HomeMy WebLinkAboutDocumentation_Regular_Tab 11B_4/13/1989 /!A; • VILLAGE OF TEQUESTA r6° \ S
+• ` n Post Office Box 3273 • 357 Tequesta Drive �� �{� �1�
�, '` a Tequesta, Florida 33469-0273 • (407) 575-6200 �C 5 06 c�
;� � FAX: (407) 575 6203 \ ,J.
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10
MEMORANDUM:
TO: Village Council
FROM: Thomas G. Bradford, Village Manager
DATE: April 7, 1989
SUBJECT: Recommendation Relative to Recording the Minutes
Pursuant to the request of the Village Council at the
Village Council Meeting of March 30, 1989, below, please
find my recommendation relative to recording of minutes for
various meetings.
It is recommended that the Village utilize recording
secretaries on a contractual basis. Utilization of a
contractual recording secretary will free-up existing staff
to concentrate on their functional specialities. For
example, Scott Ladd is the " Technical Advisor to the
Community Appearance Board. Usage of a recording secretary
would allow him to concentrate on technical matters as
opposed to minute details. This would also free Mr. Ladd
and his staff from the responsibility of dictating and
preparing minutes. These same benefits would accrue to Bill
Kascavelis and his functional specialities.
Your approval of this concept will allow the Village to
perform this important function in a timely and efficient
manner, avoiding provision of a full-time person for this
function, thus, saving the cost of benefits in this regard.
In regard to this concept, attached you will find a
copy of a proposal that I have received for contractual
recording secretarial services. This specific individual is
available for all evening and nighttime Board Meetings. As
of this writing, I have not had the time to locate
individual(s) to perform this contractual service during
working hours, but I am certain that persons can be found
should you approve this concept in principle.
�e L�
Memorandum: Village Council
April 7, 1989
Page - 2
It is recommended that the Village Council authorize
the Village Manager to secure the services of recording
secretaries on a contractual basis for the recording of
minutes for Village Council Meetings, Village Council
Committee Meetings, Board of Adjustment Meetings, Community
Appearance Board Meetings,Meetings, Tequesta Downtown Development
Task Force Meetings, and other meetings as may be
appropriate, authorizing an appropriate budgetary amendment
at a later date.
TGB/jmm
Attachment
3-27-89
PROPOSAL '
Title of Position: Recording Secretary
Rate of Pay : $10. 00 per hour for preparation and
meeting time. Bills submitted at the
end of each month.
Description: ( 1 ) Attend meetings
(2) Record minutes of meetings
( 3) Type minutes
(4) Supply copies of minutes within
five ( 5) working days of meeting.
Reference: LLoyd Brown, Board Secretary, ENCON
(407) 746-2658
It is the responsibility of the Recording Secretary to supply
the paper, notebooks, cassettes, and any other materials
necessary to record the minutes, excluding a tape recorder.
Sincerely,
4762--Lel.‘‘
Michelle Gensicke
3-27-89
Mr. Thomas Bradford am. g
Village Manager .04
Village of Tequesta _ �rPG‘'•
P.O. Box 3273 7- .9 & ,, 9.� �
Tequesta, Florida (9
33469 ��
Dear Sir,
Enclosed please find a proposal for the position of
Recording Secretary.
I may be reached during the day at 747-0063 , and
during the evening at 627-3698 or 622-3972 .
Thank-you for your consideration.
Sincerely,
/4C_4"--7
Michelle Gensicke