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HomeMy WebLinkAboutDocumentation_Regular_Tab 9A_12/1/1988 /• 'gyp VILLAGE OF TEQUESTA .• ` a Post Office Box 3273 • 357 Tequesta Drive • � p`� Tequesta. Florida 33469-0273 • (407) 746-7457 C. MEMORANDUM: TO: Village Council FROM: Thomas G. Bradford, Village Manager DATE: November 21, 1988 SUBJECT: Agreement for Services with JLH Associates The Agreement for Services with JLH Associates which is attached hereto has been scheduled for your consideration at the Village Council Meeting of December 1, 1988. The purpose of this Agreement for Services is to provide a flexible means for the Building Department to secure professional services during this time of heavy community development activity without hiring full- time staff personnel. Jack Horniman of JLH Associates provided the planning services necessary for the Village' s current Comprehensive Plan and as such, is familiarized with the Village of Tequesta. Mr. Horniman currently provides services to the Town of Jupiter Inlet Beach Colony and the Town of Juno Beach, among others. Utilization of the services of JLH Associates will be in addition to the services of Executive Management and Engineering Consultants (Eugene Caputo) . It is recommended that the Village Council authorize _ execution of the Agreement for Services with JLH Associates in order to provide the Building Department with flexibility in dealing with work load requirements. TGB/mk Attachment cc: -Scott D. Ladd, Building Official Jack Horniman, JLH Associates AGREEMENT• • • AGREEMENT made this day of , 1988 by and between the Village of Tequesta, Florida (herein referred to as the Village) and JLH Associates. WITNESSETH: WHEREAS, the Village desires to appoint a Planning and Zoning Consultant familiar with the Village's comprehensive planning and zoning matters; the operations and administrative functions of the Village's boards; land development and site plan reviews; and general operations and administrative functions of a planning and zoning department; and WHEREAS, JLH Associates has established itself as a qualified consulting firm capable of performing the Village's comprehensive planning program; and WHEREAS, JLH Associates wishes to accept appointment as Planning and Zoning Consultant for the Village under the terms and conditions stated herein. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: I. DUTIES The Village hereby appoints JLH Associates as Planning and Zoning Consultant to the Village of Tequesta to perform the duties as specified herein. II. SCOPE OF SERVICES A. JLH Associates shall: 1. Perform work tasks for the Village upon request regarding: site plan reviews; community appearance; land development regulations review and analysis; administrative and technical functions for the Village Council and boards; and, the general planning and zoning matters. - 1 - • • • A 2. Attend meetings of the Village Council, Board of Adjustment and Community Appearance Board, as well as departmental or staff meetings, as necessary. 3. Make presentations, as necessary, to the Village Council and boards. B. The Village shall: 1. Provide any and all Village data, records, materials and information necessary for preparation and completion of work tasks. 2. Provide office space and support functions (typing, xeroxing and reproduction) at Village facilities for use of JLH Associates. If certain support functions are required to be performed by JLH Associates, such services shall be subcontracted by JLH Associates and billed to the Village. III. COMPENSATION AND METHOD OF PAYMENT A. JLH Associates shall be compensated for work completed that is in conformance with the duties set forth in the "SCOPE OF SERVICES" portion of this AGREEMENT based on a chargeable rate of seventy-five dollars ($75.00) per man- hour, plus reimbursement for expenses incurred that are incidental to completion of this work program. Reimbursable expenses shall include costs for: 1. Mileage at twenty-five cents ($0.25) per mile. 2. Materials. 3. Support services as defined herein, and, if necessary. 4. Other out-of-pocket expenses as approved by the Village Manager. - 2 - I � I Y B. JLH Associates shall invoice the Village on or before the fifth (5th) day of each month for services rendered during the previous month. Payments shall be received by JLH Associates on or before the fifteenth (15th) of each month. C. Nonpayment on or within the herein specified dates or time period shall, at the option of JLH Associates, result in the immediate ceasing of all remaining or continual services as set forth above and shall remain so until payment is received by JLH Associates. IV. TIME OF PERFORMANCE A. The effective date of this AGREEMENT shall commence on , 1988 and continue through September 30, 1989. B. Nothing in this AGREEMENT shall prevent, limit, or otherwise interfere with the right of JLH Associates to resign at any time from its position with the Village by providing at least one (1) month written notice giving a reasonable date of termination of such AGREEMENT such that the Village shall have an opportunity to fill said vacancy. C. Nothing in this AGREEMENT shall prevent, limit, or otherwise interfere.with the right of the Village to terminate the services of JLH Associates at any time by providing at least one (1) month written notice stating the date of termination of services. V. GENERAL STATEMENTS A. JLH Associates shall be authorized under the terms of this AGREEMENT to subcontract professional services if, and when, deemed necessary in the performance of the aforementioned work elements. The cost of all such work so 3 subcontracted shall be included in the compensation payable to JLH Associates. JLH Associates shall forward invoices for such work that has been subcontracted together with its regular monthly billings. B. The Village fully agrees to cooperate with JLH Associates in the timely preparation of the procedural and timing requirements for any planning and zoning matters and activities as set forth in the "SCOPE OF SERVICES" . JLH Associates shall not be liable for any failure to comply with assigned work tasks if the delay was caused by the failure of the Village to cooperate in a timely fashion. C. No prior or present agreements or representations between JLH Associates and the Village shall be affected by this AGREEMENT. No modification or change of this AGREEMENT shall be valid or binding upon the parties unless in writing and executed by the party or parties to be bound thereby. D. In the event that any part, term or provision of this. AGREEMENT is found by a court of competent jurisdiction to be illegal, the validity of the remaining portions and provisions shall not be affected and the rights and obligations of the parties shall be construed and enforced as if this AGREEMENT did not contain the particular part, term or provision held to be so invalid. IN WITNESS WHEREOF, the Village of Tequesta, Florida and JLH Associates have executed this AGREEMENT on the day and year first above written. VILLAGE OF TEQUESTA, FLORIDA MAYOR ATTEST: JLH AS A IATES VILLAGE CLERK. BY: / ti J- k L. Horniman - 4 - . .