HomeMy WebLinkAboutDocumentation_Regular_Tab 12_5/11/2023Agenda Item #12.
Regular Council
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STAFF MEMO
Meeting: Regular Council -May 11 2023
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
wol"o
Utilities Department Update
Attached please find the monthly Utilities Department report.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
PROJECT NAME: Standing
Utilities Department Report
Proposed:
N/A
PROJECTED TOTAL: N/A
None.
BUDGET: N/A ENCUMBERED: N/A
Projected Remaining:
N/A
23.0130.APR for MAY VC Mtg Utilities Update MGC
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Agenda Item #12.
Village
345 Tequesta Drive
Tequesta, FL 33469
z1f Tequesta
n:
To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department 0
Date: April 31, 2023
Re: Utilities Department Monthly Report
The Utilities Department monthly report for March is found below:
561-768-0700
www.tequesta.org
Stormwater
• El Portal — this project is on the agenda for consideration of approval to move forward for
stormwater and sidewalk improvements "Roadway and Stormwater Capital Improvements in the
Country Club Community for a Total Project Cost of $957,778.73"
• 2022 National Pollutant Discharge Elimination System (NPDES)
o Cycle 4 Year 6 MS4 "Annual Report" for the Village was submitted
o We received notice on April 30, 3023, from the Florida Department of Environmental Protection
that it is considered administratively complete
o These annual reports represent a significant effort by the office manager, as well as the
stormwater staff and the director, but especially the office manager
• FDEPVulnerability Assessment Grant/ Project
o The consultant is currently working on the "Exposure Analysis" task which has three
components:
• Coastal analysis
• Inland analysis
• Combination of coastal and inland analysis
o The coastal analysis is nearly complete including mapping of draft results for the required
scenarios and a web page will be soon available for the Village staff to view the results, once
the inundation polygons have been through internal review
o For the inland analysis, they will be setting up and exercising a TUFLOW model
o The data needed to develop the TUFLOW model has been compiled and the next steps are to
build, run, and verify the model (after completion of the coastal analysis)
o Once the TUFLOW model is complete, the results of the coastal and inland analyses will be
combined
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 442 of 2350
AgendaA%U#rNbbM (Cont d) RE. Utilities Department Monthly Report Page 2 of 2
To: The Honorable Mayor and Village Council
Thru: Jeremy Allen, Village Manager; From: Marjorie Craig, PE, Director, Utilities Department
Date: April 31, 2023
Water
• FDEP State Revolving Loan (SRF) Fund loan —1St Tranche
o ITB No. UTIL-11-08-22/MC - Water Main (WM) Replacement Project No. 01 (Tequesta Drive) &
WM Project No. 04 (Country Club Dr. South) — lowest responsible bidder is B&B Construction at
$3,560,590
o B & B agreed to a reduced scope of WM Project #4 for a cost not to exceed $2,070,965
o The revised agreement is on this agenda for consideration of approval
• Water Utility Financial Feasibility Update — rate recommendations are on the agenda for
consideration of approval as requested by the Village Council after the presentation at the February
271 2023, Council workshop. The recommendations on the agenda and as presented at the
workshop, are based on the capital needs of the Village's water utility system and the financial
forecast conducted by Raftelis, the Village's long time financial consultant. Summary of the financial
forecast team's efforts:
o Raftelis extended the financial model to 20 years at the request of the utilities director
o Capital cost estimates were updated by the Village's consultant experts and entered into the 20
year financial model
o Inflation, equipment prices driven up by resources and supply chain issues especially when
compared to original estimates have made the current phasing of CIP projects unsupportable by
existing water utility rates
o Although the WM project was 60% higher when bid, CIP project costs were increased by 30%,
typical increases experienced across the state, and project prioritizations were re-evaluated by
Village staff and consultants based on risk of failure, safety, regulatory requirements, criticality
of operations, and projects/ phasing were re -tooled
• Water Treatment Plant Projects - projects are in ongoing stages for the water treatment plant
o Lab and staff evaluated/ audited for NELAC recertification to perform bacteriological samples
o SCADA modifications for critical ongoing communication issues are on the consent agenda and
are being scheduled for implementation
o Water tank inspections — routine diving inspections conducted by divers - complete
o Water tank repair contract — will be under consideration for approval by Council
o Preparing water tank painting contract — procurement
o Modified scope developed for addressing hydraulic issues at the plant including pump number
7— work authorization (amendment #2 to the original water treatment plant improvements
work authorization) for the design is on the agenda for consideration of approval
o Membrane replacement design — Dover Engineering — in design for train #2 (there are three
trains of membranes)
Other
• Budget
o FY24 budget preparations are underway
• Summer Intern — the utilities department is interviewing candidates for the summer intern position
Village of Tequesta
Page 4 of 2350
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