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HomeMy WebLinkAboutDocumentation_Regular_Tab 5B_7/13/1989 I . r r r lv-_ " VILLAGE OF TEQUESTA , -4 .. ; _, .�• 1` i+r Post Office Box 3273 • 357 Tequesta Drive ���,'4-o Tequesta, Florida 33469-0273 • (407) 575-6200 ' - FAX: (407) 575-6203 h_4u FINANCE & ADMINISTRATION COMMITTEE MEETING FRILAY, JUNE 23 , 1989 I . CALL TO ORDER AND ROLL CALL The Finance & Administration Committee of the Village Council held a Committee Meeting on Friday, June 21 , 1989 , in the Village Hall , 357 Tequesta Drive , Tequesta, Florida. The meeting was called to order at 5 : 30 P.M. by Chairman Earl L. Collings . Finance & Administration Committee members present were: Mayor Joseph N . Capretta. Staff members present were : Thomas G. Bradford, Village Manager; Wendy K. Harrison, Administrative Assistant to Village Manager; Bill C . Kascavelis , Finance Director; Carl Roderick , Chief of Tequesta Police; and Gary Preston, Director of Public Works Parks & Recreation . II . APPROVAL OF AGENDA The Agenda was approved as submitted. III . REVIEW OF THE BUDGET DRAFT FOR FY 90 Village Manager Bradford pointed out the forecast was an on-going, daily changing process , subject to change , and that today' s presentation was a worst-case budget scenario , pointing out that garbage costs could go down, and he also anticipated some relief in the proposed Fire/Rescue Service budget proposed by Chief Brice . He noted Mr. Brice will spread the new expansion planned for Fire/Rescue over a two-year period . Chairman Collings pointed out that Palm Beach County had not yet approved Fire/Rescue ' s budget , and it could be cut . ft Finance and Administration Committee Meeting Minutes June 23 , 1989 Page 2 Chairman Collings asked Village Manager Bradford to give his best estimate of the total estimated tax increase, including all taxing entities affecting Tequesta residents . Mr . Bradford went on to point out ot},er areas of need : o Public Works reflects a 27% increase in the area of contractural services , which is required for landscaping maintenance for Tequesta Drive, Village Boulevard, and CR 707 ; o This year there will be a need to provide secretarial services for the Police Department Administrative Division . Recently said staff was reduced by the elimination of the position of, a Captain . The addition of a full-time secretary is necessary for the efficiency of the department . o A new position, "Chief Building Inspector" has been provided within the Building Department to provide backup relief for the Building Official . Said employee will also replace the part-time Code Enforcement Officer . - Also, a contractural , non-benefited secretary is provided for secretarial assistance within the Building Department. Mayor Capretta noted the Village operating costs included controlled costs and uncontrollable costs . He described controlled costs as costs associated with additions such as increased personnel , etc . ; uncontrolled costs are costs associated with employee benefits such as CPI (Consumer Price Index) increases associated with inflation, and increased retirement contributions , and insurance costs which the employer cannot control . Some increases, ( i . e . , patrol service increase of 13%) are increases that are automatically locked in ( i .e. , last year 20 people cost a certain amount; this year those same 20 people cost an additional 13%) , because of retirement plans , etc. Finance and Administration Committee Meeting Minutes June 23 , 1989 Page 3 A review of such costs contained in the proposed budget document for the General Fund disclosed approximately $56 , 000 of controlled costs associated with new personnel and service . Remaining increases were associated with uncontrollable costs . Possible Savings Mr . Bradford noted the following considerations which could provide additional savings and enable a reduction to the FY 90 budget: o Solid Waste Disposal tipping for reduction, resulting in a $92 , 000 budget reduction; o Possible additional reduction in Solid Waste Disposal contract with Nichols Sanitation regarding recycling charges ; o Provide $25 , 000 for CR 707 Beautification Project from undesignated Fund Balance ; o Possible reduction in CPI by decreasing proposed increase from 5% to 4 . 5%; o Possible change in Employee Group Health Insurance provider, resulting in reduced premium expense . Capital Improvement Fund Capital improvements were spread over a five-year program. The Village is estimated to end this year with a balance of $69 , 126 . Public Works : Public Works projects were reviewed. During the discussion , it was noted that the plan was anticipated to be changed to provide for Cypress Drive Drainage Project to be constructed as a Special Assessment Project , thus reducing Village costs to approximately 20% of the estimated total project costs . Finance and Administration Committee Meeting Minutes June 23 , 1989 Page 4 Public Safety: The present police facility is inadequate housing for the Police Department . Discussion on projecting a stand-alone police building took place . Mayor Capretta voiced pros/cons regarding Public Safety Department expansion. Chairman Collings concurred with Mayor Capretta, and questioned further the need for a new Village garage . Mr . Bradford reiterated there is a need for a Village garage - but that' s subject to change . Budget allotments have been made because a need is foreseen. Recreation: Mr. Bradford noted Martin County is interested in cost- sharing Tequesta Park, either in acreage , mileage , or dollars . Mr. Bradford also indicated recreation projects would be funded with proceeds received from Recreation Impact Fees . Mayor Capretta suggested : funds short in one fund could perhaps be built up with monies from a fund that has retained earnings . Mr. Bradford pointed out that the curve ball was this : the Village did not anticipate the large needs in the Water Department . Chairman Collings felt water service charges needed to be increased. Chairman Collings was concerned about the increase of proposed budget expenditures and the original budget for the current fiscal year. The increase was explained as a result of the additional $400 , 000 inter-fund transfer from the General Fund to the Capital Improvement Fund. Another concern of Mr. Collings was that the Village citizens might feel that unanticipated water system emergencies and expenses might be a result of poor budget planning on the part of the Finance and Administration Committee . Mayor Capretta expounded on the need to implement a, training program for cross-training policemen and firemen, suggesting an allotment ought to be in the budget to cover such a projected need. A summarization of the budget review by the Finance and. Administration Committee concluded thus : o The recommended changes to the budget, reducing the proposed millage rate of 7 .0988 to 6 .6878 mills, should be made; o The Village Manager and staff should continue to search for alternatives to reduce the operating budget; o The Building Department permit fees for permits issued on a value basis should be revised from 1% to 1 . 5%; Finance and,Administration Committee Meeting Minutes June 23 , 1989 Page 5 o The Capital Improvement Fund budget should be revised to eliminate the projected defect for FY 90 ; o The Committee approved the new positions recommended within the Police Department, Building Department, and approval of the previously requested contractural secretarial services for Minute taking . IV. ANY OTHER MATTERS No other matters were discussed. V. ADJOURNMENT. There being no other matters before the Committee , the meeting was adjourned at 7 : 45 P.M. Respectfully submitted, Fran Bitters Recording Secretary /fgb Date Approved: