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Home My WebLink AboutResolution_08-23_5/11/2023RESOLUTION NO.08-23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2022/2023 GENERAL FUND BUDGET, CAPITAL IMPROVEMENT FUND BUDGET, WATER FUND BUDGET, AND STORMWATER FUND BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council of the Village of Tequesta, Florida has determined that the Budget for Fiscal Year 2022/2023 should be amended; and, WHEREAS, Florida Statutes, Section 166.241(7) provides that the governing body of each municipality at any time within a fiscal year or within 60 days following the end of the fiscal year may amend a budget for that fiscal year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriation of the fund is not changed. b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed. c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless specified in the municipality's charter.; and, WHEREAS, the Village Council adopted the final budget for Fiscal Year 2022/2023 through resolution on September 15, 2022; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution 08-23, amending the Fiscal Year 2022/2023 Budget is hereby adopted in accordance with the attached "Exhibit A"' Section 2 This Resolution shall become effective immediately upon passage. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org Date: June 15, 2023 To: Village's Official Record as Companion Document to Resolution 08-23. From: Jeff Snyder, CPA, Finance Director RE: Documenting the Scrivener's Errors to Resolution 08-23 Adopted May 10, 2023 A prior resolution was included in the Village Council Meeting of May 10, 2023 as part of the meeting back-up for Resolution 08-23. The prior resolution referenced the incorrect fiscal year throughout. The prior resolution also did not mention all of the funds with budgets being amended including Capital Improvement Fund, the Water Fund, and the Stormwater Fund in the title of Resolution 08-23, but the actual budget amendments approved by the Village Council as contained in the Exhibit A, which was also part of the meeting back-up, was correct and that, as a result of the scrivener's errors, have been corrected to conform the resolution with the action actually take by Village Council. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Lori McWilliams From: Keith Davis <keith@davislawteam.com> Sent: Thursday, June 15, 2023 11:25 AM To: Lori McWilliams Cc: MaryAnn Grieser; Jeffery Snyder Subject: [EXTERNAL] RE: Budget Amendment "*This Email was sent from an external source. Please be mindful of its content" Can you add a memo from your office that is kept with the resolution official document that explains that the resolution that was part of the meeting back-up contained scrivener's errors which referenced the incorrect fiscal year throughout, and which did not mention the Cl, Water, and Stormwater budgets in the title, but that the actual budget amendments approved by the Council as contained in the Exhibit A which was also part of the meeting back up was correct, and that as a result th`se crlvener s errors ave been corrected to conform the resolution with the action actually taken by the uncll. Keith W. Davis, Esquire Attorney DAVIS & EASSOCIATES, PA. 701 Northpoint Parkway, Suite 205 West Palm Beach, Florida 33407 Tel: (561) 586-7116 •. 1 •$1 //(rj v PR'EEMINENT� of Prafessioal Excelikence Incoming a -mails are filtered which may delay receipt. This e-mail is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this e-mail is prohibited. Please notify us immediately by e-mail and delete the original message. From: Lori McWilliams <Imcwilliams@tequesta.org> Sent: Thursday, June 15, 2023 8:35 AM To: Keith Davis <keith@davislawteam.com> Cc: MaryAnn Grieser <mgrieser@tequesta.org> Subject: RE: Budget Amendment 1 RESOLUTION NO.08-23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2022/2023 GENERAL FUND BUDGET,; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council of the Village of Tequesta, Florida has determined that the Budget for Fiscal Year 2021 /2022 should be amended; and, WHEREAS, Florida Statutes, Section 166.241(7) provides that the governing body of each municipality at any time within a fiscal year or within 60 days following the end of the fiscal year may amend a budget for that fiscal year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriation of the fund is not changed. b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed. c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless specified in the municipality's charter.; and, WHEREAS, the Village Council adopted the final budget for Fiscal Year 2021/2022 through resolution on September 16, 2021; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution 08-22, amending the Fiscal Year 2021 /2022 Budget is hereby adopted in accordance with the attached "Exhibit A"' Section 2 This Resolution shall become effective immediately upon passage. E xhJDk'A" GENERAL OPERATING FUND •00 (A) Human Resources - #111 -Increase Part -Time Salaries and Related Payroll Taxes (Cost increases for new hire working 20 hrs/week at a higher rate than the employee replaced.) -Increase in Investment Income in Excess of Budget (B) Leisure Services - #231 -Increase Special Events - Tequesta Fest (Cost increases for Tequesta Fest due in large part to inflation.) -Increase in Investment Income in Excess of Budget Discussed with Village Council at the December Village Council Meeting (C) Leisure Services - #231 -Increase in General Maintenance (Cost for Damage to the Shade Structure at Skate Park during Hurricane Ian.) -Increase in Investment Income in Excess of Budget (D) Interfund Transfer to the Stormwater Fund #403 -Increase in transfers to Stormwater Fund #403 (Emergency Stormwater repair and cured in place pipe lining due to increased Stormwater pipe failures.) -Utilization of FY 2023-24 ARPA Money from Reserves of General Fund #001 Budget amendment was tenotively approved at the February 9, 2023 Village Council Meeting BUDGET AMENDMENT TOTAL - FUND #001: Use of General Fund Reserves Uses I sources 305,500 (A) Non -Departmental- Transfer to Fund #403 -Increase interfund transfer to the Stormwater Fund #403 $ 111,030 (EI Portal Stormwater Improvement Project came in over the estimated costs. This is using money set aside for capital projects - Water Utility Tax) -Use of Undesignated Reserves $ 111,030 Budget amendment is to be discussed at the May 11, 2023 Village Council Meeting. BUDGET AMENDMENT TOTAL - FUND #301 $ 111,030 1 $ 11 Use of Capital Improvement Fund Reserves $ 11 Page 1 (A) Water Fund Administration #241 -Increase Other Contractual Services (Unaniticpated price increases in all the chemicals used to produce water) -Increase in Investment Income in Excess of Budget Discussed the price increase with Village Council at the November 10, 2021 Village Council Meeting (B) Water fund Production #242 -Increase Water Chemicals (Unaniticpated price increases in all the chemicals used to produce water) -Use of Reserves Discussed the price increase with Village Council at the November 10, 1022 Village Council Meeting (C) Water Fund Renewal & Replacement #243 -Increase Vehicles (Water Distribution replacement of UD65 F-150 w. utility storagae) -Increase in Monthly Service Charges in Excess of Budget Budget amendment was tenatively approved at the January 12, 2023 Village Council Meeting (C) Water Fund Customer Service #244 -Increase in Other Miscellaneous Charges & Obligations (Hiring cost for new Customer Customer Service Representative) -Increase in Monthly Service Charges in Excess of Budget (D) Water Fund Renewal & Replacement #411 -Increase Architect & Engineering (County Line Road Bridge Water Main Relocation Project engineering work came in well over the estimated costs due to perm -Increase in Monthly Service Charges in Excess of Budget Budget amendment was tenatively approved at the April 13, 2023 Village Council Meeting BUDGET AMENDMENT TOTAL- FUND #178 Use of Water Fund Unrestricted Reserves 53,250 (A) Interfund Transfer from the General Fund #001 -Increase in Drainage Maintenance Stormwater Fund #403 (Emergency Stormwater repair and cured in place pipe lining due to increased Stormwater pipe failures.) allocation necessary to complete this project) -Increase interfund transfer from the General Fund #001 Budget amendment was tenatively approved at the February 9, 2023 Village Council Meeting. (B) Interfund Transfer from the Capital Improvement Fund #301 -Increase in Drainage Maintenance Stormwater Fund #403 (El Portal Stormwater Improvement Project came in well over the estimated costs. This is an advance of FY 2023-24 ARPA func allocation necessary to complete this project) -Increase interfund transfer from the Capital Improvement Fund #301 Budget amendment is to be discussed at the May 11, 2023 Village Council Meeting. BUDGET AMENDMENT TOTAL- FUND #401 Total Use of Reserves BUDGET AMENDMENT #1 GRAND TOTAL/NET INCREASE TO BUDGET 269,780 $ 653,310 $ 653,310 Page 2 ;s��M tep6t_ RESOLUTION Date 8-23 5/11 /2023 Motion Council Member Rick Sartory Second Vice -Mayor Laurie Brandon Mayor Molly Young Vice -Mayor Laurie Brandon Council Member Frank D'Ambra Council Member Patrick Painter Council Member Rick Sartory FOR AGAINST ABSENT CONFLICT 0 1:1 0 ® rl El The Mayor thereupon declared the Resolution duly passed and adopted. MAYOR OF TEQUESTA: Molly Young6,,-/ ATTEST: �Ic) LU2 4--u- Lori McWilliams, MMC Village Clerk