HomeMy WebLinkAboutDocumentation_Regular_Tab 05_5/11/2023Agenda Item #5.
Regular Council
a
STAFF MEMO
Meeting: Regular Council -May 11 2023
Staff Contact: Jeremy Allen, Village Manager Department: Manager
TITLE = W A
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.) A. Accreditation Colony, LLC Professional Services Annual Agreement -Police Department,
$227344.00. B. Converge & Associates Consulting -Administration, $17600.00. C. Dover Engineering
Agreement -Utilities D. Extreme Control Systems, Inc. Integration Services -Utilities, $217573.00. E.
Government & ERP Implementation Services LLC Proposal -Administration, $2,512.00. F. Hart Credit
Cared Authorization -Public Works, $N/A. G. Hoover Architectural Products Proposal -Parks &
Recreation, see proposal for details. H. K3 Directional Drilling, Inc. -Utilities, $3,500-00- I. Sunbelt
Rentals, Inc. Contract -Public Works, $1,727.75.
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.)
A. Accreditation Colony, LLC Professional Services Annual Agreement -Police Department,
$22;344.00.
B. Converge & Associates Consulting -Administration, $1,600.00.
C. Dover Engineering Agreement -Utilities
D. Extreme Control Systems, Inc. Integration Services -Utilities, $21;573.00.
E. Government & ERP Implementation Services LLC Proposal -Administration, $2,512.00.
F. Hart Credit Cared Authorization -Public Works, $N/A.
G. Hoover Architectural Products Proposal -Parks & Recreation, see proposal for details.
H. K3 Directional Drilling, Inc. -Utilities, $3,500-00.
I. Sunbelt Rentals, Inc. Contract -Public Works, $1,727.75.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
PROJECT NAME: BUDGET: NA ENCUMBERED: NA
Proposed:
NA
Projected Remaining:
NA
PROJECTED TOTAL: 9 Items, each with individual costs
Page 219 of 2350
Agenda Item #5.
• • •�111 ii,jl 1:4 11 • 11,- •
This agenda item is respectfully submitted for your review and approval.
Accreditation Colony, LLC Professional Services Agreement -Police Dept
Converge & Associates Consulting - Administration
Dover Engineering Agreement -Utilities
Extreme Control Systems, Inc. Integration Services - Utilities
Government & ERP Implementation Services LLC Proposal -Administration
Hart Credit Card Authorization -Public Works
Hoover Architectural Products Proposal -Parks & Recreation
K3 Directional Drilling, Inc. - Utilities
Sunbelt Rentals, Inc. Contract- Public Works
Page 220 of 2350
Agenda Item #5.
IES TEQUESTA POLICE DEPARTMENT
OLIC MEMORANDUM
DEPT
To: Manager Jeremy Allen_
From: Chief Gus Medi
Date: April 26, 2023
Subject: Accreditation Colony Contract
The Accreditation Colony Contract expires April 30, 2023. Accreditation Colony is
the company, which services the Police Department's Florida Law Enforcement
Accreditation. The Police Department would like to renew this contract for the next
twelve months. This would activate the contract from May 1, 2023 to April 30,
2024. The rate for the new contract did not increase. The rate is $1,862.00 per
month or $22,344.00 per year. This line item (605 Fund) was approved for this
fiscal year (2022-23) during the budget presentation.
Page 221 of 2350
Agenda Item #5.
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (this ``Agreement`) is made and entered into as
of the
20 the "Effective Date"), by and between the
��,_S ��- day of. r
Tequesta Police Department and Jeffrey D. Owens (aB ) "Accreditation Colony, LLC
(the "Service Provider") with an office located at Post office Box 231 / 3245 NE 106
Street, Anthony, Florida.
WHEREAS, the Tequesta Police Department wishes to obtain the professional services
of the Service Provider: and,
WHEREAS, the Service Provider has the knowledge. skill, and capability to perform
such services for the Tequesta Police Department.
THEREFORE, in consideration of the foregoing, the parties, intending to be legally
bou nd , he reby ag ree to the followi ng :
1. Services. The Service Provider is hereby retained by the Tequesta Police
I
Department. and Service Provider agrees to provide the following services:
a. Prepare the Department for accreditation, including coordinating, overseeing,
and planning the Department's adherence to standards set forth by the
Commission for Florida Law Enforcement Accreditation, Inc. (CFA):
b. Maintains the department's policy manual and historical records of revised
policies and procedures. Assists Command Staff with writing and/or reviewing all
policies and procedures to ensure compliance with new or amended CFA
standards and best practices. Recommends policy and procedure revisions as
needed-,
c. Responsible for maintaining report files for accreditation, sending out
reminders of proofs of compliance due under the authority of the Chief;
d. Enforce work deadlines as they apply to the accreditation requirements .
Ensures all annual and/or time sensitive reviews, reports, audits, inventories, and
inspections are completed or prepared and are submitted as required by GFA;
e. Responsible for maintaining all files and data entry via PowerDIVIS software-.
f. Provide advice, support and assistance by interpreting policies and
procedures-,
Page 222 of 2350
Agenda Item #5.
g, Responsible for adherence to changes in CFA standards and current laws that
pertain to those standards. Attend accreditation -related training and conferences
to remain updated on requirements.
h. Accurately compile "proofs of compliance" for applicable accreditation
standards; and
L Act as a liaison between the Tequesta Police Department, outside agencies,
and the CFA.
2. Work Made for Hire. The Work Product shall constitute works -made -for -hire
belonging exclusively to the Tequesta Police Department. To the extent that any Work
Product does not constitute a work -made -for -hire owned by the Tequesta Police
Department, Service Provider agrees to assign and transfer all of its rights, title, and
interest in such Fork Product to the Tequesta Police Department.
3. Modifications to Work product. The Tequesta Police Department retains the right
to modify the Work Product or to merge the Work Product into other documents or other
materials owned or utilized by the Tequesta Police Department.
4. Payment. The Tequesta Police [department agrees to pay Service Provider
$ 1862.00 monthly for Services completed in accordance with the terms of this
Agreement. The fee shall be payable within thirty (30) days after receipt and approval
by the Tequesta Police Department of Service Provider's invoice. The Service Provider
shall not incur or charge the Tequesta Police Department any other fees or expenses
without the prior written authorization of the Chief. Performance beyond the limitations
set forth in this Agreement (either financial or time period) $half be at the sole risk and
responsibility of the Service Provider, and the Tequesta Police Department shall not be
obligated to pay for Services exceeding the funding or contract period of this
Agreement, If the Service Provider becomes unable to perform services pursuant to this
Agreement by reason of illness, incapacity, or death, compensation shall cease upon
the happening of the event.
6. T_. The term of this Agreement shall commence on May 1, 023, and shall
continue until April 30, 2024, unless this Agreement is otherwise extended or terminated
in accordance with the terms specified herein.
6. Entire Ag rooment. This Agreement represents the entire agreement between the
parties hereto and supersedes all prior and contemporaneous written or oral
agreements and all other communications between the parties relating to the Services
to be rendered hereunder. Any additions, deletions, or modifications shall not be binding
on either party unless accepted and approved in writing by duly`authoriz.ed
representatives of both parties. In the event of any contradictory provisions between this
Page 223 of 2350
Agenda Item #5.
Agreement and the terms or other documents issued by the Tequesta Police
Department or Service Provider in connection herewith, the terms set forth in the body
of this Agreement shall prevail.
IN VATICSS WHEREOF, this Professional Services Agreement has been duly
executed by the authorized representatives of the parties hereto as of the date first set
forth above.
Dated: q-4� . 2 g.;-3 Village of TeqUeSta
IFERM
Title:
y
Dated. 5 20 00 7-3 SERVICE PROVIDER
By:
I
Name�rt-re�/ �r.J��S
-
Title - X If
Z't C
Page 224 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 225 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 226 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta,, FL 33469
Memorandum
To: Village Council
From: Jeremy Allen, Village Manager
Date: March 31, 2023
Subject- Finance Department Consulting
561-768-0700
www.tequesta.org
On March 311, 2023 the Village of Tequesta engaged Converge & Associates Consulting to work with the
Finance Department discuss and implement new policies and processes.
In December the Village of Tequesta hired Government and ERP Implementation Services, LLC to review
current policies and procedures with a comparison to the "Best Practices" within the Local
Governments. Through the process the consultant identified process improvements that can assist the
Finance Department and the Village of Tequesta be more efficient.
Account Budget Amount Remaining
001-111-534.300 $2000 $1600 $400
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https:jjb-it.Iyj3mnfeU4
Page 227 of 2350
Agenda Item #5.
O r _-Iv it- CX E
E
ASSOCIATES CC7N SU L^TI NC;
Village of Tequesta
Management Conflict Training Outline
I. Session Agreements
II. Why are We Here?
III. Conflict Assessment Questionnaire
IV. Leadership Style Assessment
V. Conflict Handling Style
VI. Conflict is Like Exercise
VII. Conflict Management Styles
VIII. Transforming Conflict
IX. Keep, Stop, Start
X. Wrap Up and Core Values Review
Description of Services
Converge & Associates shall provide the following to the Village of Tequesta
- Specially designed, one on one, interactive management training sessions covering individual
assessments and conflict handling styles.
- Post session assessments to be developed and delivered to Human Resources.
Fees:
The aforementioned deliverables will be provided to the Village of Tequesta at a fee of $200 per hour.
Respectfully Submitted by
Barbara Cheives, President
Converge & Associates Consulting
February 23, 2023
Page 228 of 2350
Agenda Item #5.
l�VE RC! �
Assc:)CIATEs C:CJ�TSULTI P-4G
March 31, 2023
Client:
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33459
Attn: Merlene Reid
Invoice # TQ033123
Purpose:
Finance Department Consulting
Training:
March 15, 2023 - 3 hours
March 17, 2023 - 2 hours
March 31, 2023 - 2 hours
Prep — 1 hour
Total =8 hours
Fees:
$200 per hour x 8 hours
Expenses:
NIA Travel included in fees
Total amount due:
$17600-00
Please make check payable to
Converge & Associates Consulting
EIN # 36-469687'9
Mail to:
Converge & Associates consulting
c/o Barbara Cheives
1709 Florida Ave. # 201
West Palm Beach, FL 33401
"���arin� d f ferences t�iruuyti da%yue fu creafe underriandny"
Page 229 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 230 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 231 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
Date: April 28, 2023
To:
From:
Re:
Jeremy Allen, Village Manager
of T
Marjorie G Craig, PE, Director, Utilities Department de
Nate Litteral, Water Plant Superintendent
561-768-0700
www.tequesta.org
Consider approval of agreement with Dover Engineering for water treatment plant train
1 membrane replacement evaluation and selection for $18,405.55.
The Village of Tequesta (VOT) Utilities Department recommends approval of an agreement with
Dover Engineering, to prepare a technical memorandum specific to the Village's raw water and
reverse osmosis (RO) train #1 characteristics for the membrane selection process. A summary
will be provided to VOT ranking the best qualified membranes from membrane manufacturers.
The RO water treatment plant has three RO membrane trains. Train #2 is now under design,
and train #3 will need to be under design next year.
Please see the budget table for a breakdown of where the money is coming from in account
401-241-531.302 in the Operating Expenditure Budget, Engineering Services:
Encumbered/
Engineering Services
FY23 Budget
Paid/ + Projected
This Request
Current
Remaining
Invoices
As needed Engineering
Services
$50,000
$0
$0
$50,000
Dover Engineering*
$0
N/A
$18,405.55
TOTAL
$50,000
$0
$18,405.55
$31,595
*This request
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnkaUg4e 232 of 2350
Agenda Item #5.
Dover En g gineerin r
�
D E Global Infrastructure Solutions
December 11, 2022
Nate Litteral
Water Plant Superintendent
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Subject: Proposal for Train No. 1 Membrane Replacement Study
Tequesta Water Plant
Dear Mr. Litteral:
Dover Engineering, PLLC (DE) is pleased to provide a proposal for professional engineering services
related to membrane replacement on Train. 1 of the reverse osmosis system at the Water Treatment Plant.
This proposal has been based on discussions during our recent meeting at the Water Plant and is similar in
scope to our ongoing project for the Train 2 membranes.
Project Understanding
The existing Train 1 membrane elements are approximately 10 years old, and while still functional, are
nearing the end of their service life. The Village of Tequesta (VOT) has requested a time and materials
proposal from DE to provide assistance with selection of replacement membranes to optimize the treatment
process in terms of water quality, membrane performance, life cycle cost analysis, and membrane warranty
terms and conditions.
Project Scope of Services
DE will provide professional engineering services to prepare a technical memorandum describing the
membrane selection process and prepare a technical membrane specification that VOT can use to solicit
proposals. The following specific tasks and deliverables will be provided:
Task 1: Data Review and Plant Familiarity — DE has prepared a data request (attached) covering current
water plant operating data including water plant drawings and specifications. This data will be reviewed
for further analysis of existing system performance and will be used in the preparation of technical
specifications. The characteristics of Train 1 will be summarized in terms of pressure vessel rating, array,
membranes per vessel, available feed pressure, concentrate valve characteristics, maximum feed pressure,
permeate backpressure, and range of concentrate pressure.
Task 2: Preparation of Technical Memorandum — DE will prepare a technical memorandum
summarizing the results of the plant operating data analysis. Finished water quality goals will be
summarized along with existing raw water blend and plant capacity. These objective criteria will be used
to qualify potential membrane replacement offerings and to rank them. Subjective criteria for membrane
selection will be developed in consultation with the VOT which may include manufacturers time in
business, availability of technical staff, existence of reference facilities with the same membranes, warranty
terms and requirements, quality control, location of manufacturing facility, etc. A summary table will be
prepared to present objective and subjective criteria for various membranes to narrow down the membrane
offerings after qualified membranes have been ranked.
Deliverables: Two draft copies and two signed and sealed final copies with a final pdf.
19940 Ilona Road, Suite 4, Tequesta, FL 33469
P 501) 5 9- 060 F 501) 529-2389 Email pdover@doverengr.cor
www.doverengr.com FBPE. C.A. No. 29822
Page 233 of 2350
Dover Engineering.Agenda Item #5.D E t,
Global Infrastructure Solutions
Task 3: Preparation of Technical Specification
Technical specifications will be developed around the top ranked replacement membranes from Task 2.
The specification document created can be attached to front end contract documents developed by VOT for
bidding. Neither front end contract preparation nor bidding services are included in this task.
Deliverable: Draft and Final Specifications
Task 4: Meetings
Meetings with the VOT on as as -needed basis.
Fee
The time and materials fee for the above services will be $18,405.5 5. Unused time and materials will not
be billed: Budget Worksheet B-1 is attached with a breakdown of hours and rates per task.
T
Schedule
Task 1: Within 30 calendar days of submittal of requested data.
Task 2: Within 45 calendar days of completion of Task 1.
Task 3: Within 30 calendar days of completion of Task 2.
The invoice for DE's services will be submitted monthly or at the conclusion of each task.
Assumptions
1. Requested operating data will be provided by VOT within 30 days of Notice to Proceed.
2. Technical specifications will not include installation of the membranes, bidding, or front-end
contract preparation.
3. Budget may be reallocated between tasks as necessary.
This Letter Agreement provides the terms, conditions and obligations that shall control all work.
Inconsistent printed terms, if any, contained on your authorization on the reverse sides of a purchase order
shall not apply to services provided under this fetter Agreement unless expressly agreed by the parties in
writing. In the event work is authorized prior to issuance of a purchase order, any services DE performs
will be presumed to have been completed under the terms of this Letter Agreement.
All work will be performed in accordance with DE's attached Standard Terms and Conditions. To accept
this proposal, please sign and date both copies and return one to us.
. We look forward to the opportunity to perform this work for you. Please call if you have any questions.
Very truly yours,
VilliD.ER ENGINEERING, PLLC
P\ 0 jvj"'�-
p R. over, PE, BCEE
President
Accepted:
Village of Tequesta
Authorized Signature Date
Printed Name
Title
19940 Mona Road, Suite 4, Tequesta, FL 33469
P (561) 529-2060 F (561) 529-2389 Email pdover@doverengr.com
www.doverengr.com FBPE C.A. No. 29822
Page 234 of 2350
Agenda Item #5.
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Page 235 of 2350
Agenda Item #5.
D F1Dover En gineeringr
Global Infrastructure Solutions r_�
GENERAL TERMS AND CONDITIONS
PERFORMANCE: Dover Engineering, PLLC (ENGINEER) shall perform the work in an
expeditious and diligent manner. The standard of care for all professional engineering and related
services performed or furnished by ENGINEER under this Agreement will be the care and skill
ordinarily used by members of ENGINEER'S profession practicing under similar conditions at the
same time and in the same locality for similar projects. The parties to this Agreement agree that
ENGINEER has no control over certain aspects of the work, including but not limited to, the timely
submittal of data or information to be furnished by others for ENGINEERS use, the review and
approval process of governmental, jurisdictional, or utility agencies and entities. ENGINEER
asserts no guarantees regarding permit application processing times and issuance of a permit,
and incurs no liability for same. ENGINEER'S opinion of possible PROJECT costs are made on
the basis of ENGINEER'S judgment and experience for the given time and economic conditions.
ENGINEER does not guarantee that proposals, bids or actual PROJECT cost will not vary from
ENGINEERS opinion of possible cost.
JOBSITE SAFETY: The ENGINEER is not responsible for the safety of any person on the jobsite,
other than the ENGINEER'S own employees. The General Contractor is responsible for
construction means, methods, sequence, testing, techniques and procedures necessary for
performing, superintending or coordinating all portions of the work in accordance with the contract
documents and any health or safety precautions required by the contract documents and/or any
regulatory agencies. The ENGINEER has no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or any
health or safety precautions. The ENGINEER does not have the authority to stop the work of any
construction contractor. The Owner agrees that the General Contractor is solely responsible for
jobsite safety, and warrants that this intent shall be made evident in the agreement between the
Owner and the General Contractor. The ENGINEER shall be made an additional insured under
the General Contractor's general liability insurance policy for personal injuries to any person
sustained on the jobsite.
COMPENSATION: Lump Sum Fees are fixed amounts to be paid for the services indicated.
Estimated Time — Not to Exceed fees shall be based on the time and expense rates attached to
ENGINEER'S Professional Services Agreement. Personnel Rates are subject to periodic
revision. All Estimated Time fees quoted in advance of the work being performed are ONLY
ESTIMATES. The rates are utilized in calculation invoice amounts for services rendered on an
Estimated Time basis. Outside contractual services by ENGINEER on CLIENT'S behalf, travel
costs by commercial carrier, direct non -salary expenses including, but not limited to, meals,
lodging, blueprinting and photocopying, special mailing or delivery services and special
engineering materials shall be reimbursed at 110% of ENGINEER'S cost.
RETAINER: Upon acceptance of this Agreement by CLIENT, but prior to initiation of work by
ENGINEER, CLIENT shall deposit with ENGINEER a retainer in the amount of $00. The retainer
will be applied to the ENGINEER's fees during the initial design phase of the project and will be
reflected on ENGINEER'S invoices.
INVOICES: Invoices covering periods of approximately one month shall be sent to CLIENT
by ENGINEER. Invoices shall be prepared in breakdown of work completed style and format.
Lump Sum Fees owed ENGINEER for an invoice period shall be calculated by ENGINEER
based upon ENGINEER'S percentage estimate of the amount of work accomplished for the
billing period. Estimated Time Fees owed ENGINEER shall be based on the actual amount of
19940 Mona Road, Suite 4, Tequesta, FL 33469
P 501) 5 9- 060 F 501) 529-2389 Email pdover@doverengr.cor
www.doverengr.om FBPE. C.A. No. 29822
Page 236 of 2350
Agenda Item #5.
D F,1Dover En gineeringr
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time expended by ENGINEER in performance of services, calculated portal-to-portal, multiplied
by the prevailing hourly rate for the personnel performing the work. A minimum of one hour will
be charged for attendance at any public hearing, commission or board meeting, or at any legal
or administrative proceeding. CLIENT will reimburse ENGINEER for all direct non -salary
expenses, as described in this Agreement.
INVOICE REVIEW: Within fourteen (14) days of receipt of ENGINEER'S invoice, CLIENT shall
examine invoice in detail as to accuracy and completeness and shall raise any questions or
objections in writing regarding the invoice within these 14 days. After 14 days from receipt of
ENGINEER'S invoice, CLIENT waives any questions or objections to the invoice that were not
raised previously.
PAYMENT OF FEES: All fees are due and payable upon receipt of an invoice. Payment shall
be made in U.S. Currency. If CLIENT fails to make any payment due ENGINEER within thirty
(30) days from the date of ENGINEER'S invoice, the amounts due ENGINEER shall then include
an additional charge at the rate of 1.5% per month (18% per annum), or as otherwise provided
by law. ENGINEER reserves the sole right to suspend all services to CLIENT if any invoice
remains unpaid for sixty (60) days after the invoice date. If services are suspended, they may not
resume until all unpaid invoices are paid in full.
ADDITIONAL SERVICES: Services authorized by CLIENT, other than those specifically set forth
in the "Scope of Services", shall be considered additional services for which the CLIENT shall
compensate ENGINEER on a Time and Expenses basis, or as otherwise agreed by the parties.
Additional services include revisions to work previously performed that are required due to
changes in data, criteria or information furnished to ENGINEER, a change in the Scope or concept
of the project initiated by the CLIENT, and/or services that are required by changes in the
requirements of public agencies, after work under this Agreement has commenced.
DATA PROVIDED BY OTHERS: CLIENT is responsible for supplying ENGINEER with
information and data required for ENGINEER'S use in accomplishing the work. ENGINEER shall
not be responsible or liable for any inaccurate or incomplete information provided by others, or
for good faith use of inaccurate or incomplete information provided by others.
OWNERSHIP OF DOCUMENTS: All documents, including drawings, specifications, field notes
and electronic generated information and data prepared by ENGINEER pursuant to the terms of
this Agreement, are proprietary and are the property of the ENGINEER. Copies of ENGINEER'S
non-proprietary documents will be made available to CLIENT at the Time and Expense Cost for
reproducing said documents. The ENGINEER'S non-proprietary documents are not intended or
represented to be suitable for reuse for extensions of this or any other project, and CLIENT or
others are prohibited from making or incorporating any adjustments, changes or amendments to
them without specific written approval from the ENGINEER.
LIMITATION OF LIABILITY: To the fullest extent permitted by law, and not withstanding any
other provision of this Agreement, the total liability, in the aggregate, of the ENGINEER and the
ENGINEER'S officers, directors, partners, employees, agents and sub -consultants, and any of
them, to the CLIENT and anyone claiming by, through or under the CLIENT, for any and all claims,
losses, costs or damages of any nature whatsoever arising out of, resulting from or in any way
related to the Project or the Agreement from any cause or causes, including but not limited to the
negligence, professional errors or omissions, strict liability, breach of contract or warranty,
express or implied, of the Design Professional or the Design Professional's officers, directors,
19940 Ilona Road, Suite 4, Tequesta, FL 33469
P (501) 5 9- 060 F (501) 529-2389 Email pdover@doverengr.cor
www.doverengr.com FBPE. C.A. No. 29822
Page 237 of 2350
Agenda Item #5.
D F,1Dover En gineeringr
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employees, agents or sub -consultants, or any of them, shall not exceed the total compensation
received by the Design Professional under this Agreement, or the total amount of $1,750.00,
whichever is greater.
INSURANCE: ENGINEER shall provide and maintain during the term of this Agreement Errors
and Omissions Liability Insurance in an amount not less than $1,000,000.00 and Comprehensive
General Liability Insurance in an amount not less than $1,000,000-00 per occurrence. If
requested, the ENGINEER shall provide the CLIENT with certificates evidencing such insurance.
If the CLIENT specifically directs the ENGINEER to obtain increased insurance coverage, or if
the nature of the ENGINEER'S activities requires additional coverage, the ENGINEER will take
out such additional insurance, if obtainable, at the CLIENT'S expense.
AGREEMENT MODIFICATION: This Agreement may be modified by the executing parties at
any time, but no such modification shall be effective unless reduced to writing and signed by both
CLIENT and ENGINEER.
PRIVITY OF AGREEMENT: This Agreement is not to be construed to provide any obligation
from the ENGINEER to any third parties, including but not limited to any contractors (general or
sub-), nor to any successors in the title to the CLIENT. The rights under this Agreement only
inure them to the parties hereto.
ASSIGNABILITY: This Agreement is expressly understood to be non -transferable and non -
assignable by either party without written consent of the other.
ACCEPTANCE: The fees, terms and conditions offered in this Agreement shall be valid and
open for acceptance by CLIENT for a period of thirty (30) days after the date of the Agreement.
EFFECTIVE DATE: This Agreement shall become effective on the date that it is signed by
CLIENT and returned to ENGINEER with the required retainer.
SUSPENSION OF SERVICES: If the project or the ENGINEER'S services are suspended by the
CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of
this Agreement, the ENGINEER shall be compensated for all services performed and
reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon
resumption of services, CLIENT shall compensate ENGINEER for expenses incurred as a result
of the suspension and resumption of its services, and the CONSULTANT'S fees and schedule for
the remainder of the project shall be equitably adjusted.
If the ENGINEER'S services are suspended for more than ninety (90) days, consecutive or in the
aggregate, the ENGINEER may terminate this Agreement upon giving not less than five (5)
calendar days' written notice to the CLIENT.
If the CLIENT is in breach of the payment terms or otherwise is in material breach of this
Agreement, the ENGINEER may suspend performance of services upon five (5) calendar days
notice to the CLIENT. The ENGINEER shall have no liability to the CLIENT as a result of this
suspension of service, and the CLIENT agrees to make no claim for any delay or damage as a
result of such suspension caused by any breach of this Agreement by the CLIENT. Upon receipt
of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach
that caused the CONSULTANT to suspend services, the ENGINEER shall resume services and
there shall be an equitable adjustment to the remaining project schedule and fees as a result of
the suspension.
19940 Ilona Road, Suite 4, Tequesta, FL 33469
P (501) 5 9- 060 F (501) 529-2389 Email pdover@doverengr.cor
www.doverengr.om FBPE. C.A. No. 29822
Page 238 of 2350
Agenda Item #5.
Dover En g gineerin r
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D E Global Infrastructure Solutions
TERMINATION: The CLIENT may terminate this Agreement for the CLIENT'S convenience and
without cause upon giving the ENGINEER not less than seven (7) calendar days' written notice.
Either party may terminate this Agreement for cause upon giving the other party not less than
seven (7) calendar days' written notice for any of the following reasons:
• Substantial failure by the other party to perform in accordance with the terms of this
Agreement and through no fault of the terminating party,
• Assignment of this Agreement or transfer of the project by either party to any other entity
without the prior written consent of the other party,
• Suspension of the project or the ENGINEER'S services by the CLIENT for more than
ninety (90) calendar days, consecutive or in the aggregate,
• Material changes in the conditions under which this Agreement was entered into, the
scope of services or the nature of the project, and the failure of the parties to reach
agreement on the compensation and schedule adjustment(s) necessitated by such
changes.
In the event of termination of this Agreement by either party, the CLIENT shall within thirty (30)
calendar days of termination pay the ENGINEER for all services rendered and all reimbursable
costs incurred by the ENGINEER up to the date of termination, in accordance with the payment
provisions of this Agreement.
In event of any termination that is not the fault of the ENGINEER, the CLIENT shall pay the
ENGINEER, in addition to payment for services rendered and reimbursable costs incurred, for all
expenses reasonably incurred by the CONSULTANT in connection with the orderly termination
of this Agreement, including but not limited to demobilization, reassignment of personnel,
associated overhead costs and all other expenses directly resulting from the termination.
SEVERABILITY: In the event that a court of competent jurisdiction determines that any term or
provision of this Agreement is unenforceable for any reason, the balance of the terms and
conditions shall nonetheless remain in full force and effect and such unenforceable provisions
shall be deemed to have been excised and deleted from this Agreement as though it had never
been a part hereof.
VENUE CLAUSE: The venue for all collection actions or litigation under this Contract shall be in
Palm Beach County, Florida.
SPECIAL PROVISIONS:
Not applicable.
PURSUANT TO FLORIDA STATUTES SECTION 558,0035 (2013) AN
INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY
LIABLE FOR NEGLIGENCE.
END OF GENERAL TERMS AND CONDITIONS
19940 Mona Road, Suite 4, Tequesta, FL 33409
P (501) 5 9- 060 F (501) 5 9- 3 9 Email pdover@doverengr.com
www.doverengr.com FBPE. C.A. No. 29822
Page 239 of 2350
Agenda Item #5.
Dover En g gineerin r
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D E Global Infrastructure Solutions
Water Plant Data Request
Train #1 On Line Time (percentage)
Power Cost ($/KwH
Feed Pump Inlet Pressure (psi)
Feed Pump Efficiency (percentage)
Raw Water Quality Analytical Results (most recent)
Train Boost Pressure, psi
Train Boost Efficiency (percentage)
Train Recover (percentage)
Train Production (mgd or gpm)
Existing/Required Permeate Water Quality
Current Membrane Manufacturer, Model No., Diameter and Length
19940 Ilona Road, Suite 4, Tequesta, FL 33409
P (501) 5 9- 060 F (501) 5 9- 3 9 Email pdover@doverengr.com
www.doverengr.com FBPE. C.A. No. 29822
Page 240 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 241 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 242 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
Date: April 27, 2023
To: Jeremy Allen, Village Manager
of T
From: Marjorie G Craig, PE, Director, Utilities Department
Nate Litteral, Water Plant Superintendent
561-768-0700
www.tequesta.org
Re: Consider Approval of Agreement with Extreme Control Systems, Inc. for $21,573 to
Eliminate Problematic Communication Delays in the Water Plant SCADA System
The Village of Tequesta Utilities Department recommends approval of an agreement with
Extreme Control Systems, Inc., to eliminate problematic communication delays in the water
treatment plant's (WTP) supervisory control and data acquisition (SCADA) system. A SCADA
system helps control operations at a WTP to maintain efficiency, distribute data to help make
decisions, communicate between systems at the WTP, and can be connected to equipment
outside of a WTP such as wells, pumps, monitoring sensors, and storage tanks.
This has been an issue for some time and causes lengthy command and control delays between
control computers and essential water plant SCADA programmable logic controller (PLC) panels.
It is critical to have this work completed before the major WTP improvements begin.
Please see the budget table for a breakdown of where the money is coming from in account
401-412-663.600 in the Operating Expenditure Budget, Improvements Other Than Buildings:
FY23
Improvements Other
FY23
Projected/
Encumbered/ Paid/
This
Current
than Buildings
Budget
Adjust
+ Projected Invoices
Request
Remaining
Budget
WTP Upgrades and
Energy Resource
Improvements
Extreme Control Systems Inc*
$5,500,000
$5,500,000
$0
$21,573
$5,478,427
Water Main Replacement
Beach Rd
$1,785,000
$1,785,000
$0
$0
$1,785,000
Water Main Replacement
Jupiter in the Pines
(South)
$3,570,000
$3,570,000
$0
$0
$3,570,000
TOTAL
$10,855,000
$10,855,000
$0
$21,573
$10,833,427
*This request
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnkaUg4e 243 of 2350
Agenda Item #5.
Village Of Tequesta, FLORIDA
23=P=001 PLC Network Update
Village Of Tequesta PLANT
INTEGRATION SERVICE
Owner: Village of Tequesta
Supplier: Extreme Control Systems, INC
18287 Flagship Circle
Jupiter, Fl. 33458
Contact: David Moore
President
I
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 244 of 2350
Agenda Item #5.
Table Of Contents
ProposedNetwork SCADA Layout
.................................................................................................................3
Figure1 Proposed Layout................................................................................................................................3
ScopeOf Work...................................................................................................................................................4
ScopeOf Work................................................................................................................................................5
AcceptanceCriteria...........................................................................................................................................
8
Scopeof Work Changes....................................................................................................................................8
FeeStructure......................................................................................................................................................8
ReimbursableExpenses....................................................................................................................................8
Warranty............................................................................................................................................................9
ProposalPrice....................................................................................................................................................9
ProposalSignature Page...................................................................................................................................9
References.........................................................................................................................................................10
2
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 245 of 2350
Agenda Item #5.
Current Network Issues
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 246 of 2350
Agenda Item #5.
Description of Problem
I. Description of Issue — I was called into troubleshoot several issues with the SCADA System and PLC's.
Operators described an issue involving the high service pumps. When they would change the lead high
service pump, they would see it change on the display, then change back on its own. They were
concerned as the system showed that High Service pump #7 was off, showed high service pump #5 was
running. Later they noticed both pumps were running, and could burn up pump #7.
I was able to duplicate the issue of seeing the pump change, and reverting back. This was only
momentary and would after 15-16 seconds revert back to the correct display. First looked into the PLC
to verify that only one of the pump run outputs could be on, either pump 5 or pump 7. Found this to be
logically impossible to have both run outputs on at the same time. This would indicate that the problem
could be with the external relay. I was never able to duplicate the issue. I added pump run indications
to the SCADA display, and also made visible the actual run outputs status to the display screen. Should
they find that both the pump are running, suggested they check these statuses, and check external relays.
The major problem I came across with the Pump control flipping back and forth is a major latency
problem with PLC communications. Looking at the SCADA I/O servers, which are outdated, found
the update rate to be 15-17 seconds. This is a major problem as the update should be less than 1 second.
Checking in the I/O server I found the most errors, over 140 with the Filter Panel. John had stated that
they have had this latency issue since the filter panel project. The I/O server is talking to a Control
Logix 5000 PLC as though it was the old SLC500 PLC. The processor does not understand these
addresses as being requested. This could possibly be a major cause of the latency as the PLC keeps
looking for these addresses for each point it cannot find.
My overview of the entire network causes great concern. When the Filter Panel was replaced they
should have brought the new Ethernet network back to the main building, and connected to the SCADA
system. This would have allowed direct communications to the Filter Panel PLC with the correct I/O
mapping. Currently it is added to the DH+ Network which is only 56K speed, and needing address
translations. Also, along with the Filter panel they have added another Control Logix 5000 PLC in the
Electrical Control room 2. This was added to control some of the High Service Pumps, and does not
use the installed processor. This PLC is set up as remote I/O to the Filter Panel PLC over Control Net
and Ethernet. The main logic for these High Service Pumps is in the Main PLC 5 in the Electrical
Control Room # 1 in the main plant. The data is then transferred to the Filter Panel through read and
writes over the DH+ network to process the commands and send back status to the PLC 5 and SCADA
system.
The SLC500 in the Chem Building can also be added to the Ethernet network. There is several options
to accomplish this change. Rockwell Automation is trying to move from this legacy PLC to Control
Logix series. They still offer a SLC505 (1747-L551) processor but at an inflated cost ($9470). If we
went this direction, there would be no need to replace the Panel View 1000.
Another option was to install a Compact Logix solution with a 5380 processor 5069-L306ER for $1280
along with installing a 1747_AENTR module in place of the SLC504 processor for $2610. That would
make the SLC500 I/O modules remote to the Compact Logix processor. The problem with this method
is having to change the Panel View 1000 to one that is Ethernet capable.
4
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 247 of 2350
Agenda Item #5.
Proposal for SCADA/PLC Network
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 248 of 2350
Agenda Item #5.
I. Proposal to fix latency issues:
a. Lessen the burden of the DH+ network by expanding to an Ethernet network where possible.
b. Once the Ethernet is expanded from the Filter Panel, communicate to the PLC with the correct
communications protocol.
c. Expand the Ethernet network to the Chem Building and move SLC500 to Ethernet network.
d. Install new I/O server on the SCADA System, and readdress Filter Panel tags to read values over Ethernet
using Control Logix 5000 protocol.
e. Clean up SCADA tag database of old unused tags.
II. Proposal to fix latency issues with Filter Panel:
a. Install a fiber patch panel and a N-Tron 508FX2-A-ST Ethernet switch in the Main PLC5 panel
b. Currently only using two strands of the multi -strand fiber cable for DH+. Connect other strands from
the existing fiber cable for Ethernet network use. They would connect to the N-Tron from the patch
panel with fiber patch cords.
c. In the main control room there is a switch that has only 4 ports that would change to a 5 port switch.
Install a CAT 6 cable from the 5 port switch to the N-Tron in the Main PLC panel.
d. Install new I/O server on the SCADA System, and readdress Filter Panel tags to read values over Ethernet
using Control Logix 5000 protocol.
III. Proposal to change Chem Building PLC from DH+ to Ethernet:
a. Install a fiber patch panel and a N-Tron 508FX2-A-ST Ethernet switch in the Chem Building panel
b. Currently only using two strands of the multi -strand fiber cable for DH+. Connect other strands from
the existing fiber cable for Ethernet network use. They would connect to the N-Tron from the patch
panel with fiber patch cords.
c. Change Processor to a SLC505 (1747-L551/C).
d. Download PLC program to the new processor with needed configuration and code changes.
6
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 249 of 2350
Agenda Item #5.
SCADA-1 DA2
Report Printer
IUSBI
� r
Mer Optic DH+ Network
Fler Optic Memel Network
PLC Ithemt Network
Dita IfiAivay+ N@*ork
Control Net Network
PM Office
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W VH910 ond ContrApet
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Mos-ST
Figure I - Current PLC Network
Phoenix Digftal
AP442
� DW Nei Wot-k
— — — — — — — — — — 7
NaXL Building I
Panelkw 1000
7
Extreme Control Systems, Inc * 18287 Flagship Circle * Jupiter Florida 33458 * (561)-758-6101
Page 250 of 2350
Agenda Item #5.
4viiIEII
S DA-2 I'M Office Lab Hirshmnn
ReljertPdWei 4 Pori
(USB1
Al
Phoenix Nina#
-
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D+ Net Fork
------III
PLO With 1/0 Rack---Phcenu Digital PLO WIhIIO Redo
16.41 ..... .. lw7iiii 17iii(-i Fir ... 1
----------------- � �� NaXL Building
fifter Pale!
—togix sago Pic �
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- Control Net Network
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Fi108-SF �
Figure 2: Proposed System Layout
IX208-sr
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panelv►ew roaa
8
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 251 of 2350
Agenda Item #5.
SCOPE OF WORK
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 252 of 2350
Agenda Item #5.
Proposed Scope Of Work
IV. Project Description— Expanding the Ethernet Network from Filter Panel to Main PLC5 panel
and Chem Building using existing fiber. Leaving DH+ network intact but moving Filter
Panel PLC and Chem Building PLC to Ethernet communications.
V. Services, deliverables and milestones.
The fiber from the Main PLC5 panel are already connected to the existing patch panel.
• Connect existing N-Tron to patch panel with an ST Fiber patch cable.
• Reassign IP address to correspond with SCADA network
• Reassign IP address for PLC in Electrical Control Room #2
Main Control Room
• Replace Hirschman 4 Port Switch with 6 Port Switch.
• Install Cat 6 RJ 45 Cable from Control Room to Main PLC5.
Main PLC5 Panel
• Install Fiber Patch Panel and N-Tron 508FX2-A-ST Ethernet switch.
• Connect existing Fiber from Chem Building and Filter Panel to patch panel.
• Install fiber patch cable between Patch Panel and Stratix 1783-BMSIOCGA managed
Ethernet switch.
• Connect CAT 6 cable from Main Control room to Stratix 1783-BMS I OCGA managed
Ethernet switch.
• Test Ethernet to Filter Panel.
Chemical Buildiny, Panel
• Install Fiber Patch Panel and N-Tron Ethernet Switch.
• Install SLC505 processor, configure and download program
• Connect existing Fiber from Main PLC 5 Panel and Filter Panel to patch panel.
• Install fiber patch cable between Patch Panel and N-Tron Ethernet Switch.
• Connect CAT 6 cable from N-Tron Ethernet Switch to SLC505 processor.
• Test Ethernet to Filter Panel and Main PLC 5 Panel.
10
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 253 of 2350
Agenda Item #5.
SCADA Application
• Install newest 1/0 server and configure for DH+ network and Ethernet network.
• Clean up tag database.
• Readdress Filter Panel tags off DH+ network to the Ethernet Network.
• Readdress Chemical Building tags off DH+ network to the Ethernet Network.
• Clean up PLC Peer -to -Peer communication messages.
• Clean up Filter Panel PLC program.
VI. Acceptance Criteria — At the conclusion of each milestone, an acceptance and approval process will
be in place to ensure that all tasks, projects, programs, or other assignments associated with or in
conjunction with, either directly or indirectly to the milestone, have been performed completely
and to the satisfaction of the parties without reservation of any kind in the past, present or future.
VII. Scope of Work Changes — This section addresses any deliverables which are outside of the defined
tasks and outlines the approval process required before work will begin on the task and whether or
not additional fees will be charged.
• Any deliverables outside of the defined tasks will be out of scope and will be subject to
and require an approved Scope Change Request Form before work will begin on the task.
VIII. Fee Structure
Cost for All time, including travel hours, spent on the project by professional,
technical, and clerical personnel has been included in this quoted price. (Travel time
is billed at half-hourly fees, portal to portal.) Unless otherwise stated, any cost
estimate presented in a proposal is for budgetary purposes only, and is not a fixed
price. The client will be notified when 75 percent of any budget figure is reached.
IX. Reimbursable Expenses
• Cost for Travel expenses necessary for the execution of the project, including rail,
taxi, bus, air, rental vehicles, highway mileage in company or personal vehicles,
which will be charged at 51.5 cents per mile has been included in the quoted price.
• The following expenses are billed at direct cost:
Accommodations, all meals at cost
Telephone/fax charges.
Postage and shipping/courier services
11
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 254 of 2350
Agenda Item #5.
In-house printing and reproduction
Other project expenses: photocopying, laser printing, and so forth
X. Items to be purchased by Village of Tequesta (prices are estimated):
Gray Bar:
(2) Corning WIC-024 Fiber wall -mountable Interconnect center - $190.17.
(8) Corning WIC-CP1-15T Wall -Mountable Interconnect Center connection panels - $5231
each
(10) GBST2-D1-01 -Duplex ST to ST Fiber Optic Patch Cord, Single mode, 1 M - $15.03 each
Digi-Key:
(2) Red Lion N-Tron 508FX2-A-ST Ethernet Switch - $ 1,964 each.
Items to be purchased by Extreme Control Systems (prices are estimated):
JAG
(1) Allen Bradley Stratix 5700 Managed Switch 1783-bms06TGA - $1,812
* * * .plchardware.com:
(1) 1747 —L551 /D Allen-Bradley 1747-L551 SLC 5105 Controller, 16K, Ethernet & RS-232, Series
C $4,500.
I. The proposed system is supplied with a warranty for 1 year from startup up to 40 hours/yr. Extra
hours will be charged at 100.00 per/hr plus expenses.
The proposed system is supplied with a warranty for 1 year from startup up to 40 hours/yr. Extra
hours will be charged at 100.00 per/hr plus expenses
II. Proposal Price
The total cost for all hardware and services provided under this proposal is $ 21,573, which excludes
any sales, or use taxes. This price includes 2 weeks onsite for installation and startup.
A copy of the Cities tax exempt number must be provided to avoid sales taxes.
The terms of this contract can be modified by a signed agreement by both parties.
12
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 255 of 2350
Agenda Item #5.
Acceptance of Agreement:
David J Moore
Extreme Control Systems, Inc
President
Title
References
Steve Bailey
Jeremy Allen, Village Manager
Village of Tequesta
Date
President 1185 Beaver Ruin Rd.
Bailey Engineering Consultants Suite A
Norcross, GA 30093
4733 W Atlantic Ave Suite 12-C
Delray Beach FL 33445 Telephone: 678-325-2820
Fax: 770-564-5689
Telephone: (561) 819-0488 Mobile: 770-634-7395
Fax: (561) 819-5557 E-Mail: ibercik(ab-mrsystems.com
Mobile: (561)-252-1304 Website: ***.mrsystems.com
Ron. Happe.
General Manager
ATP Oil & Gas (Netherlands) B.V.
Terry Southard
Water-Staete Gebouw
Utilities Operation Manager
Dokweg 31 B
4350 41 st Street
1976 CA IJmuiden
Vero Beach FL. 32964
Netherlands
Telephone: 772-226-3404
Telephone: 00 31 (0) 255-523377
E-Mail: tsouthard@ircgov.com
Telefax: 00 31 (0) 255-525636
Mobile: 00 31 (0) 6-11471271
John Rabaut
E-Mail: rhappe(a-)-atpog.com
Utilities Plant Operation Manager
Buffalo Road
Jim Be rci k
Titusville, FL. 32964
President
MR Systems, Inc
Telephone 321-745-7412
E-Mail: John.Rabaut@Titusville.com
13
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 256 of 2350
Agenda Item #5.
E-Mail: rmoore(kucnsb.org
Matt H ixson
Utilities Operation Manager
4800 Deep Marsh Road
Titusville, FL. 32964
Telephone:
Fax: 321-383-5646
E-Mail: matt.hixson@Titusville.com
Roger Moore
WWTP Plant Supervisor
New Smyrna Beach WWTP
207 Williamson Blvd
New Smyrna Beach, Florida 32168
Telephone: 386-424-3182
14
Extreme Control Systems, Inc • 18287 Flagship Circle • Jupiter Florida 33458 • (561)-758-6101
Page 257 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 258 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 259 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
Memorandum
To: Village Council
From: Jeremy Allen, Village Manager
Date: December 29, 2022
of Tequesta
071
P7
Subject: Finance Department Policy and Procedure Review
561-768-0700
www.tequesta.org
Dating back to 2017 the Village of Tequesta has employed four Finance Directors. The Village has
engaged Government and ERP Implementation Services, LLC to review current policies and procedures
with a comparison to the "Best Practices" within the Local Governments. Through this process the
consultant will identify process improvements that can assist the Finance Department and the Village of
Tequesta be more efficient.
Account Budget Amount Remaining
001-160-534-300 $36?500 $2512.50 $33,987.50
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: htti?s:/Zbit.IYL3mnfeU4
Page 260 of 2350
Agenda
December 29, 2022
Ms. Marlene Reid
Village of Tequesta
345 Tequesta Drive
Tequesta, FI 33469
RE: Finance Policies and Procedure Review
Dear Ms. Reid:
Thank you for the opportunity to provide a proposal to assist the Village with the above project.
I am very experienced in the operations of City/Government Finance operations. Based on our
initial telephone conversion I am proposing the following:
Initial meeting with Staff Members — document issues and review current practices,
policies, and procedures... Range of hours 10-15
Prepare preliminary recommendations — Prepare Best Practices recommendations'
document... Range of hours 5-8
• Final meeting with Staff Members —Discuss proposed recommendations and document
concerns... Range of hours 4 — 6
Prepare Final Recommendations — This will include best practices and improved
procedure documents... Range of hours 6 - 8
Optional — Meet with Staff Members to review new procedures ... Range of hours 3-5
The all -inclusive hourly Rate for the proposed staff for this project is $150. 00 per hour in an
amount not to exceed $6,300.00. This rate includes all travel and other related expenses.
Some work that can be performed remotely where feasible will be done, however, the training
sessions will be performed onsite.
Thanks again for the opportunity and we look forward to working with you and the team at the
Village of Tequesta.
Sincerely,
Barbara Hastings
Barbara Hastings CPA
President
Email: bhastings@govterpservices.com
Phone: 954-815-8654
Page 261 of 2350
Agenda Item #5.
GOVERNMENT & ERP MIPLEMENTATION SERVICES, LLC
7005 NW 67TH TERRACE PARKLAND, FL 33067
PHONE:954-815-8654 FAX:754-812-7276
EMAIL : Bhastings@govtERPservices.com
Bill To:
Village of Tequesta
345 Tequesta Drive
Tequesta, FI 33469
email:
Invoice Total:
Thank you for your business!
UNITS/HRS DETAILS
Purchase Order # 23-000741
13 Finance Assistance 1/1/2023 to 1/30/2023
13
Payment due upon receipt
INVOICE 1321
Date 31 January 2023
Purchase Order# 23-000741
Vendor #IF 02420
$1,950000
Barbara Hastings
7005 NW 67th Terrace
Parkland, FL 33067
UNIT PRICE LINE TOTAL
$ 150.00 $ 1,950.00
Discount
Net Total $1,950.00
Tax
USD TOTAL $1f950,00
PLEASE MAKE CHECKS PAYABLE TO GOVERNMENT & ERP IMPLEMENTATION SERVICES LLC.
Page 262 of 2350
Agenda Item #5.
GOVERNMENT & ERP IMPLEMENTATION SERVICES, LLC
VILLAGE OF TEQUESTA Finance Review
Jan-23 Date In Out Hours worked Total Weekly
Monday 1/16/2023 HOLIDAY 0
Tuesday 1/17/2023 0
Wednesday 1/18/2023 0
Thursday 1/19/2023 0
Friday 1/20/2023 9:30am -Meetings with Staff - 7.75
Emails, Remote working 0 7.75
Monday 1/23/2023 0
Tuesday 1/24/2023 0
Wednesday 1/25/2023 Phone call & email 0.25
Thursday 1/26/2023 0
Friday 1/27/2023 Review & Documentation of issues 5
Emails, Remote working 5.25
Monday 1/30/2023
Tuesday 1/31/2023 0 0
13
Page 263 of 2350
Agenda Item #5.
Bill To:
Village of Tequesta
345 Tequesta Drive
Tequesta, FI 33469
email :
Invoice Total:
GOVERNMENT & ERP EMPLEMENTATION SERVICES, LLC
7005 NW 67TH TERRACE PARKLAND, FL 33067
PHONE:954-815-8654 FAX:754-812-7276
EMAIL : Bhastings@govtERPservices.com
INVOICE IF
1325
Date
28 February 2023
Purchase Order#
23-000741
Vendor #�
02420
Thank you for your business!
U N ITS/ H RS DETAILS
Purchase Order # 23-000741
16.75 Finance Assistance 2/1/2023 to 2/28/2023
16.75
Payment due upon receipt
$
$2,512.50
Barbara Hastings
7005 NW 67th Terrace
Parkland, FL 33067
UNIT PRICE
150.00 $
Discount
Net Total
Tax
USD TOTAL
LINE TOTAL
2,512.50
$2,512.50
$2,512.50
PLEASE MAKE CHECKS PAYABLE TO GOVERNMENT & ERP IMPLEMENTATION SERVICES L.L.C.
Page 264 of 2350
Agenda Item #5.
GOVERNMENT & ERP IMPLEMENTATION SERVICES, LLC
VILLAGE OF TEQUESTA
Finance Review
Feb-23
Date
In Out
Hours worked Total Weekly
Wednesday
2/1/2023
HOLIDAY
0
Thursday
2/2/2023
0
Friday
2/3/2023
Meeting & discussion of issues
2.5
2.5
Monday
2/6/2023
0
Tuesday
2/7/2023
0
Wednesday
2/8/2023
0
Thursday
2/9/2023
0
Friday
2/10/2023
Documentation and research
5
0 5
Monday
2/13/2023
Telephone calls/email - League of Cities
1 0.75
Tuesday
2/14/2023
Drafting response and research
2.5
Wednesday
2/15/2023
0
Thursday
2/16/2023
0
Friday
2/17/2023
Drafting response and research
4 7.25
Tuesday
2/21/2023
Telephone call
0.5
Friday
2/24/2023
Finalization of report
1.5 2
16.75
Page 265 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 266 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 267 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Hart Fueling Services LLC Credit Card Authorization
Date: April 24, 2023
561-768-0700
www.tequesta.org
The Village is sourcing fuel from Hart Fueling Services LLC for the Village's Bulk Fuel Storage
Ta n ks .
Hart Fueling requires a signature on their "Authorization to Charge Credit Card" form.
Expenditures for fuel are Budgeted in each Departments Gas & Oil Accounts 552.301.
Doug Chambers
Director
Department of Public Works
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 268 of 2350
Agenda Item #5.
HART FUELING SERVICE LLC
P.O. Box 9
Newtown Square, PA 19073
610-595-4152 office
HART FUELING SERVICES
AUTHORIZATION TO CHARGE CREDIT CARD
By signing below, I/We authorize HART Fueling LLC. to charge my/our
Visa/MasterCard/AMEX/Discover Card for purchases from HART Fueling Service
LLC. All cards will be charged automatically after each delivery if credit terms are
not established.
Credit Card Holder's Name:
Public Works Village of Tequesta
Billing Address:
345 Tequesta Drive
City, State, Zip
Teel uesta,FL 33469
Card Holder Phone Number:
561-768-0482
Credit Card #:
4715 2900 0770 0227
Expiration Date:
11/23
C I D#:
Email invoices to:
jmccorkle@tequesta.org/scanning@tequesta.org
Company Name:
Village of Tequesta
Keep Credit Card on File:
Yes x No
Signature:
Jeremy Allen Digitally signed by Jeremy Allen
Date. 202 3.04.19 14; 13:09 -04'00'
Printed Name:
Jeremy Allen, Village Manager
Date:
Please note: All information provided will be verified for accuracy. If the name on the account
and the address do not match — an alternate payment method will be required. All the above
information will be kept secure and will not be used again without an additional signed form
unless authorization has been granted to keep the credit card information on file,
**There will be a 3.5% se rvice charge f o r credit card transactions * *
**An estimated amount of the first delivery will be pre-authorized/charged to
the card listed above prior to the first delivery* *
**A copy of the card holders driver's license is required"
Page 269 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 270 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 271 of 2350
Agenda Item #5.
V'111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 �. www.tequesta.org
TO: Council Members
Jeremy Allen, Village Manger
FROM: Greg Corbitt, Parks & Recreation Director
DATE: May 11, 2023
SUBJECT: Hoover Architectural Products Tension Shade Proposal
Please find attached proposal from Hoover Architectural Products for the reinstallation of two
(2) tensioned shade sails at a rate of $225.00 for the first hour (travel included) and $185.00 for
each hour thereafter. Two men and a truck are included in the price. 50% of the payment is due
prior to project commencement and the remaining balance is due upon completion.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 272 of 2350
' Hoover Canvas Products Co., IBA Serving all of South Florida
P #5.Ion
&j§njffrf
H O O V E R Since 1949
International Awards
ARCHITECTURAL
PRODUCTS
Ft. Lauderdale Office Palm Beach Location
844 NW 9t" Avenue ------------------- ��ad 5107 N. Australian Avenue
Ft Lauderdale, FL 33311 - - - - - - - West Palm Beach, FL 33407
954-764-1711 Proposal 561-844-4444
www.HooverAP.com
INVOICE TO
PROJECT NAME
Village of Tequesta
Constitution Park Shade Covers
STREET
STREET
345 Tequesta Drive
399 Seabrook Rd.
CITY, STATE, ZIP CODE
CITY, STATE, ZIP CODE
Tequesta, FL 33469
Tequesta, FL 33469
PHONE
CONTACT
EMAIL
CELL
561-301-8980
Kenneth Kandefer
kkandefer@tequesta.org
PATTERN NBR.
VALANCE
SCALLOP
BRAID
TRIM
PAINT FRAME
Mesh
nla
nla
nla
n/a
nla
TIME & MATERIALS PROPOSAL
Re -install two (2) tensioned shade sails which were removed and stored by customer.
Work to be performed on a Time and Materials basis.
Rates for two men and a truck are as follows: $225.00 for the first hour (travel included) and $185.00 for every hour
thereafter.
Hoover Architectural Products cannot be held responsible for condition of stored fabric sails.
Proposal assumes all original hardware is supplied to installers by the pillage.
Over time, awnings experience a great deal of environmental hardship from day-to-day exposure to the elements. This exposure may cause the
awning cover to fade and lose color, become brittle and hard or even lose material surface from what is known as "plasticizer migration".
Given these conditions, we know that removing a cover that has aged may result in any combination of the following conditions: "pinholes", cracks,
small tears, wrinkles and/or "crazing". In addition, once older awning covers are removed from the frame, they tend to readily attract dirt, smudges
and marks. Therefore, if your awning cover has outlived its life expectancy and we remove it from the frame for storage, cleaning and/or
maintenance, we cannot guarantee or provide remedy against the above possible conditions.
A Proposal in excess of $5,000.00 will not be binding on Hoover until signed by an executive officer. PRICE T & M
PERMIT
HIS IS A LUMP SUM CONTRACT UNLESS OTHERWISE STATED.
We ,Propose hereby to furnish material and labor as described above. ENGINEER
Proposal in excess of $5,000 will not be binding on Hoover until signed by an executive officer.
Sales Person: Timothy Whipps Date: 04/07/2023 TOTAL
IEmail: timCdhoovercanvasxom Date: DEPOSIT
Hoover AP Exec: BAL DUE
Payment Terms: 50% Down, Balance upon completion
CUSTOMER
CANVAS AND VINYL AWNINGS WILL WRINKLE.
Jeremy Allen
Acceptance of Proposal- The above prices, specifications
PRINT NAME
nd conditions on the reverse side hereof are satisfactory and
re hereby accepted. You are authorized to do the work as
SIGNATURE DATE 4-10-23
specified. Payment will be made as outlined above.
I OWN THE PROPERTY YES NO X 71
BC1258905 C.C. #77-76-AE U-15047 C.C. #1630
• The "TERMS AND CONDITIONS OF THIS SALE" accompany, and are part of, this proposal •
PLEASE RETURNSIGN.rED ORIGINAL UPGNACCEPTANCE
TERMS AND CONDITIONS OF THIS SALE
1. Hoover Canvas Products Co., (hereinafter "Hoover" or "we") hereby warrants all materials to be as specified and that all work shall be performed in a workmanlike manner,
according to accepted standard practices. THIS EXPRESS WARRANTY EXCLUDES ALL OTHER AGREEMENTS, REPRESENTATIONS AND WARRANTIES,
Page 273 of 2350
Agenda Item #5.
EXPRESSED OR IMPLIED. HOOVER SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE.
2. "Customer" or "you" understands that all vinyl coated and fabric materials will expand and contract when exposed to changing temperatures and weather conditions. These
materials may be used to construct awnings, trim, and binding and Hoover cannot warranty these materials against wrinkling and shrinkage. Any necessary sewing or
stitching of material will be done with white thread.
3. Acrylic material is not waterproof. It has a tendency to leak when wet. (Sunbrella, etc.) Customer shall have a pro rated warranty on fabric, whether manufactured from
vinyl -coated fabric or other fabric types, provided the awning has been maintained and cleaned regularly. The Customer's failure to maintain and clean the awning regularly
could result in the fabric not meeting its intended life expectancy and voiding this warranty. Hoover recommends cleaning every three months.
4. Lateral arm awnings ("Retractable Awnings") are designed for sun protection only, not for rain protection. Hoover cannot warrant Retractable Awnings against collapse or
damage resulting from rain, severe weather, or winds in excess of 30 m.p.h. During such time, the Customer is advised to keep these awnings retracted. Hoover recommends
that Customer use only acrylic fabric with Retractable Awnings, use of any other fabric voids Hoover's warranty. Motion/wind sensors do not, in anyway, guarantee against
damage from winds in excess of 30MPH.
5. Hoover shall not be responsible for loss or damage to Customer's business or property or injury or death to persons. For any risk, liability or responsibility assumed by the
Customer and/or Owner under this Contract, or disclaimed by Hoover under this Contract (collectively, the "Assumed Risks"), the parties acknowledge and agree that: a]
some of the Assumed Risks may be covered under insurance held by the Customer or the property owner; b] Hoover shall have no liability (in contract or in tort) to the
Customer, property owner and/or third parties for any of the Assumed Risks, regardless of whether Hoover takes any action to avoid, limit or remedy any of the Assumed
Risks; and c] such action or inaction on the part of Hoover shall not constitute a breach of this Contract or of any duty of care owed to the Customer, a property owner or third
parties. Notwithstanding any other contrary provision in the Contract, Customer agrees to indemnify, hold harmless and defend Hoover from and against any and all claims,
obligations, demands, damages, causes of action, liabilities, losses, and expenses, including reasonable attorneys' and expert fees, whether now known or hereafter known,
foreseen or unforeseen, attributable in whole or in part to the Assumed Risks (the Indemnity").Thls Indemnity shall be capped at $1 million dollars (US) and is given to Hoover
in consideration for the warranty offered by Hoover hereunder (if applicable) and/or for the job pricing, which would be higher absent the Indemnity.
6. The parties agree that Customer's sole and exclusive remedy against Hoover shall be for the repair or replacement of any awning materials, which are defective when
delivered. In no event shall Hoover be liable for direct, indirect., special, incidental or consequential damages (including loss of profits) whether based on contract, tort or any
other legal theory. Any defects or discrepancies in the awning materials as delivered or installed must be reported to Hoover within twenty (20) days after the Customer
receives the awning materials or it will be conclusively presumed that the awning materials were as ordered and were received in good condition. Notice to Hoover of any
defects, discrepancies or objections must be delivered in writing via certified or registered Mail to the address shown on the face of this agreement.
7. It is hereby expressly provided that although the said materials have been hereinbefore described, the materials delivered by Hoover hereunder shall be doomed to
correspond with their description, when they correspond with the sample which has been produced to, examined and selected by the Customer. Since aesthetics is an
important factor in our industry and since Hoover's services are essentially to transform canvas and metal into pleasing designs, it is sometimes necessary to alter Customer's
layout and/or specifications to make them conform to available materials, acceptable tolerances and engineering or regulatory constraints- Hoover reserves the right to make
such changes. Hoover also reserves the right to cancel this contract if engineering changes required by a governmental entity or permitting authority increase Hoover's
materials and/or labor costs by more than 5%. Hoover is not obligated to advance any permitting or engineering fees on Customer's behalf.
8- Hoover will not be responsible for the usefulness of any frame not built or installed by us, unless we are authorized by the customer to rebuild same to Hoover's
specifications. Hoover does not warrant against water leaks where awning meets wall when existing frames are recovered, unless such leaks are listed and addressed on
contract- All awning materials used by Hoover have been treated with a mildew inhibitor. Mildew is micro -organic bacteria, which can grow on any material, metal, glass or
plastics, BUT WE OFFER NO GUARANTEE WHATSOEVER THAT MILDEW WILL NOT OCCUR.
9. It is hereby expressly acknowledged, understood and agreed that this is a contract for a special order of custom fabricated goods and materials and the Customer cannot
alter, revoke or cancel the same without the specific written consent of Hoover-
10. The estimated delivery date of this order is subject to contingencies beyond the control of Hoover, including, but not limited to fires, strikes, lockout, inability to secure
material, labor or transportation, inclement weather, accidents, Ants of God and unavailability of the Customer. In the event of the occurrence of such contingency, the
estimated delivery date shall be extended by equal duration to the extent of the duration of such contingency-
11. Customer agrees to pay Hoover the full balance of the purchase price immediately upon completion and delivery of the material and work to the Customer and time of
such payment shall be of the essence. No back charges will be accepted. Hoover shall retain title to all goods pending receipt of the entire purchase price.
12. The Customer covenants and agrees that upon his default by the failure to pay any part of or the entire purchase price when due, or otherwise, Hoover shall, at its option,
have the right to:
A. Without judicial action, take possession of all said property and all payment made by the Customer up to the time of said default shall be applied as rent
and depreciation on said property for and during the time the property is in the Customer's possession. Permission is granted to re-enter the property to
remove said property; Hoover is granted permission to re-enter the Customer's land or structure to remove said property; and/or,
B. Bring legal action to collect all monies due Hoover under the terms of this agreement, and/or,
C. Enforce and foreclose a lien against the said property without further notice to the Customer; and}or,
D. Void any warranties and pursue any other remedy available to said company in law or in equity.
13- The Customer covenants and agrees to pay reasonable attorney's fees and costs to Hoover in the event Hoover incurs such fees and costs in enforcing its rights under
the terms of this contract, including attorney's fees incurred in obtaining and enforcing a judgment and/or pursuing on defending an appeal. Any legal action brought by either
party shall be governed by Florida law and, shall, at Hoover's election, be brought in Broward County, Florida, or a different county If necessary to enforce Hoover's lien rights
or other remedies-
14. This proposal by Hoover shall expire thirty (30) days after date of issue, but is subject to withdrawal during such time if notice to that effect is given before written
acceptance by the Customer. The only terms of the agreement between the Customer and Hoover are those set forth in this document, and these
terms may be changed or modified only by a writing signed by both parties,
15. After acceptance of this proposal, any delay by the purchaser may result in a change of price corresponding to any change in the cost of labor or raw materials.
16- A charge of 1-1/2% per month or fraction thereof (18% per annum) shall be added to all delinquent accounts-
17. Occasionally after installation, "pinholes" can be found in the awning cover. This is not a result of fabric quality, and does not affect the long-term performance of your
awning cover. Should this occur, we will address the pinholes to keep water from coming through your awning cover.
Once we have addressed this issue, we guarantee, that your awning cover will not fail as a direct result of the original pinholes, for a period of five (5) years from the date of
installation.
I S. Over time, awnings experience a great deal of environmental hardship from day-to-day exposure to the elements. This exposure may cause the awning cover to fade and
lose color, become brittle and hard or even lose material surface from what is known as "plasticizer migration". Given these conditions, we know that removing a cover may
result in any combination of the following conditions: "pinholes", cracks, small tears, wrinkles and/or crazing". In addition, once awning covers are removed from the frame
and reinstalled, they tend to readily attract dirt, smudges and marks. Therefore, if we remove awning cover from the frame for storage, cleaning and/or maintenance, we
cannot guarantee or provide remedy against the above possible conditions. Any awning taken down, regardless of age, will got extremely dirty and Hoover Canvas Products
cannot be held responsible for this occurrence. We recommend that awnings be thoroughly cleaned prior to any work being done, requiring awnings to be taken down.
19. Concerning warranties for jabs outside of Dade, Broward, Palm Beach and Martin counties. Hoover will not be responsible for any expenses incurred by Hoover to bring
Hoover's labor, to and from the job site, or to bring the awning(s), to and from Hoover, including (without limitation): airfare, room and board, taxi's, rental cars, taxes, duty,
labor cost to and from the job site, etc.
21. Customer acknowledges receipt from Hoover of exhibit "A" called ;'Statutory Disclosures".
Customer's signature:
Date
Page 274 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 275 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 276 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
Date:
To:
Through:
From:
Re:
April 27, 2023
of T
Jeremy Allen, Village Manager
Marjorie G Craig, PE, Director, Utilities Department de
David Tinoco, Distribution & Stormwater Superintendent
561-768-0700
www.tequesta.org
Consider Approval of Agreement with Q Directional Drilling, Inc., to Provide Boring
Services at a Cost of $3,500 to Install a Water Service Line at 3450 Harbor Rd N
The Village of Tequesta Utilities Department (UD) recommends approval of an agreement with
K3 Directional Drilling, Inc., for $3,500 to provide horizontal directional drilling (HDD) services
that will include all labor and required equipment to install a 2-inch PVC sleeve under the road
in front of 3450 Harbor Road N in Tequesta. The resident is currently connected to a private
well for their water supply, however the resident has requested to connect to the village's
water system and has paid all the required fees as established in the rate resolution.
UD staff will perform all other related work for the water service installation such as tapping
the water main, running a new service line from the water main to the meter, installation of the
water meter, and any related valves.
The funds will be taken from the Water Fund Distribution Division account number 401-243-
546.342 — Water System Maintenance.
Please see the budget summary table below:
Water System
Maintenance
FY23
Budget
Activity/
Encumbered
This Request
Remaining
811 Locate Fees
$1,500
$795.36
N/A
$704.64
Operating Supplies —
Directional Drilling
Services
$60,000
$24,834.61
$3,500
$21,334.61
Rentals
$3,000
$0
N/A
$3,000
TOTAL BUDGET
$64,500
$25,629.97
$3,500
$25,039.25
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 277 of 2350
Agenda Item #5.
�, K3 DIRECTIONAL
DRILLING INC.
K3DC- DRILLING PROPOSAL / CONTRACT
Fhi-; bid prQpc-sm' �s 5 triccon I I % +fy -fjidmtia� arid meant 50�elyfOr n ur pr=peCtW t4r?t and not to be- shared Wtho Lx t K3 "s pribf whiten apprmecrf.
April 17, 2023
Village of Tequesta
3451equesta Dr
Jupiter., FL. 33469
Attn: David Tinoco
Re: 3450 Harbor Rd N, Tequzsta
K3 Dire ction ;1I DrIllilin& Inc. � hereinafter 'K3") proposes to provide Hurizants l 011rectiornal Driffing (H DD) servIces that Include
all labor and relevant equipment and tooling for the prices indIcated,
THE FOLLOWING ARE INCLUDED IN THC ESTIMATE-.
Description Wks U/M Unit Price Ede nsion
2 11 VVater SeNce Casing V. Wre 1.00 LS $20000.00 $2 ODOM
Nx3 Li I i zaton 1.00 L5 qr5oaoo .$11500.00
TOTAL $3esooroo
No pressure testing.
Al I MOT by others.
Material included.
No reta In age W1 I I be h e Id fro rn K3 by t h e own or c r ge rye rall cont racto r,
Bonding available at 2.5% of total Invoked contract amount.
Cc rit ra cto r I n itia Is
Page 1 of 3 Subcontractor Initials
Page 278 of 2350
Agenda Item #5.
K3 DIRECTIONAL
WZJ LLIN G INC_ .000holp—
ADDITIONA1 COSTS:
A. Additional mobillizat'ton and damn billization to the site for any reason witl be based on size of the HOD spread p-er
move each way (see below).
B_ Th 15 prop osa I do es not i nclu d e a ray sta rid -by ti rn a d, u e to de I a y or suspen sic n of c p erat ion s for any rea sc n n of
c rea t ed �y I its su b5 or its s u p p I i e r5 i nciv d ing, but not 11 m ited to, we i Li nE on Own e r or Ge n era I Contractor to
cc M plete ;a ray portia n of t heii r Wo rR 0 r ch a n gui i n the site cc n d it'la n s. our sta n d by rate f or o u r H D D 5 pread I'S
dependent on HDD spread (see below)- If K3 loses the hol�, �nd K3 must re -drill, it shall be treated as a new bore
h olle a n d K3 wil I h e paid I h e co n tract p rice f o r the a dd itfo n a I work.
Standby/ Remobillization Rates:
[-/I 10K Lb. HDD spread @ $350 per hr. up to five hours, or $2,900 per Shift. Demob/Remub @ $1,800
20K Lb. HDDspre ad @ $450 per hr. up tD five hours, or $3,600 per 5hift. Demo blRemob @ $2J500
40K Lb, H D D 5pre ail @ $775 per hr. up to f1ve hours,, or 56.,200 per 5hift. Dcmob/Remob @ $5.,000
10QK Lb. H D D spread @ $1,315 per hr. up to rive hours, or $10..KO per shift- Demob/Re mob @ $7,500
200k Lb. HDD spread @ S1,72-1-3 per hr. up to five hours, or $13,800 per shift. Dernoh/Remolb @ $10,000
GENERAL CONDMONS & PRICING ASSUMPTIONS:
A. Pr1rc5 include drill and pull KDD iri5itallation of the produLct pipe,
B. Post bore profiles.
C_ K3 will be re5ponsible for hauling off exce5� hcntonite to contractorsupplied dump 5ite. GC is respon.51ble for any
dump fees at tbesupplied dump slitEL_ The dump -site mu-st be located with 10mile5 of job -site, if dump -site is rn.orii�
than 10 m I I e s, then add Itfo na I cha rges a pp ly.
D. GC will he responsible for acquiring all drilling water for H:DD operatlonsat the project. X3 will transport water if not
aval la b le a t site.
E. Our price assumes that site conditions are conducive to horizontal directional
drillira g and that no, abstacles such as caverns, fissures, or any unknown objects such as but not limited to conccete
slabs I ., rebar, steel p I I I ngs a n d ti'm b ero w! I I I:ie e ncou n to red un dergrou n d., o r any 5ituatic n resu It! ng In the loss of
rati rns or lo,5.s of df i I I i nE f1l u id-5 (sJ u rry), or a nyt h i ng res u ItIng in t h e redesign of the H DD C;r_05S1ng. If SUch, pan ditions
exist,, K3 reserves th e rig ht to ce as e ope r s tic n s and/or renegoti ate -a t � in e q dita bl e adjtistm en it with t h e
Own-er or General Contractor. If urya hleto negotiate, our standby rate plus mahill zation -charges will he enforced
until such time that operations can resume.
F. All effoas %YIII lae made to prevent inadvertent returns (113). If -an IR Dcrur.5,. K3 will a-ss'15t with clean-upservices,
proVilded the I occurs in an area accessible by semi -truck. If III area is inaccessible, clean-up will be hTilled on a time
and matcrial laws.
G P ri C1 ng is h as ed on 10 h Gu r sh ifts u p to 6 days pe r vveLek i-3n d d o e s n of i n C-1 H de cost s for I ri 5 piections-
Con-Uactor Initia Is
Page 2 of 3 L JC_ Subcontractor Initkils
Page 279 of 2350
Agenda Item #5.
K3 DIRECTIONAL
+ DRILLING INC. 440—
EXCL US ION 5 FRO M HDD 5 CO PE (to be provided by others at n o cost to K3 Di re et [on a I Dr] 11 In& I n c.);
A GC wi Re n 5u re a m p I e- a cress to the p rojec t right-ofway 8 rid H D 0 drii I I pa d. GC i s respo n s i ble to p ro test s i d evva I k,
curb, and roadway to �Ilowe K3 t0ai:i:e_55 drill pad, work area and receiving oi-11. Any darn -ages by K3 aices sing these
area3 shall be repalred by GCat no cost to K3.
113, G C Is re s ponsi kyle for t h e I ocatio n of u-ti 1i ti es o r �tructures not Jocated by th m Io ca I one call u 11:1 111ty I orating s e wire.
C. Clucpte do -es not indiude hazardous waste or non -hazardous contaminated soils boring. if these condItIons; are
d1scovered, clezin-up will be billed an a time and material bases. if operations are stopped Me -standby motes will
ap ply.
D. M restoration of K3 work areas is to b� cornplet--.d by the Owner or GC at no cost 1%10 K3.
E, Permits., 1icerb5Q-5 and writtan permission from governi-n-ental authorities and private landowners to perform work,
R A! I M OT/5 of e-ty s i g n age a s n ere ssa ry o n wa to r1l a n d a s per the D-0-T. a nd f I-aig m e n, 1 f req uIrEA
G. GC to provi de a ny not e m iti g a t in n req u [rem i nts.
H. K3 will not he held re-5pon-sib 1 E7- for cci_5t.5 i n � u rrc d I o the G C u r a wn-e r for re-cl ri I I operation i n clud -P ng, but not I i rnite d
to Liq u Idated Da ma ge5.
Terms:
A. P rop Gsa I d oes no, i n clud e a ny, use t ax, s a I es to x, o r-c up ationa I t� x, o r any other to xe 5.
8. This qualation is subject to mutually agreeable contrarCt terms and conditions and will not be acknowledged without
th Is priaposall added as an attachment.
C� Should K3 or Its subcontractors cause any damages to anything while fn th performar I � 1 ce Qf i-.s ro ntra �t wo rk, th e
ccintractor or the owner shall notify K3 (Lewis Krantz) in wrltfng within 5 -caleridar days that said darya Ees havi2a
occ u rred. Shou Id K3 not be n Of i ed I n 5 co I e nda r diays of sa lid d a rages o-cc u rrerice, the con tra c to r o r t h e owner shall
as,3urne all liability and costs of r-epairs- K3,shall then be given 48 hours to proceed with core of said damages after
being not fied in writing.
D. Bore Logs provided wpon p�yrnent to K3,
E. Quote is goad for, 30 d ays- a n d is co n t i rage n t upon rig ava 11 a bill its,
F. No retaiinage will be held f rom K3 by the owner or gene rall -contractoir-
G Net 30 days- Bills not paid 'In 30 day5 can he subject to 1.5 % per month (180/c pEr year) service charge.
CC YflIage of Teques La., F1_, Ut_Elide-s D epartni ent
sigra!d BY:
Pri etNam.e,.,L
Jeremy A-Uen
Jeremy
Title: Village Maria izer
te. .1 04/2612023
Da
Witness., J
Printed Name;
61-7744 77AF4J- 01 "e-rZe
Contractor I nitials
93 Directional Drilling, Inc.
By.
P_Eii1TW4 Name-, 10,4,_2 1 Y- e%pa FL_
Title" U-YJ P A-,
Diate:
- y
Witness:
PrInted Name:
Page 3 of 3 - i�j�._.Su,bcontractar Initials
Page 280 of 2350
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 281 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 282 of 2350
Agenda Item #5.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Sunbelt Rentals, Inc. Rental Agreement
Date: April 24, 2023
561-768-0700
www.tequesta.org
The Following agenda item is standard rental agreement with Sunbelt Rentals, Inc to rent a lift.
A lift was needed to install electrical conduit and power cords in the Fire Department Bays for
the new Fire Trucks.
Funding for this rental is budgeted and available in account 001-210-563.600.
Doug Chambers
Director
Department of Public Works
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 283 of 2350
Page I of 2
dSI M LTV
R
�4ENTALS
PC#:0536
2633 S US HIGHWAY 1
FORT PIERCE, FL 34982 5998
TELEPHONE: 772-409-1760,
Job Site:
VILLAGE OF TEQUESTA
357 TEQUESTA DR
TEQUESTA, FL 33469 3088
C#: 561-768-0700 J#: 561-945-1389
Customer: 547811
VILLAGE OF TEQUESTA
345 TEQUESTA DR.
TEQUESTA, FL 33469
SUNBELT RENTALS, INC.
Salesman: 178402 RUTLEDGE, LEXIE (178
Typed By: MSPORDER
RENTAL OUT
Contract #..
138469538
Contract dt.
4/19/23
Date out....
4/20/23 10:00 AM
Est return..
4/22/23 10:00 AM
Job Loc.....
357 TEQUESTA DRIVE, TEQUESTA
Job No ......
PUBLIC SAFETY FACILI
P.O. # ...... N/R
Ordered By..
CHAMBERS, DOUG
NET 30
r-or qperations in r Driaa; rima iacie evicence onnient to utra-ua; miiure to cturn ientai property or quipment up(n expiranon oTrentai per up ana
failure b pty all anounts due (iialuding costs for den age to the pperty or Equiprmnt) we evAnce of abmdonment or refusal t) redeliver the prqperty,
punishable in acordance with Wtion 8,12.155, Bo ride tlutes.
QTY
EQUIPMENT 4 min Day Week 4 Week
Amo-.,.nt
1.00
30' ART ELEC MANLIFT NARROW RO 545.00 545.00 1210.00 2605.00
1090.00
AEA3889 Make: JLG Model: E300AJP Ser #: 0300237765
MANLIFT ART 30F,JLG,E300AJP
ER OUT: 568.000
EQP MSG
Familiarization of the equipment stated on this contract has been
offered to the customer.
All required manuals are provided with the equipment stated
on this contract.
OSHA 1926.453 & ANSI Regulation A92 requires All Boom Lift occu-
pants to wear Personal Fall Protection connected to the designated
platform anchorage points. Personal Fall Protection equipment is
available for perase from Sunbelt Rentals.
If the users of this equipment have any questions contact
Sunbelt Rentals.
Rental Sub -total:
1090.00
SALES
ITEMS:
Q-.y
Item number Unit Price
1
DLPKSRCHG EA 77.900
7�.90
TRANSPORTATION SURCHARGE
1
ENVIRONMENTAL EA 16.350
IF THE EQUIPMENT DOES NOT WORK MULTIPLE SHIFTS OR CUSTOMER IS RESPONSIBLE
FOR
PROPERLY,
NOTIFY THE OFFICE AT ONCE OVERTIME RATES MAY AMY REFUELING, DAMAGES
AND REPAIRS
Continued on the next page...
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ft 'Oft A A- ft oft
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Pag e 2 of 2
I I M LTO
RE
NTALS
PC#:0536
2633 S US HIGHWAY 1
FORT PIERCE, FL 34982 5998
TELEPHONE: 772-409-1760
Job Site:
VILLAGE OF TEQUESTA
357 TEQUESTA DR
TEQUESTA, FL 33469 3088
C#: 561-768-0700 J#: 561-945-1389
Customer: 547811
VILLAGE OF TEQUESTA
345 TEQUESTA DR.
TEQUESTA, FL 33469
SUNBELT RENTALS, INC.
Salesman: 178402 RUTLEDGE, LEXIE (1178
Typed By: MSPORDER
RENTAL OUT
Contract #..
138469538
Contract dt.
4/19/23
Date out....
4/20/23 10:00 AM
Est return..
4/22/23 10:00 AM
Job Loc .....
357 TEQUESTA DRIVE, TEQUESTA
Job No......
PUBLIC SAFETY FACILI
P.O. # ...... N/R
Ordered By..
CHAMBERS, DOUG
NET 30
For operations in Fbrida: Pdma facie evince ofintent to dEraud: Failure to efurn rental property or quipment upm expiry ion ofrental period and
failure t) pay all mounts due (iialuding costs for danage to the loperty or Equipn-ent) are evi&nce of abandonment cr refusal b redeliver the property -
punishable in ac4Drdance with Suction 812.155, Horida StAutes.
QTY EQUIPMENT # Min Day Week 4 Week Amount
SALES ITEMS:
Qty Item number Unit Price
ENVIRONMENTAL/HAZMAT FEE 2133XXX0000
RENTAL PROTECTION PLAN 163.50
DELIVERY CHARGE
PICKUP CHARGE
POC DOUG CHAMBERS (561) 945-1389
178402
All amounts are in USD
Lexie
Sub -total:
Total:
190.00
190.00
1727.75
1727.75
Customer has received, read, understands and agrees to the estimated charges and all the terms and conditions herein, including Release and
Indemnification in Section 8 and Environmental Fee in Section 16, Rental Protection Plan in Section 10; and Transportation Surcharge in Section 11.
The terms and conditions are viewable below, from a Store or at sunbeltrentals-com/about/terms-and-conditions
CUSTOMER SIGNATURE
*_ -A- www.sunbeltrentals.com "
Page 285 of 2350
PDFWSE (Rev 02/28/22)
Agenda Item #5.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 286 of 2350
Agenda Item #5.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
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