HomeMy WebLinkAboutDocumentation_Regular_Tab 9A_4/12/1990 A.
•tea
VILLAGE OF TEQUESTA
4,3 .•• _ /I Post Office Box 3273 357 Tequesta Dn e
• ��; Tequesta. Florida 33469-0273 • (407) 575-6200
11 _.,
'0 , FAX: (407)575-6203
MEMORANDUM: 0//
TO: Village Council
FROM: Thomas G. Bradford, Village Manager
DATE: April 5, 1990
SUBJECT: Agenda Item IX A; Tequesta Drive Streetscape Project
As you recall, on December 14, 1989, the Village Council approved
the final design for the Tequesta Drive Streetscape Plan. Thereafter,
bid packages were prepared and advertisements placed for soliciting bids
for this project. On March 14, 1990, sealed bids were opened with Rood
Landscape Company, Inc. being the low bidder for the project.
The project consists of the following:
o All landscaping, as approved by you on December 14, 1990, to be
provided within the parkways and medians of Tequesta Drive from
U.S. One to, approximately, Willow Road.
o Irrigation for all areas.
o Necessary electrical work.
o Lighting package for the main median at U.S. One and the sign
areas at the intersection of U.S. One and Tequesta Drive.
o Construction of the approved signs at the intersection of U.S.
One and Tequesta Drive.
Attached, you will find a letter from Gee & Jenson providing
recommendation of award to Rood Landscape Company, Inc. , a bid
tabulation sheet and a memorandum explaining the source of funds for
this entire project. It is recommended that the Village Council award
this project to Rood Landscape Company, Inc. by virtue of their lowest
and best alternate bid in the amount of $148, 150. In order to provide
the additional funds necessary to accomplish the work, it is requested
that the Village Council direct the Village Manager to:
o Postpone the Country Club Drive Paving Project to another
appropriate fiscal year within the Capital Improvement Fund
utilizing the $60,000 allocated for this purpose for the
Tequesta Drive Streetscape Project.
o Authorize the utilization of $60,200 from undesignated General
Fund balance with an appropriate budgetary amendment to follow
within this current fiscal year.
TGB/jmm
Attachments
IC,'
._' VILLAGE OF TEQUESTA
Post Office Box 3273 • 357,Tequesta Drive
,:-,��,�� Tequesta, Florida 33469-0273 • (407) 575-6200
`�' r�� FAX: (407)575-6203
MEMORANDUM :
TO: Thomas G. Bradford, Village Manager
FROM: Wendy K. Harrisof�`) min. Asst. to the Village Manager
DATE: April 5, 1990
SUBJECT: Tequesta Drive Streetscape; Recommendation of Award.
Please find attached the Recommendation of Award received from
Gee & Jenson for the above referenced project. Two bid amounts were
sought: the base bid which included the Royal Palms, the signs,
lighting and median landscaping at U.S. One, and twelve (12 ) of the
fifty ( 50) total Live Oaks, and the alternate bid which included
the entire project. Rood Landscape Company bid $97, 756 for the base
project and $148, 150 for the alternate, or entire project, both of
which were the lowest bids received. The time of completion stated
by Rood Landscape is 120 days.
Per your direction, Bill Kascavelis and I have analyzed the
funding of the entire project in FY90. The original allocation for
this project in FY90 was $46,800. The bid amount plus a ten percent
( 10%) contingency, plus an engineering construction observation
maximum of $3, 800 gives a total of $166,765. Rounding this to
$167,000, an additional appropriation of $120,200 would be required
to complete the entire project in Fiscal Year '90. Suggested sources
of this funds are as follows:
o $60,000 transferred from the Country Club Drive Paving
Project to the Tequesta Drive Sign and Landscape Project.
o $60,200 from Undesignated General Fund balance.
Per financial analysis as reported by the Finance Director
on 3/8/90, the net unanticipated increase to Fund Balance
in Fiscal Year '90 is calculated at this time to be
$140, 514. It is the Finance Director's recommendation that
the required $60, 200 be funded out of this excess.
WKH/mk
Attachment
cc: Bill C. Kascavelis, Finance Director
W. Richard Staudinger, P.E. , Gee & Jenson
Ty Hackett, Rood Landscape, Inc.
11 104. gig‘
GEE&JENSON `1Y ILO
Engineers-Architects- April 3 , 1990
Planners,Inc.
Ms. Wendy Harrison
Village of Tequesta
357 Tequesta Drive
Tequesta, Florida 33458
Re: Tequesta Drive Streetscape - Recommendation of Award
Dear Wendy:
On Wednesday, March 14, 1990 sealed bids were received at 4 : 00
p.m. by the Village of Tequesta and publicly opened for the above
referenced project. The three lowest bidders are listed below:
Company Base Bid / Alternate Bid
1) Rood Landscape Company, Inc. $ 97, 756. 00 / $148, 150. 00
2) Sunshine Land Design 121, 437.93 / 165, 958 . 93
3) Southeast Cattle Company, Inc. 122 , 485. 30 / 172 , 657. 30
A tabulation of all the bidders is attached for your information.
After careful review of the bids, it is the recommendation of Gee
& Jenson that the Village award the contract for Tequesta Drive
Streetscape Improvements to the lowest bidder, Rood Landscape
Company, Inc.
Attached is the breakdown of Rood's bid and detailed cost
information for the electrical system components.
--)Please call if you need additional information on this matter.
Very truly yours,
W. Richard Staudinger, P.E. •
WRS:tkp
Enc
89-194
cc: Brett Nein
One Harvard Circle•West Palm Beach,Florida 33409-1923•407/683-3301 •FAX 407/683-3301
OiN Bid Tabulation
Project Name: Tequesta Streetscape Owner: Village of Tequesta
Project No: 89-194 Bid Date/Time: 03/14/90 - 4:00PM Owner No:
Opening Location: Town Hall Conducted by: Brett Nein Proj. Arch/Eng: Staudinger
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Bid• Sec
Rood Landscape Co., Inc, $148,150.00 tota X X X X amount
Jupiter, FL $97,756.00 120 check fo=
-$50,394.00 alt.~ 57,410
Sunshine Land Design ,§165 958_93 —•,X X X X 120 Check for
Stuart, FL $121,437.93 1?10,000
$44,521.00 alt.
Southeast Cattle Co., $172,657.30 X X X X 3ond at
Inc. $122,485.30 _.. _.......__.._.._.._-........_. 75 5%
Pembroke Pines, FL _._____----__-__-------_..._.--•-
$50,172.00 alt.
Tuttles Design Build, $170,646.00 X X X X 90 `ashiers .
Inc.
Ba$124,138.00 :heck for
Lake WOE' FL $46,508.00 alt. of •
Base Bid
Classic Landscape & ,9185,924.90 X X X X -- 5% of
Irrigation, Inc. $132,273.40 �..__•. Base Bid
Hobe Sound, FL " "" ." letter or
$53.651.50 alt. credit
1.2
BID FORM
Bid of- Rood Landscape Co. , Inc .
(Name)
4546 County Line Road/ P .O. Box 3768 TPquPsfia , Fr. l'146ca
(Address)
to furnish all materials, equipment and labor and to perform all
work in accordance with the Contract Documents for construction
of: Streetscape, entrance wall signage, irrigation system, and
landscape lighting for Tequesta Drive between U.S. Highway 1 and
Willow Road in Tequesta, Florida.
To: Village Manager
Village of Tequesta
357 Tequesta Drive
Tequesta, Florida 33469
Gentlemen:
The undersigned Bidder has carefully examined the Bidding
Documents and the site of the proposed Work and is familiar with
the nature and extent of the work and any local conditions that
may in any manner affect the work to be done.
The undersigned Bidder agrees to do all the work and furnish all
materials called for by the Bidding Documents, in the manner
prescribed therein and to the standards of quality and perfor-
mance established by the Architect/Engineer for the unit price
amounts stated in the spaces herein provided, for each of the
items or combination of items stipulated. Bidder acknowledges
that estimated quantities scheduled are approximated for the sole
purpose of obtaining comparative bids for determination of the
lowest responsible bidder and actual quantities required may
increase or decrease. Bidder further agrees that payments will
be made on the basis of actual quantities placed and accepted in
t the construction.
•
•
89194 BFU-1
Li. ' '
UNIT PRICE BID SCHEDULE
BASE BID
Item Estimated Total
No. Description Quantity Unit Unit Price Amount
1. Paurotis Palm 4 EA $ 750.00 $ 3,000.00
2 . Crape Myrtle 3 EA $ 90.00 $ 270.00
3. Wax Myrtle 16 EA $ 80.00 $ 1 , 280.00
4. Triple Pygmy
Date Palm 2 EA $ 240.00 $ 480.00
5. Live Oaks 12 EA $ 700.00 $ 8,400.00
6. Royal Palms 12 EA $ 1 ,700.00 $ 20,400.00
7. Sabal Palms 2 EA $ 130.00 $ 260.00
8. Yellow Tabebuia 3 EA $ 175.00 $ 525 .00
9. Carrissa 462 EA $ 9 .00 $ 4, 158.00
10. Cocoplum 10 ' EA $ 9.00 $ 90.00
11. Liriope 56 EA $ 4.50 $ 252.00
12. Philodendron 72 EA $ 8.00 $ 576 .00
13 . Dwarf Pittosporum 60 EA $ 9.00 $ 540.00
14. Dwarf India
Hawthorne 312 EA $ 10.00 $ 3, 120.00
15. Annuals 1,230 EA $ 1 .50 $ 1 , 845.00
16. Floratam Sod 30,500 SF $ .155 $ 4 , 727 .50
17. Landscape
Irrigation System 1 JOB LUMP SUM $ 21 , 780.00
18. Entrance Walls
E & Signage 1 JOB LUMP SUM $ 10,465.00
89194 BFU-2
Item Estimated Estimated
No. Description Quantity Unit Unit Price Amount
19. Signwall Lighting 1 JOB LUMP SUM $ 930. 50
20. Landscape Lighting 1 JOB LUMP SUM $ 6 , 907 .00
21. Relocate Royal
Palms 31 EA $ 250 .00 $ 7 . 7Sn 00
UNIT PRICE BID TOTAL ESTIMATED AMOUNT (TOTAL BASE BID)
Ninety seven thousand seven hundred fifty six and xx/100
/100 Dollars ($ 97 ,75 6.00 ) .
•
•
•
•
89194 BFU-3
L • :
UNIT PRICE BID SCHEDULE
ALTERNATE NO. 1
Base Bid plus the following items:
Item Estimated Estimated
No. Description Quantity; Unit, Unit Price Amount
22. Crape Myrtle 7 EA $ 90 .00 $ 630 .00
23 . Wax Myrtle 36 EA $ 80 .00 $ 2 , 880.00
24. Live Oaks 38 EA $ 700.00 $ 26,600.00
25. Royal Palms 8 EA $ 1 ,700.00 $ 13,600.00
26. Cocoplum 66 EA $ 9.00 $ 594_00
27. Dwarf India
Hawthorne 480 EA $ 10.00 $ 4,800.00
28. Annuals 860 EA $ 1 . 50 $ 1 , 290.00
UNIT PRICE BID TOTAL ESTIMATED AMOUNT (TOTAL FOR ALTERNATE NO. 1
BID)
1 One hundred forty eight ou$ar d .one`hunOred fifty
xx /100 Dollars ($ 148 ,159.00 ) ,
BID SECURITY
Accompanying this Bid is a certified or cashier's check or a bid
bond in the amount of $ 7 ,410.00 made payable to the Owner
which may be forfeited as liquidated damages if, in the event
this proposal is accepted, the undersigned fails to execute the
Agreement and furnish and pay for the required performance and
payment bonds for the Owner within 10 days after acceptance of
the Bid; otherwise said certified or cashier's check or bid bond
will be returned to the undersigned.
TIME
The undersigned Bidder agrees to commence work within 10 days
after the date of written Notice to Proceed, and further agrees
to substantially complete the entire Work within 120 consecu-
tive calendar days after the date of written Notice to Proceed,
subject to such extensions of time allowed by the Conditions of
the Contract.
89194 BFU-4
L
�•- LIQUIDATED DAMAGES
The undersigned agrees to forfeit to the Owner, as liquidated
damages for each calendar day elapsing between the date estab-
lished as the date of substantial completion and the actual date
of such substantial completion of the contract work, the amount
of $300. 00 per calendar day.
ADDENDA
Bidder acknowledges the receipt of Addendum No. 's
1. Yes , 2 . Yes , 3 . , 4 . , 5.
Dated this 14th day of March 1990
(month) (year)
Contractor: Rood Landscape Co. , Inc .
Address: 4546 County Line Road
SEAL P.O. Box 3768
*
1 q sta , FL_ -3 469-0768
By:
Are-y- t6: P-ic
Title: Prpsi nt
Attachments:
Subcontractor List
Bid Security
89194 BFU-5
t 4
SUBCONTRACTOR LIST
The following is a complete list of all of the subcontractors to
be used if the undersigned Bidder is awarded the Contract for
this Project:
$ Amount of
Type of Work Name and Address of Subcontractor Subcontract
EARTHWORK Rood Landscape Co. , Inc ./Jupiter $150.00
LANDSCAPING Rood Landscape Co. , Inc./Jupiter 107 ,918 .00
IRRIGATION Florida Design'.Irrication/Lake Park 21 , 780.00
CONCRETE FORMWORK Ledbetter Masonry & Construction/WPB
CONCRETE FINISHING Ledbetter Masonry & Construction/WPB
CMU SUPPLIER Ledbetter Masonry & Construction/WPB
MASONRY INSTALLER Ledbetter Masonry & Construction/WPB
STUCCO Ledbetter Masonry & Construction/WPB 7 , 680.00
PAINTING Sign Works of Hobe Sound 468.00
SPECIALTY ITEMS Sign Works of Hobe Sound 2 , 318.00
ELECTRICAL Hoff Electric/ Jupiter 7 ,837 .00
Dated this 14 day of March 1990
(month) (year)
Contractor: Rood Landscape Co. , Inc .
Address: 4546 County Line Road
P.O. Box 3768
Tequesta, FL 33469-0768
By:
Roy S. Rood
Title: President
89194 SUB-1