HomeMy WebLinkAboutDocumentation_Regular_Tab 28_5/11/2023Agenda Item #28.
Regular Council
a
STAFF MEMO
Meeting: Regular Council -May 11 2023
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Consider Approval of Agreement with Public Utility Management and Planning Services, Inc. to Provide
Water Service Line Materials Determination Data Collection Services and Mapping at a Cost of $34,950
4RY:
The Village of Tequesta Utilities Department (UD) recommends approval of an agreement with Public
Utility Management &Planning Services, Inc., (PUMPS), for $34,950 to provide data collection services
for water line materials determination and mapping. PUMPS will coordinate with the Village's GIS
consultants Florida Technical Consultants (FTC) and UD staff.
The Environmental Protection Agency (EPA) published Lead and Copper Rule Revisions (LCRR) on
December 16, 2021. The LCRR revised the 1991 Lead and Copper Rule, a part of the National Primary
Drinking Water Regulations. The LCRR requires water purveyors to inventory all water service lines
(village and customer side) within their service area by October 16, 2024. The information collected
must also be made available to the public.
PUMPS will develop and maintain a geographic information system (GIS) based model to house the
field data to comply with the requirements of the revised Lead and Copper Rule. UD staff will perform
all field verification of the service line pipe material and will collaborate with PUMPS.
This agreement was procured through the Consultant's Competitive Negotiations Act (CCNA),
FS287.055 and the contract threshold under FS287.017. The funds will be taken from Capital Outlay,
account number 401-411-633.632 - Architecture & Engineering.
Please see the attached budget summary table for more details.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
PROJECT NAME: PUMPS
Proposed:
$34,950
BUDGET: $507,000
ENCUMBERED: $130,000
Projected Remaining:
$342)050
2023.05.PUMPS Budget Table.Architect Engineering 401-411-633.632-LCRR
Page 1806 of 2350
Agenda Item #28.
2023.05.PUMPS Service Line Materials Determination and Mapping (2)
Page 1807 of 2350
Agenda Item #28.
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Page 1808 of 2350
Agenda Item #28.
P.O. Box 221890 Hollywood, FL 33022-1890
SCOPE OF SERVICES
Services Line Materials Determination and Mapping
This is a Work Order, dated 20 , issued by the Village of
Tequesta (the "City") to Public Utility Management and Planning, Inc. (the "Consultant")
for requested utility services.
This proposal is made for development of a GIS based model to identify materials for
services lines in the Village of Tequesta. There are an estimated 5000 service lines. The purpose
of this scope will be to develop and maintain a GIS database and management platform,
accessible to Team (Stakeholders, Village, Consultants and Contractors), sufficient to satisfy
EPA lead / copper requirements.
Task 1: Provide Priority Areas for Field Verification
• Coordinate with Project Manager to determine list of facilities to research
• Coordinate with Village, County and Agencies
• Assist data collection for critical facilities appropriate to Lead Copper
• Provide data to project Manager
• Add data to GIS Platform
Task 2: Data Analysis and Platform Development
• Create boundaries for common utility development areas
o Sections / major roadways
o Neighborhoods / plats
o As -Built boundaries
• Collect and review infrastructure age data
o GIS Data
o Hydraulic Model Data
o Coordination with staff
• Add age to boundaries
• Post data to GIS Platform
o Create GIS tool for flagging question areas
o Review with Team
Page 1809 of 2350
Agenda Item #28.
o Collect feedback
o Update as necessary
Task 3: Service Line Replacement Data
• Collect service line replacement data
• Convert to GIS
• Post to Platform
• Compare and update boundary information as necessary
Task 4: Review Work order Records
• Collect records from Village
• Post to platform
• Review against boundaries
• Provide level of effort for further processing if necessary
Task 5: Create Field Verification Tool
• Create template based on EPA guidelines
• Review with Team
• Provide guidance on contractor specs for GIS compatible data collection
Task 6: List of Schools and Daycares to be prioritized
• PUMPS will assist data collection
• Data will be added to platform for review by Team
Task 7: Lead Copper Database
• PUMPS has created a Lead Copper database
• PUMPS will provide scope for database development and management
Deliverables
PUMPS will provide:
• Progress Reports outlining monthly activities and progress
• GIS Platform developed on Village infrastructure
• Geodatabase and Data updates loaded onto platform
• Dashboards map program progress and quantities
Assumptions
• The Village will provide access to facilities, all relevant data, record drawings, CAD plans
• The Village will provide field research on locations
• The Village will provide staff for training
PUMPS will subcontract all GIS work to Florida Technical Consultants.
Page 1810 of 2350
Agenda Item #28.
Not to Exceed
The maximum value of this work order is $34,950
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day
and year first above written.
By:
Name: Molly Young
Title: Mayor, Village of Teguesta, FL
Date:
CITY:
VILLAGE OF TEQUESTA,
FLORIDA a Florida Municipal
Corporation
CONSULTANT:
Public Utility Management and Planning
Services, Inc.,
a Florida corporation
Frederick Bloetscher
PRINT NAME
President
TITLE
Page 1811 of 2350