as
specified herein below.
NOW THEREFORE, in consideration of the mutual covenants contained herein and for
other good and valuable consideration, the value, receipt, and sufficiency of which is hereby
acknowledged by both the Consultant and the Village, the parties hereby agree as follows:
Section 1: Section 1 of the Director of Community Development Consultant
Agreement entitled `Scope of Services' is hereby amended to update the hours of work for
Consultant and staff, providing that Section 1 of the Director of Community Development
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Consultant Agreement shall hereafter read as follows:
1. Scope of Services:
a. The Village and the Consultant both hereby agree that the Consultant will
provide professional planning services through its Principal and its Planning
and Zoning Tech. The Consultant's Principal shall serve in the capacity of
Community Development Director for the Village, and shall be responsible for
all matters under the jurisdiction of the Community Development Department,
including attendance at all regular Planning and Zoning Board and Local
Planning Agency meetings, as well as Village Council meetings and Workshop
meetings as directed by the Village Manager.
b. The Consultant will perform all services for the Village in accordance with all
applicable federal, state and local laws, rules and regulations.
c. The Consultant's Principal Planner is expected to work eight (8) hours per
week for the Village's Community Development Department.
d. The Consultant's Senior Planner is expected to work twenty (20) hours per
week for the Village's Community Development Department.
e. The Consultant's Associate Planner is expected to work twelve (12) hours per
week for the Village's Community Development Department.
f. The Consultant may provide additional services upon mutual agreement with
the Village Manager for the provision of such services. The provision of any
such additional services, including additional hours of work and additional
compensation shall be pursuant to an addendum to this Agreement, executed
by both the Consultant and the Village Manager.
Section 2: Section 3 of the Director of Community Development Consultant
Agreement entitled `Compensation' is hereby amended to update the compensation structure,
providing that Section 3 of the Director of Community Development Consultant Agreement shall
hereafter read as follows:
3. Compensation:
The fee for services provided pursuant to this Agreement shall be at the rate of Ninety -Five
Dollars ($95.00) per hour for the Consultant's Principal Planner and Senior Planner, for an amount
not to exceed $74,880.00 for fiscal year 2022-2023 (concluding September 30, 2023); and Forty
Dollars ($40.00) per hour for the Consultant's Associate Planner, for an amount not to exceed
$54,200.00 for fiscal year 2022-2023 (concluding September 30, 2023). The total amount of
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compensation to be paid to the Consultant pursuant to this Agreement shall be an amount not to
exceed $141,400.00 for fiscal year 2022-2023 (concluding September 30, 2023). This rate may be
re -negotiated by the parties in conjunction with any renewal of this Agreement.
Section 3: All other Sections, terms and conditions of the Director of Community
Development Consultant Agreement, including the First Addendum to Director of Community
Development Consultant Agreement shall remain in full force and effect as previously entered into.
Section 4: This Second Addendum to Director of Community Development
Consultant Agreement shall be attached to the current Director of Community Development
Consultant Agreement and shall become a part thereof.
IN WITNESS WHEREOF, the Contractor has signed and executed this Second
Addendum to Director of Community Development Consultant Agreement; and the Village has
caused this Second Addendum to Director of Community Development Consultant Agreement to
be signed and executed on its behalf by its Village Manager, with an effective date as noted above.
WITNESSES
ATTEST:
Alt. V Y Ui.voia
Lori McWilliams, MMC
Village Clerk
CHEN O AND ASSOCIATES, INC.
(
By: Cristobal Be ancourt
(Corporate Seal)
VILLAGE OF TEQUESTA
By: Molly Youn M
/NCB OR
ATED :.
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