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HomeMy WebLinkAboutMinutes_Workshop_4/3/2023MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL APRIL 3, 2023 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon. AGENDA ITEMS 1. Review and Discuss The Draft Village -Wide Undergrounding Feasibility Assessment Mr. Kevin Shannon, Project Manager for Kimley- Horn, addressed Council and offered a powerpoint presentation on the utility underground feasibility assessment. His presentation included the following topics: • reliability, safety and aesthetics • zoning and land use • phasing and duration • existing overhead infrastructure and planned capital projects • Hardening both existing and proposed • utility providers • design criteria • equipment • easement needs • order of magnitude opinion of program cost • specific program are inclusions and exclusions • recommended areas of inclusion • transmission lines • inflation and opinion of probable cost assumptions and limitations • program funding and cost reduction opportunities • funding opportunity matrix • next steps Council had questions regarding stackable grants, federal grants, neighborhoods opting out, FEMA funding, planning, construction funding, and public outreach. Mrs. Marcia Nielson of Beechwood Trail asked about the number of homes located on Wingo Street. Mr. Marco Valdez of 102 Beechwood Trail commented on the small percentage of reliability gained if Bermuda Terrace was included in the assessment. Mr. Rick Sartory of 515 North Dover Road commented on the total cost breakdown and estimated it could cost over $30,000 per home over the course of 20 years. Manager Jeremy Allen would bring forth the plan to the next Regular Council Meeting for Council consideration. Additionally, a grant would be applied for through Kimley- Horn. An assessment methodology would be another step to take, through an RFQ (Request for Quote). Public Input was a consideration as well. 2. Discussion and Direction on Draft 2023124 Strategic Plan Manager Jeremy Allen presented the prioritized items that had been voted on by Council in a previous meeting. Council discussed the high priority list and Manager Allen would check the ranking sheet for highest order. The strategic plan would be tied to the budget decisions. 3. Discuss Options For Future Enhancements To Open Spaces Manager Allen mentioned that the recent bond had failed in the March election; however, there were other options to purchase and/or enhance land within the Village. Some possibilities were grants, donations and private/public partnerships. Village Attorney Mitty Barnard explained that donations had to follow state laws requiring: • public purpose • Village usage • compliance with county ethics laws. Additionally, Attorney Barnard explained that Public/Private partnerships had to comply with ownership laws, and that the Village must already own the land or Village ownership must be imminent. The most common way would be for the Village to receive an unsolicited proposal, and then put it out for anyone else that was interested. The Village could also put out an RFP (Request for Proposal) for interested private entities. Ms. Susan Valdez of Tequesta Pines questioned why there was concentration on only baseball when other resources were in need of attention at Tequesta Park. Ms. Marcia Nielson of Beechwood Trail asked about Tequesta Park lease agreements. Mayor Young asked Mrs. Nielson to contact Manager Allen with any further questions. 4. Discussion On Council -Manager Form Of Government Legal Update and Upcoming Village Council Reorganization Attorney Barnard reminded the Council that the reorganization next week for Mayor and Vice Mayor appointments should be made via either nomination or motion. The legal update included the sunshine law prohibitions as it applied to communication between Council Members outside of meetings. Additionally, public records, text messages, social media, potential financial disclosure changes, gifts, and ethics trainings were mentioned. Council Member Brandon asked about the specific qualifications of lobbyists and commented on being careful with ex parte communications. Attorney Barnard would email Council with the very specific wording regarding lobbyists. Council discussed the upcoming reorganization and each Council Member was open to nominations from their fellow Council Members. ADJOURNMENT The meeting was adjourned at 7.45 PM. MOTION: Council Member D'Ambra III made a motion to adjourn the meeting; Vice Mayor Stone seconded the motion. Motion carried 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.