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Home My WebLink AboutDocumentation_Regular_Tab 04_5/11/2023Agenda Item #4. Draft A MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL APRIL 3, 2023 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon. AGENDA ITEMS 1. Review and Discuss The Draft Village -Wide Undergrounding Feasibility Assessment Mr. Kevin Shannon, Project Manager for Kimley- Horn, addressed Council and offered a powerpoint presentation on the utility underground feasibility assessment. His presentation included the following topics: • reliability, safety and aesthetics • zoning and land use • phasing and duration • existing overhead infrastructure and planned capital projects • Hardening both existing and proposed • utility providers • design criteria • equipment • easement needs • order of magnitude opinion of program cost • specific program are inclusions and exclusions • recommended areas of inclusion • transmission lines • inflation and opinion of probable cost assumptions and limitations • program funding and cost reduction opportunities • funding opportunity matrix Page F14ef12840 Agenda Item #4. Draft • next steps Council had questions regarding stackable grants, federal grants, neighborhoods opting out, FEMA funding, planning, construction funding, and public outreach. Mrs. Marcia Nielson of Beechwood Trail asked about the number of homes located on Wingo Street. Mr. Marco Valdez of 102 Beechwood Trail commented on the small percentage of reliability gained if Bermuda Terrace was included in the assessment. Mr. Rick Sartory of 515 North Dover Road commented on the total cost breakdown and estimated it could cost over $30,000 per home over the course of 20 years. Manager Jeremy Allen would bring forth the plan to the next Regular Council Meeting for Council consideration. Additionally, a grant would be applied for through Kimley- Horn. An assessment methodology would be another step to take, through an RFQ (Request for Quote). Public Input was a consideration as well. 2. Discussion and Direction on Draft 2023124 Strategic Plan Manager Jeremy Allen presented the prioritized items that had been voted on by Council in a previous meeting. Council discussed the high priority list and Manager Allen would check the ranking sheet for highest order. The strategic plan would be tied to the budget decisions. 3. Discuss Options For Future Enhancements To Open Spaces Manager Allen mentioned that the recent bond had failed in the March election; however, there were other options to purchase and/or enhance land within the Village. Some possibilities were grants, donations and private/public partnerships. Village Attorney Mitty Barnard explained that donations had to follow state laws requiring: • public purpose • Village usage • compliance with county ethics laws. Additionally, Attorney Barnard explained that Public/Private partnerships had to comply with ownership laws, and that the Village must already own the land or Village ownership must be imminent. The most common way would be for the Village to receive an unsolicited proposal, and then put it out for anyone else that was interested. The Village could also put out an RFP (Request for Proposal) for interested private entities. Ms. Susan Valdez of Tequesta Pines questioned why there was concentration on only baseball when other resources were in need of attention at Tequesta Park. Ms. Marcia Nielson of Beechwood Trail asked about Tequesta Park lease agreements. Page ef72040 Agenda Item #4. Draft Mayor Young asked Mrs. Nielson to contact Manager Allen with any further questions. 4. Discussion On Council -Manager Form Of Government Legal Update and Upcoming Village Council Reorganization Attorney Barnard reminded the Council that the reorganization next week for Mayor and Vice Mayor appointments should be made via either nomination or motion. The legal update included the sunshine law prohibitions as it applied to communication between Council Members outside of meetings. Additionally, public records, text messages, social media, potential financial disclosure changes, gifts, and ethics trainings were mentioned. Council Member Brandon asked about the specific qualifications of lobbyists and commented on being careful with ex parte communications. Attorney Barnard would email Council with the very specific wording regarding lobbyists. Council discussed the upcoming reorganization and each Council Member was open to nominations from their fellow Council Members. ADJOURNMENT The meeting was adjourned at 7:45 PM. MOTION: Council Member D'Ambra III made a motion to adjourn the meeting; Vice Mayor Stone seconded the motion. Motion carried 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page F1*ef22840 Agenda Item #4. Draft A MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL APRIL 13, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. Council Member Laurie Brandon attended via Zoom. APPROVAL OF AGENDA AGENDA ITEMS 1. COUNCIL OATHS OF OFFICE Seat 2 - Molly Young Seat 4 - Patrick Painter Seat 5 - Rick Sartory Village Clerk Lori McWilliams administered the Oaths of Office to Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. 2. VILLAGE COUNCIL REORGANIZATION Mayor 1. Call for Nominations 2. Election Vice -Mayor 1. Call for Nominations 2. Election Page 2tfgefQ(340 Agenda Item #4. Draft Village Attorney Keith Davis opened the floor to nominations for Mayor. Council Member Frank D'Ambra nominated Mayor Young for another term as Mayor. Mayor Young accepted the nomination. MOTION: Attorney Davis called for a vote on Council Member D'Ambra's motion to appoint Mayor Young as Mayor for the 2023/2024 term, Council Member Rick Sartory seconded the motion. Motion carried unanimously 5-0. Attorney Davis opened the floor for Vice -Mayor nomination. Mayor Young nominated Council Member Laurie Brandon for Vice -Mayor. Council Member Brandon accepted the nomination. MOTION: Attorney Davis called for a vote on Vice -Mayor Laurie Brandon's nomination as Vice -Mayor for the 2022/2023 term. Motion carried unanimously 5-0. 3. COUNCIL REMARKS - Mayor - Vice -Mayor - Council Members Mayor Young thanked Council for another year as Mayor, congratulated Vice -Mayor Brandon, and welcomed the new Council Members. Council Member D'Ambra also welcomed the new Council Members. Council Member Painter was excited to be a part of Council and ready to serve the community. Council Member Sartory recognized his family and thanked the Village for the recognition of their families as well. He was excited to serve the community, ready to listen to resident input, and work with Council. Vice -Mayor Brandon was excited to work with a full Council and ready to serve as Vice - Mayor. Citizen Comments: • County Commissioner Maria Marino welcomed Council Members Painter and Sartory, was excited to see Mayor Young serve another term, and offered advice to all Council. • Mr. Blair Shrader of 597 N. Cypress Drive welcomed the new Council Members. ADJOURNMENT The meeting was adjourned at 6:15 PM. Page ef72d40 Agenda Item #4. Draft MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member Sartory seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page FU�ef22(3#0