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HomeMy WebLinkAboutDocumentation_Regular_Tab 8B_11/3/1988 VILLAGE OF TEQUESTA .• ' Post Office Box 3273 • 357 Tequesta Drive Tequesta,Florida 33469-0273 • (407) 746-7457 MEMORANDUM : TO: Village Council FROM: Wendy K. Harrison, Adminis-4 ive Assistant to the Village Manager Ai SUBJECT: Tequesta Drive and Riverside Drive Intersection Improvement Project DATE: October 28, 1988 Please find attached the proposal for the above referenced project. The total cost of the project is estimated to be $24,411, which is $3, 911 more than the $20, 500 appropriated in the FY 88/89 budget. We expect savings in other capital improvement projects to cover the extra expense in this project. WKH/mk Attachment ll OCR` 4p;„0„.. 8 g4v 9 GEE 8 JENSON `/ Engineers-Architects- September 30, 1988 Banners,Inc � t j Mr. Thomas Bradford Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Re : Tequesta Drive and Riverside Drive Intersection Improvements Dear Tom: In discussions with Palm Beach County Traffic Division, it has been brought to our attention that a turn lane (right turn lane from the west to go south) will not be required . The attached sketch shows the proposed layout without this turn lane. Also , for your review is a revised construction cost estimate and proposal for performing these services . If you should have any questions , please call . Very truly yours , GEE & JENSON Engineers-Architects- Planners , Inc . Gc/ • Thomas ensen , P. E . Manager and Development TCJ/rrr Attachments cc : Ed Burns Gary Preston 21 -634 One Harvard Circle • P.0.Box 24600 • West Palm Beach,Florida 33416-4600 . 407/683-3301 • Telex 513472 G&J WPB • 601 r______ -7-1 F.P.L CC • WOLEE . cl • _s POWER W —is SOURCE w z 3 DELAY/ ° 0 J I. NORMAL U) 3 • OP2 > A • O P2 O P 0GUY Cr O ® O 1,,E GUY © P • R/W LINE COAL BOXER / SATWIRE \ O 4 - ', _ BOX POF.LE R/W LINE proposed �� — MAN HOLE '•FOIE AEI. . ;� 2" UNDERGROUND 2" CONDUIT.UNDERGROUND �� �,.a O © 1i� CONDUIT DRAIN+®• . POLE POLE O n DRAIN to be removed ADVANCE LOOP LEAD-IN • WIRE L2A (NORMAL) ID iiilli ' Vf C1 02 © C a L.P.C-18'1 O ADVANCE LQOP LEA?-IN 8 WIRE L6A (NORMAL) ©\'ti . P.BC itrip, ©�Op le be POLE .d TEQUESTA DR. 2 UNDERGROUND- �6 � —��,� • Ali, 2" UNDERGROUND CONDUIT \ CONDUIT R/W LINE w 1 - R/W LINE P ODE O O 50 P e P6 P6 O ;. f W Z 1 I. JI 1 Z . i \ . ° DELAY/ J • NORMAL 3 ; ( ....(J... _______ N. r 60 . PRELIMINARY ESTIMATE Sheet 1 of 1 Job No. 88-037 VILLAGE OF TEQUESTA By E.B. Date 9/3/88 TEQUESTA DRIVE & RIVERSIDE DRIVE Checked Tr PAVING & DRAINAGE IMPROVEMENTS UNIT ESTIMATED ITEM DESCRIPTION QUANTITY UNIT COST COST CONSTRUCTION 1. Existing Pavement Repairs 1 LS $ 500.00 $ 500.00 2. Asphalt Course Overlay 1,000 SY $ 3.50 $ 3,500.00 3. Pavement Markings 1 LS $ 200.00 $ 200.00 4. Cover Existing C.B. 1 EA $ 250.00 $ 250.00 5. New Curb Inlet 1 EA $1,000.00 $ 1,000.00 6. New Curb & Gutter 600 LF $ 7.00 $ 4,200.00 7. New.. Valley Gutter 50 LF $ 6.00 $ 300.00 8. New Bike Path 150 SY $ 5.00 $ 750.00 9. New Sodded Areas 200 SY $ 3.00 $ 600.00 10. Handicap Accesses 100 SF $ 3.00 $ 300.00 11. Demolition of Trees & Construction Debris 1 LS $ 500.00 $ 500.00 Subtotal $12,100.00 Mobilization and Demobilization 1 LS $2,000.00 $ 2,000.00 Overhead and Profit 15 % $ 2,955.00 Bond 2 % $ 455.00 Subtotal $17,510.00 Contingency 10 % $ 1,751.00 Engineering $ 5,150.00 TOTAL PROJECT COST $24,411.00 [ ,y GEE&JENSON 6gmeers-Architects- September 12, 1988 Planners,Inc. Revised September 30, 1988 Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Attn: Mr. Thomas Bradford, Village Manager Re: Tequesta Drive and Riverside Drive Intersection Improvements Gentlemen: We are pleased to submit the following proposal for professional services in connection with preparing design drawings and specifications for intersection improvements at Tequesta Drive and Riverside Drive. Gee & Jenson Engineers-Architects-Planners, Inc. , hereinafter referred to as the Engineer, proposes to furnish professional services for the Village of Tequesta, hereinafter referred to as the Client of the scope outlined below for the fees stipulated herein. Scope of Services The Engineer will perform the following: 1. Prepare design drawings and specifications setting forth the requirements for construction which will include the following: a. Relocation of two (2) drainage structures. b. Curb and gutter of the intersection corners. 2. Provide surveying services to define existing field conditions. • 3. Attend one (1) meeting with the Client to discuss the design concept. 4. Prepare permit support documents for the Client submittal to the regulatory agencies. 5. Prepare a construction cost estimate based upon the design drawings. 6. Assist the Client in receiving bids and the recommendation of award. One Harvard Circle • P.O.Box 24600 • West Palm Beach,Florida 33416-4600 • 407/683-3301 • Telex 513472 G&J WPB Village of Tequesta Attn: Mr. Thomas Bradford September 12, 1988 - Page 2 Revised September 30, 1988 7. Review shop drawings as submitted by the Contractor for conformance with the design concept. 8. Provide engineering and construction observation services during construction of the project. 9. Prepare record drawings based on information provided by the Contractor. NOTE: Scope of Services does not include signalization or landscaping. It is also assumed that any existing utilities, besides storm drainage, will not be in conflict which may require relocation. Additional services mutually agreed upon. Items to be Furnished by Client At No Expense to the Engineer Assist Engineer by furnishing, at no cost to the Engineer, all available pertinent information including previous reports and any other data relative to performance of the above services for the project. Designate in writing a person to act as the Client's representative with respect to the services to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define the Client's policies and decisions with respect to materials, equipment, elements and systems pertinent to the Engineer's services. Please note special conditions for invoicing items necessary to perform the services, that are ordered or purchased by the Engineer which should be furnished by the Client under section "Fees to be Paid". Time of Performance Items 1 through 6 of the Scope of Services will be completed within thirty (30) calendar days after receipt of Notice to Proceed except for delays beyond the control of the Engineer. Items 7 through 9 of the Scope of Services will be completed commensurate with the construction schedule which is estimated to be forty-five (45) calendar days. • GEE&JENSON Engineers-Architects-Planners.Inc. v 11/114111/ Village of Tequesta Attn: Mr. Thomas Bradford September 12, 1988 - Page 3 Revised September 30, 1988 Fees to be Paid For Items 1 through 6 of the Scope of Services the Engineer shall be paid a lump sum fee of Three Thousand Six Hundred and no/100 Dollars ($3,600.00) . For Items 7 through 9 of the Scope of Services the Engineer shall be paid a fee equal to personnel costs times a factor of 2.40. We estimate the cost of Scope Items 7 through 9 to be One Thousand Five Hundred Fifty and no/100 Dollars ($1550.00) . It should be emphasized that this estimate is for budget purposes only and should not be considered a guaranteed amount. In addition to the fees specified above, the Engineer shall be reimbursed for direct nonsalary expenses, including, but not limited to, data processing, equipment rental , automobile travel at $0.27 per mile, $0.49 per mile for four-wheel drive and trucks, long distance telephone, subsistence, printing and reproduction, plus Florida sales taxes, if applicable. Invoices for services rendered are prepared monthly and are due and payable within twenty-one (21) days from date of invoice. Payments which are not received within sixty (60) calendar days from the date of invoice will be considered sufficient cause for Engineer to discontinue performing and providing services until payment in full is received. If Engineer is required to take action to collect past due invoices the Client will pay all legal fees and costs. Should a court decide upon payment of these invoices the prevailing party shall receive payment of the Attorney's fees. This contract shall be governed by the laws of the State of Florida, and the appropriate venue for any actions arising out of the agreement would be West Palm Beach, Florida. If there are items that must be sublet, confirmed, certified or updated, the Engineer shall order the work with the Client's approval , , and the subcontractor shall bill the Client directly. The Client must make payments in accordance with the terms on the invoice in order not to stop the work. If the Engineer is directed by the Client to handle the subcontract for the Client there will be a fifteen (15) percent charge for handling. The invoice must be paid within ten (10) days. G EE&JENSON Engineers-Architects-Planners,Inc. 01111/ Village of Tequesta Attn: Mr. Thomas Bradford September 12, 1988 - Page 4 Revised September 30, 1988 Resident Project Services On any project for which construction drawings and specifications were prepared by the Engineer and a certification of construction is required by a regulatory agency, the Client shall employ the Engineer to perform resident project services for observation of the construction work. Unless the Engineer is engaged for resident project services, they will not be in a position to certify the work to those regulating agencies having jurisdiction and requiring certification. Project representation may require one or more full or part-time project representatives, depending upon the requirements of the project. The project representative will endeavor to provide protection for the Client against defects and deficiencies in the work of the Contractor. However, the furnishing of resident project services does not guarantee the work of the Contractor, nor assume liability on the part of the Engineer for job safety or the performance of the Contractor. Estimates Since the Engineer has no control over the cost of labor and materials or over competitive bidding and market conditions, the estimates of construction cost provided for herein are to be made on the basis of experience and qualifications. Accordingly, the Engineer does not guarantee the accuracy of such estimates when compared to the Contractors' bids or the project construction cost. Termination This Agreement may be terminated by either party by giving thirty (30) days advance written notice. The Engineer shall be paid for services rendered to the date of termination on the basis of a reasonable estimate of the portion of services completed prior to termination and shall be paid for all reasonable expenses resulting from such termination and for any unpaid reimbursable expenses. GEE&JENSON Engineers-Architects-Planners,Inc. • Village of Tequesta Attn: Mr. Thomas Bradford September 12, 1988 - Page 5 Acceptance Acceptance of this proposal may be indicated by the signature of a duly authorized official of the Client in the space provided below. One signed copy of this proposal returned to the Engineer will serve as an Agreement between the two parties and as Notice to Proceed. This contract will be binding on the parties hereto and the parties' successors and assigns. Should this proposal not be accepted within a period of sixty (60) days from the above date, it shall become null and void. Very truly yours, GEE & JENSON Engineers-Architects-P1 rs, Inc. ssell C. a ick, P. . Senior Vice President Tho s ,C': Jensen, P.E. Manr, Land Development Accepted by: VILLAGE OF TEQUESTA By: Date: RCD/TCJ/wp cc: Addressee Proposal No. 21634 GEE&JENSON Engineers,Architects,Planners,Inc.