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Home My WebLink AboutAgreement_General_5/11/2023_Government & ERP Implementation SrvcDecember 29, 2022 Ms. Marlene Reid Village of Tequesta 345 Tequesta Drive Tequesta, FI 33469 RE: Finance Policies and Procedure Review Dear Ms. Reid: Thank you for the opportunity to provide a proposal to assist the Village with the above project. I am very experienced in the operations of City/Government Finance operations. Based on our initial telephone conversion I am proposing the following: • Initial meeting with Staff Members — document issues and review current practices, policies, and procedures... Range of hours 10-15 • Prepare preliminary recommendations — Prepare Best Practices recommendations' document... Range of hours 5-8 • Final meeting with Staff Members — Discuss proposed recommendations and document concerns... Range of hours 4 — 6 • Prepare Final Recommendations — This will include best practices and improved procedure documents... Range of hours 6 - 8 • Optional — Meet with Staff Members to review new procedures ...Range of hours 3-5 The all -inclusive hourly Rate for the proposed staff for this project is $150.00 per hour in an amount not to exceed $6,300.00. This rate includes all travel and other related expenses. Some work that can be performed remotely where feasible will be done, however, the training sessions will be performed onsite. Thanks again for the opportunity and we look forward to working with you and the team at the Village of Tequesta. Sincerely, Barbara Hastings Barbara Hastings CPA President Email: bhostings@govterpservices.com Phone: 954-815-8654 Bill To: Village of Tequesta 345 Tequesta Drive Tequesta, FI 33469 email: GOVERNMENT & ERP Il"LEMENTATION SERVICES, LLC 7005 NW 67TH TERRACE PARKLAND, FL 33067 PHONE:954-815-8654 FAX:754-812-7276 EMAIL : Bhastings@govtERPservices.com INVOICE' 1321 Date 31 January 2023 Purchase Order# 23-000741 Vendor #r 02420 Invoice Total: $ 11950.00 Thank you for your business! UNITS/HRS DETAILS Purchase Order # 23-000741 13 Finance Assistance 1/1/2023 to 1/30/2023 A-� Barbara Hastings 7005 NW 67th Terrace Parkland, FL 33067 UNIT PRICE LINE TOTAL $ 150.00 $ 1,950.00 Discount Net Total $1,950.00 Tax Payment due upon receipt USD TOTAL $1,950.00 PLEASE MAKE CHECKS PAYABLE TO GOVERNMENT & ERP IMPLEMENTATION SERVICES LLC. GOVERNMENT & ERP IMPLEMENTATION SERVICES, LLC VILLAGE OF TEQUESTA Finance Review !an-23 Date In Out Hours worked Total Weekly Monday 1/16/2023 HOLIDAY 0 Tuesday 1/17/2023 0 Wednesday 1/18/2023 0 Thursday 1/19/2023 0 Friday 1/20/2023 9:30am - Meetings with Staff - 7.75 Emails, Remote working 0 Monday Tuesday Wednesday Thursday Friday Emails, Remote working Monday Tuesday 1/23/2023 1/24/2023 1/25/2023 Phone call & email 1/26/2023 1/27/2023 Review & Documentation of issues 1/30/2023 1/31/2023 0 0 0.25 0 5 7.75 5.25 0 0 13 GOVERNMENT & ERP IMPLEMENTATION SERVICES, LLC 7005 NW 67TH TERRACE PARKLAND, FL 33067 PHONE:954-815-8654 FAX:754-812-7276 EMAIL : Bhastings@govtERPservices.com Bill To; INVOICE 1325 Village of Tequesta Date 28 February 2023 345 Tequesta Drive Purchase Order# 23-000741 Tequesta, FI 33469 Vendor #r 02420 email: Invoice Total: $ 2, 512.5 0 Thank you for your business! UNITS/HRS DETAILS Purchase Order # 23-000741 16.75 Finance Assistance 2/1/2023 to 2/28/2023 Barbara Hastings 7005 NW 67th Terrace Parkland, FL 33067 UNIT PRICE LINE TOTAL $ 150.00 $ 2,512.50 Discount Net Total $2,512.50 Tax Payment due upon receipt USD TOTAL $2,512.50 PLEASE MAKE CHECKS PAYABLE TO GOVERNMENT & ERP IMPLEMENTATION SERVICES I L C GOVERNMENT & ERP IMPLEMENTATION SERVICES, LLC Finance Review VILLAGE OF TEQUESTA Feb-23 Date In Out Hours worked Total Weekly Wednesday 2/1/2023 HOLIDAY 0 Thursday 2/2/2023 0 Friday 2/3/2023 Meeting & discussion of issues 2.5 2.5 Monday 2/6/2023 0 Tuesday 2/7/2023 0 Wednesday 2/8/2023 0 Thursday 2/9/2023 0 Friday 2/10/2023 Documentation and research 5 0 5 Monday 2/13/2023 Telephone calls/email - League of Cities 0.75 Tuesday 2/14/2023 Drafting response and research 2.5 Wednesday 2/15/2023 0 Thursday 2/16/2023 0 Friday 2/17/2023 Drafting response and research 4 7.25 Tuesday 2/21/2023 Telephone call 0.5 Friday 2/24/2023 Finalization of report 1.5 2 16.75 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tegluesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."