HomeMy WebLinkAboutAgenda_Regular_5/11/2023AGENDA
Regular Council Meeting
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Mayor Molly Young Vice -Mayor Laurie Brandon
Council Member Frank D'Ambra III Council Member Patrick Painter
Council Member Rick Sartory
May 11, 2023 6:00 PM Council Chambers and
Youtube Live
Page
1. Proclamation Declaring May 14 - 20, 2023 as Water Reuse Week 8-9
Presenter: Mayor Molly Young
Agenda Memo #23-123 - Pdf
2. Proclamation Declaring May 21 - May 27, 2023 as National Emergency Medical 10 - 11
Services Week
Presenter: Mayor Molly Young
Aaenda Memo #23-135 - Pdf
3. Accept the Annual Comprehensive Financial Report (ACFR) Year Ended 12 - 212
September 30, 2022
Presenter: Jeffery Snyder, Finance Director
Agenda Memo #23-136 - Pdf
All items listed under the Consent Agenda are considered routine and will be enacted by one motion .
There will be no separate discussion of these items unless a Village Council Member so requests, in
which event the item will be removed from the Consent Agenda and considered in its normal sequence
on the Agenda.
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Regular Council - May 11 2023
4. MINUTES: 4/3/2023 Workshop and 4/13/2023 Reorganization 213 - 218
Workshop - Apr 03 2023 - Minutes - Pdf
Special Council Meeting - Apr 13 2023 - Minutes - Pdf
5. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village 219 - 287
Ordinance we are presenting the following agreements, proposals, commitments
and memorandum of understanding to Council.)
A. Accreditation Colony, LLC Professional Services Annual Agreement -Police
Department,
$22,344.00.
B. Converge & Associates Consulting -Administration, $1,600.00.
C. Dover Engineering Agreement -Utilities
D. Extreme Control Systems, Inc. Integration Services -Utilities, $21,573.00.
E. Government & ERP Implementation Services LLC Proposal -Administration,
$2,512.00.
F. Hart Credit Cared Authorization -Public Works, $N/A.
G. Hoover Architectural Products Proposal -Parks & Recreation, see proposal for
details.
H. K3 Directional Drilling, Inc. -Utilities, $3,500.00.
I. Sunbelt Rentals, Inc. Contract -Public Works, $1,727.75.
Presenter: Jeremy Allen, Village Manager
Agenda Memo #23-148 - Pdf
6. Consider Renewal of the Palm Beach County Interlocal Cooperation Agreement 288 - 294
As Part of the Urban County Qualification Process
Presenter: Jeremy Allen, Village Manager
Agenda Memo #23-144 - Pdf
7. Consider Approving the Amended Emergency Pay Policy 295 - 335
Presenter: Jeffery Snyder, Finance Director
Aaenda Memo #23-164 - Pdf
Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to
address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium and
state your name and address for the record prior to addressing Council. Council will not discuss this
item this evening; however, Council may choose to have the item placed on a future agenda for
discussion. Reference Resolution 25-18 regarding public participation.
Rules of Decorum
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Regular Council - May 11 2023
8. RESOLUTION NO. 07-23, A RESOLUTION OF THE VILLAGE COUNCIL OF 336 - 375
THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE ANNUAL
BOARDS AND COMMITTEE APPOINTMENTS AND REAPPOINTMENTS;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Presenter: Lori McWilliams, Village Clerk
Aaenda Memo #23-138 - Pdf
STANDING REPORTS
VILLAGE ATTORNEY
VILLAGE MANAGER
9. Manager's Monthly Report 376 - 429
Presenter: Jeremy Allen, Village Manager
Agenda Memo #23-163 - Pdf
POLICE DEPARTMENT
10. Police Department Standing Report 430 - 432
Presenter: Gus Medina, Police Chief
Monthly Council Updates April
FIRE DEPARTMENT
11. Fire Department Standing Report
Presenter: James Trube, Fire Chief
Agenda Memo #23-154 - Pdf
UTILITIES
12. Utilities Department Update
Presenter: Marjorie Craig, Utilities Director
Agenda Memo #23-125 - Pdf
OLD BUSINESS
433 - 440
441 - 444
13. ORDINANCE 06-23, SECOND READING, AN ORDINANCE OF THE VILLAGE 445 - 454
REV COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE
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Regular Council - May 11 2023
VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SEC. 78-
4. DEFINITIONS. TO REVISE THE EXISTING DEFINITIONS FOR THE TERMS
MAJOR AND MINOR REDEVELOPMENT AND AT SEC. 78-332. PRE -
APPLICATION MEETING; OPTIONAL PRE -APPLICATION REVIEW
PROCESS. TO MODIFY THE SECTION HEADING AND CLARIFY
INSTANCES WHEN CONCEPTUAL PRESENTATIONS TO THE VILLAGE
COUNCIL ARE REQUIRED AND AT APPENDIX D. LAND DEVELOPMENT
FEE SCHEDULE. TO CONTEMPLATE BOTH MANDATORY AND OPTIONAL
CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL AND
INCREASE THE FEE FOR BOTH; PROVIDING THAT EACH AND EVERY
OTHER SECTION AND SUB -SECTION OF CHAPTER 78. ZONING. AND
APPENDIX D. LAND DEVELOPMENT FEE SCHEDULE. SHALL REMAIN IN
FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO
CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Presenter: Nilsa Zacarias, Director of Community Development
Agenda Memo #23-133 - Pdf
14. ORDINANCE 07-23, SECOND READING, AN ORDINANCE OF THE VILLAGE 455 - 467
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR
THE REZONING OF CERTAIN REAL PROPERTY WITHIN THE CORPORATE
LIMITS OF THE VILLAGE OF TEQUESTA, FLORIDA; WHICH PROPERTY
CONSISTS OF ONE POINT ZERO THREE (1.03) ACRES, MORE OR LESS,
OF LAND LOCATED IMMEDIATELY WEST OF THE FLORIDA EAST COAST
RAILWAY SOUTH OF TEQUESTA DRIVE; PROVIDING THAT THIS REAL
PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN SHALL
BE RE -ZONED FROM THE VILLAGE ZONING DESIGNATION OF "C-3
GENERAL COMMERCIAL DISTRICT" TO THE VILLAGE ZONING
DESIGNATION OF "R/OP RECREATION/OPEN SPACE DISTRICT";
PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA BE
AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL
PROPERTY; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY
CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Presenter: Nilsa Zacarias, Director of Community Development
nda Memo #23-134 - Pdf
15. Consider Approval for the Renewal of Crowdstrike MDR Services 468 - 472
Presenter: Brad Gomberg, Director of IT
Agenda Memo #23-132 - Pdf
il_ATiYI 7,1114 ►` L*V
16. Consider Request from Loxahatchee Environmental Control District to Allow 473 - 505
Lining Contractor to Work Extended Hours for Gravity Main Lining on Country
Club Drive
Presenter: Doug Chambers, Director of Public Works
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Regular Council - May 11 2023
Aaenda Memo #23-151 - Pdf
17. SEU 01-23: Application from PRINCE ENTERPRISES OF FLORIDA LLC for a 506 - 541
Special Exception Use pursuant to Sec. 78-177. - C-2 Community Commercial
District (d) Special Exception Uses, of the Village of Tequesta Code of
Ordinances. The Applicant is requesting Special Exception Use of an existing
3,228 square foot building for a veterinary office in the C-2 Community
Commercial District. The application includes modifications to the aesthetics of
the building and revisions to the landscaping. The subject property is located at
399 Cypress Drive, Tequesta, FL 33469.
Presenter: Nilsa Zacarias, Director of Community Development
Agenda Memo #23-160 - Pdf
18. Consider for Approval Draft Correspondence from the Mayor to Potential 542 - 543
Operators in Support of a New Gourmet Grocery use in the C-2 Zoning District.
Presenter: Mayor Molly Young
Agenda Memo #23-165 - Pdf
19. Consider Conceptual Presentation by Cotleur & Hearing for a retail cigar store 544 - 549
and smoking lounge in the Mixed Use Zoning District. The subject property is
located at 150 Tequesta Drive, Tequesta FL 33469.
Presenter: Nilsa Zacarias, Director of Community Development
Agenda Memo #23-166 - Pdf
20. Consideration of a 5% Water Utility Base Rate Recalibration and a Monthly 550 - 568
Water Capital Recovery Charge to Take Effect in October 2023, While
Maintaining the Approved 3.5% Rate Indexing to Preserve Water Fund Financial
Sustainability - Based on February Financial Forecast Workshop
Presenter: Marjorie Craig, Utilities Director
nda Memo #23-155 - Pdf
21. RESOLUTION NO. 08-23, A RESOLUTION OF THE VILLAGE COUNCIL OF 569 - 572
THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT
TO THE FISCAL YEAR 2022/2023 GENERAL FUND BUDGET,; PROVIDING
AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Presenter: Jeffery Snyder, Finance Director
nda Memo #23-153 - Pdf
22. Consider Approval to Piggyback the Palm Beach County Pathway and Minor 573 - 937
Construction Contract with Wynn and Sons Environmental Construction
Company Inc.
Presenter: Doug Chambers, Director of Public Works
Agenda Memo #23-120 - Pdf
23. Consider Approval for Roadway and Stormwater Capital Improvements in the 938 - 1340
Country Club Community for a Total Project Cost of $957,778.73
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Regular Council - May 11 2023
Presenter: Doug Chambers, Director of Public Works
Agenda Memo #23-105 - Pdf
24.
Consider Approval of Sidewalk Improvements on Tequesta Drive North from
1341 -
Seabrook Road to Riverside Drive
1692
Presenter: Doug Chambers, Director of Public Works
Agenda Memo #23-103 - Pdf
25.
RESOLUTION 09-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
1693 -
VILLAGE OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING REVISED
1757
PURCHASING POLICIES AND PROCEDURES, PROVIDING GUIDANCE AND
INSTRUCTION FOR STAFF; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Presenter: Jeffery Snyder, Finance Director
Agenda Memo #23-149 - Pdf
26.
ORDINANCE NO. 09-23, FIRST READING, AN ORDINANCE OF THE
1758 -
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING
1760
THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION.
SECTION 2-81. VILLAGE MANAGER; AUTHORITY AND DUTIES. TO
INCREASE THE VILLAGE MANAGER'S CONTRACT EXECUTION
THRESHOLD FROM $25,000.00 TO $75,000.00; PROVIDING THAT EACH
AND EVERY OTHER SECTION AND SUB -SECTION OF CHAPTER 78.
ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY
ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE
AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Presenter: Keith Davis, Village Attorney
Agenda Memo #23-150 - Pdf
27.
Consider Approving a New Procurement Card Vendor, PNC Bank
1761 -
Presenter: Jeffery Snyder, Finance Director
1795
Agenda Memo #23-143 - Pdf
28.
Consider Approval of Agreement with Public Utility Management and Planning
1796 -
Services, Inc. to Provide Water Service Line Materials Determination Data
1801
Collection Services and Mapping at a Cost of $34,950
Presenter: Marjorie Craig, Utilities Director
Agenda Memo #23-156 - Pdf
29.
Consider Approval of Award and Execution of a Contract to B&B Underground
1802 -
Construction, Inc., for Water Main Replacement Program Projects No. 1 & No.
2335
4, Modified to Include Only Project No. 4 (Country Club Dr. South) for an Amount
Not -to -Exceed $2,070,965
Presenter: Marjorie Craig, Utilities Director
Agenda Memo #23-161 - Pdf
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Regular Council - May 11 2023
30. 2023 Governmental Assemblies Representation Appointments 2336 -
2340
Presenter: Lori McWilliams, Village Clerk
Agenda Memo #23-139 - Pdf
ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to
comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring our records are
accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors, vendors,
other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those documents,
however, some records may not be compliant. If there is a file that is not compliant that you wish to access, please contact
the Village Clerk's Office and we will make an accommodation.
DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village
Council Meeting are requested to contact the Village Clerk's Office at 768-0440 at least three working days before this
meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same
from the Village Clerk.
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with respect
to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for such purpose,
he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based.
COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3 (three) minutes.
Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name
and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council may
choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public
participation.
OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for
public comments subject to the three -minute limitation. Village Council Meetings are public business meetings, and as such,
the Village Council retains the right to limit discussion on any issue.
SCHEDULE OF MEETINGS AND EVENTS
345 Tequesta Drive unless otherwise indicated
Workshop - May 30, 2023 - 6:00 p.m.
Regular Council Meeting - June 8, 2023 - 6:00 p.m.
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