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HomeMy WebLinkAboutAgreement_General_5/11/2023_PUMPSP.O. Box 221890 Hollywood, FL 33022-1890 SCOPE OF SERVICES Services Line Materials Determination and Mapping This is a Work Order, dated MaO Lt 2023, issued by the Village of Tequesta (the "City") to Public Utility Management and Planning, Inc. (the "Consultant") for requested utility services. This proposal is made for development of a GIS based model to identify materials for services lines in the Village of Tequesta. There are an estimated 5000 service lines. The purpose of this scope will be to develop and maintain a GIS database and management platform, accessible to Team (Stakeholders, Village, Consultants and Contractors), sufficient to satisfy EPA lead / copper requirements. Task 1: Provide Priority Areas for Field Verification • Coordinate with Project Manager to determine list of facilities to research • Coordinate with Village, County and Agencies • Assist data collection for critical facilities appropriate to Lead Copper • Provide data to project Manager • Add data to GIS Platform Task 2: Data Analysis and Platform Development • Create boundaries for common utility development areas o Sections / major roadways o Neighborhoods / plats o As -Built boundaries • Collect and review infrastructure age data o GIS Data o Hydraulic Model Data o Coordination with staff • Add age to boundaries • Post data to GIS Platform o Create GIS tool for flagging question areas o Review with Team o Collect feedback o Update as necessary Task 3: Service Line Replacement Data • Collect service line replacement data • Convert to GIS • Post to Platform • Compare and update boundary information as necessary Task 4: Review Work order Records • Collect records from Village • Post to platform • Review against boundaries • Provide level of effort for further processing if necessary Task 5: Create Field Verification Tool • Create template based on EPA guidelines • Review with Team • Provide guidance on contractor specs for GIS compatible data collection Task 6: List of Schools and Daycares to be prioritized • PUMPS will assist data collection • Data will be added to platform for review by Team Task 7: Lead Copper Database • PUMPS has created a Lead Copper database • PUMPS will provide scope for database development and management Deliverables PUMPS will provide: • Progress Reports outlining monthly activities and progress • GIS Platform developed on Village infrastructure • Geodatabase and Data updates loaded onto platform • Dashboards map program progress and quantities Assumptions • The Village will provide access to facilities, all relevant data, record drawings, CAD plans • The Village will provide field research on locations • The Village will provide staff for training PUMPS will subcontract all GIS work to Florida Technical Consultants. Not to Exceed The maximum value of this work order is $34,950 IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first above written. 'vQ'OR � G ATTEST: F .N= SEAL IN IW �F 4 19: Q. CITY: TOWNOF TEQUESTA, FLOREDA a Florida Municipal Corporation i IYiGII� youns� rY1Q�pv CONSULTANT: Public Utility Management and Planning Services, Inc., a Florida corporation Frederick Bloetscher PRINT NAME President TITLE PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, requili e the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."