HomeMy WebLinkAboutDocumentation_Regular_Tab 8A_2/22/1990 -04
P VILLAGE OF TEQUESTA
.• Post Office Box 3273 • 357 Tequesta Drive
• ‘�, Tequesta, Florida 33469-0273 • (407) 575-6200
a'�l ° FAX: (407) 575-6203
M C. .
MEMORANDUM
TO: Village Council
FROM: Thomas G. Bradford, Village Manager
DATE: February 15, 1990
SUBJECT: Expanding Distribution of Newsletter; Agenda Item VIII-A
In order to expand the distribution of the Newsletter to
residences and businesses located outside of the boundaries of
Tequesta, we will need your authorization to expend these extra
monies and include the same within an upcoming FY 1990 budget
amendment. Please see the attached for details concerning the cost
specifics.
To distribute the Newsletter throughout the water service area
for the remainder of this fiscal year, would require your
authorization to expend an extra $2,337. I wish to point out that it
is unorthodox to provide the Newsletter of one city to the residents
of another city. I am referring to the residents of Jupiter Inlet
Colony and the Town of Jupiter which are on Tequesta' s water system.
• I agree with the concept of providing information to water service
customers who may someday be Tequesta residents and only point to a
potential problem of sending our Newsletter to people who are already
residents of a city.
Should you wish to distribute the Newsletter to only those
unincorporated residents of Palm Beach and Martin Counties, would
require your authorization to expend an extra $1, 740 this fiscal
year.
TGB/mk . ,
Attachment
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( . VILLAGE OF TEQUESTA
_.�_ ii. QU STA
.•`,a' Post Office Box 3273 • 357 Tequesta Drive
Ale Tequesta, Florida 33469-0273 • (407) 575-6200
Kora"
‘..1.:;,,,ip- FAX: (407)575-6203
TO: Thomas G. Bradford, Village Manager
FROM: Wendy K. Harrison,G�Alg istrative Assistant
DATE: February 9 1990 `I ``
SUBJECT: Estimated Cost to Produce and Distribute
Village Newsletter to entire Water Service Area
Per your request, please find below an estimate of the
cost to distribute the Village Newsletter to areas outside
of the Village and within our water service area.
There would be minimal one-time costs of approximately
$300 to $400 for programming work to create the extract
file from the water billing records to produce the mailing
list. The only other start-up cost of which I can conceive
would be staff time (probably about 20 hours maximum of
clerical time) to update the list for mailing purposes.
This updating consists of adding unit numbers for multi-
family residential records and deleting inconsistent
records (irrigation meters, for example).
Ongoing costs are estimated as follows:
Additional Quantity (estimates)
JIC 228
PB County 1165
Martin County 1316
Jupiter 878
Total est. quantity 3587
Current costs are approximately $710 per issue of 2670
copies or about $.27 per copy per issue including printing,
folding and mailing. Therefore, cost per issue for the •
quantity above is estimated at:
3587 copies X $.27/copy = $968.49
Est. annual costs at 4 issues per year = $3874.