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HomeMy WebLinkAboutDocumentation_Regular_Tab 5A_9/29/1988 ___. - ::LL: gli .„ VILLAGE OF TEQUESTA „� ii v;, Post Office Box 3273 • 357 Tequesta Drive • A�, - Tequesta. Florida 33469-0273 • (407) 746-7457 VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES SEPTEMBER 15, 1988 I . The Tequesta Village Council held a regularly scheduled Village Council Meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida on Thursday, September 15, 1988. The meeting was called to order at 5:35 P.M. by Mayor Ron T. Mackail and a roll call was taken by the Village Clerk. Councilmembers present were: Mayor Ron T. Mackail, Edward C. Howell, Vice- Mayor; Councilmembers William E. Burckart, and Earl L. Collings. Councilmember Joseph N. Capretta was out of town on vacation and was excused from the meeting. Village officials present were: Thomas G. Bradford, Village Manager; Wendy K. Harrison, Administrative Assistant; Scott G. Hawkins, Esq. ; Department Heads, and Bill C. Kascavelis, Finance Director/Clerk. II. Vice-Mayor Edward C. Howell gave the Invocation and led those in , attendance to the Pledge of Allegiance to the American flag. III. APPROVAL OF AGENDA A) Councilmember Collings stated he would review the Council of Government meeting and the Indiantown Road Bridge and Task Force meeting held on Monday, September 12, 1988 which he attended as the Village Council representative. B) Mayor Mackail stated his desire to discuss the following matters: 1 ) An update on the Tequesta Drive Improvement Project with the Village Manager 2) A proposed resolution 3) Discussion of various miscellaneous items with the Village Building Official 4) A report of the Palm Beach County Municipal League meeting held Wednesday, September 14, 1988, concerning impact fees and traffic standards Councilmember Collings moved, seconded by Councilmember Burckart, "to amend the agenda as requested. " September 15, 1988 Village Council Meeting Page 2 - The vote on the motion was: Edward C. Howell - for Ron T. Mackail - for William E. Burckart - for Earl L. Collings - for the motion therefore passed and was adopted. IV. A public hearing was held to review the Proposed Budget for Fiscal Year 1988-89, to adopt the Tentative Proposed Village Budgets, announce the proposed Millage Rate necessary to fund the proposed budgets, and announce the percent by which the proposed millage rate exceeds the rolled-back millage rate, and to provide public discussion by the citizens of the community concerning the proposed budgets. The Village Manager reviewed the following budgets in detail for the funds listed: A) Improvement Bond Revenue Fund B) Improvement Bond Sinking Fund C) Capital Improvement Fund D) Water Department Enterprise Fund E) General Fund A copy of the Budget document as presented is attached to and made a part of these minutes for informational purposes. Mr. Bradford reported that the proposed millage rate necessary to fund the budget proposed for Fiscal Year 1988-89 was 5.7510 mills, the same millage rate that was adopted for the previous fiscal year budget. Mr. Bradford further noted that the proposed millage rate of 5.7510 mills was .20% less than the computed rolled-back millage rate of 5.7627 mills. Upon completion of the review by the Village Manager, Mayor Mackail opened the hearing to the public for any discussion concerning the proposed budget and proposed millage rate to fund said budgets. There being no discussion concerning the proposed budgets and millage rate, Mayor Mackail opened discussion to Council. Upon completion of a brief discussion of the budget as presented, Vice-Mayor Howell moved, seconded by Councilmember Collings, "to adopt the tentative Village budgets for Fiscal Year 1988-89 as presented. " The vote on the motion was: September 15, 1988 Village Council Meeting Page 3 - William E. Burckart - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore was adopted. Councilmember Burckart moved, seconded by Councilmember Collings, "to adopt the tentative millage rate of 5.7510 mills to fund the Fiscal Year 1988-89 Budgets as proposed. " The vote on the motion was: Edward C. Howell - for Ron T. Mackail - for Earl L. Collings - for William E. Burckart - for the motion therefore passed and was adopted. The Village Manager reported that the Second and Final Budget Hearing would be held on Thursday, September 29, 1988, at 5:30 P.M. , at the Village Hall Council Chambers, 357 Tequesta Drive, Tequesta, Florida. V. APPROVAL OF MINUTES OF REPORTS Upon completion of a review and a brief discussion by Council of the Village Council meeting minutes of August 11, 1988 meeting, the Village Manager's report covering the period of August 8 through September 9, 1988 and the Public Works Committee Report of the meeting held September 2, 1988, Councilmember Collings moved, seconded by Vice-Mayor Howell, "to approve the reports as submitted. " The vote on the motion was: William E. Burckart - for Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and the minutes and reports were adopted. A copy of the Public Works Committee of the Village Council Meeting Report held on September 2, 1988 and the recommendations of Council concerning the items discussed at the meeting which included: September 15, 1988 Village Council Meeting Page 4 - 1 ) The Tequesta Drive Improvement Project, 2) The Water Price Structure Review, 3) Revitalization of Tequesta Plaza and Lighthouse Plaza with tenants, 4) Constitution Day Picnic, 5) Village Appearance Plan and 6) Landscaping of Gallery Square North are attached and made a part of these minutes for informational purposes. VI. COMMUNICATIONS FROM CITIZENS A) None VII. DEVELOPMENT MATTERS A) The Village Council approved the Site Plan Review for Gallery Five, 363 Tequesta Drive, Tequesta, Florida, consisting of a 520 square foot, 2-story addition as submitted upon a motion by Vice-Mayor Howell, seconded by Councilmember Collings. The vote on the motion was: Ron T. Mackail - for William E. Burckart - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and the Site Plan Review was approved. B) The Village Council approved the Site Plan Review for Jupiter- Tequesta National Bank, 252 Tequesta Drive, permitting changing the color of a previously approved free standing sign at the subject location, upon a motion by Vice-Mayor Howell, seconded by Councilmember Burckart. The vote on the motion was: Earl L. Collings - for William E. Burckart - for Ron T. Mackail - for Edward C. Howell - for the motion therefore passed and the request of the Site Plan Review was approved. C) The Council approved a Special Exception request for the addition to the Church of the Good Shepherd, 400 Seabrook Road, Tequesta, as submitted. Upon a motion by Vice-Mayor Howell, seconded by Councilmember Burckart, the vote on the motion was: September 15, 1988 Village Council Meeting Page 5 - Earl L. Collings - for Ron T. Mackail - for William E. Burckart - for Edward C. Howell - for the motion therefore passed and Special Exception request was approved. The Council approved the Site Plan Review for the Church of the Good Shepherd, 400 Seabrook Road, Tequesta, which includes the replacement of two old buildings with two new buildings to house: A) Nursery B) Thrift Shop C) Christian Education Classroom D) Library E) Offices for Rector, Assistant Secretary subject to the Church clearing the undergrowth around the perimeter of the property, upon a motion by Councilmember Collings, seconded by Vice-Mayor Howell. The vote on the motion was: William E. Burckart - for Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and the Site Plan was approved. D) Council approved a Special Exception request of Pantlin & Associates, owners of County Line Plaza, 500-680 U.S. Highway One North, Tequesta, Florida, for the addition to Building A totaling 6, 720 square feet, upon a motion of Councilmember Collings, seconded by Vice-Mayor Howell. The vote on the motion was: Ron T. Mackail - for William E. Burckart - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and was adopted. September 15, 1988 Village Council Meeting Page 6 - The Special Exception approval was contingent to the thirteen conditions attached to the Site Plan Review approval of April 16, 1987, and the conditions attached to the Site Plan Review approval of February 4, 1988. Upon completion of a review of the Tequesta Site Plan proposal for the 6,720 square foot addition to Building A at County Line Plaza, Vice-Mayor Howell moved, seconded by Councilmember Collings, "to approve the Site Plan Review as presented subject to the thirteen conditions attached to the Site Plan Review approval of April 16, 1987, and the conditions attached to the Site Plan Review approval of February 4, 1988. " The vote on the motion was: Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for William E. Burckart - for the motion therefore passed was adopted. VIII . NEW BUSINESS A) The Village Manager reviewed a proposed amendment to the Village Zoning Ordinance specifically providing for authorization of hotels to be located in the C-2 Community Commercial District. Mr. Bradford noted the Zoning Ordinance amendment was necessitated as a result of a request to annex a parcel of land adjacent to and north of County Line Plaza to the Village by Coachman Inns of America, Inc. During Council's discussion of the matter, it was determined that such usage was omitted from the previous revised Zoning Ordinance to enable Council to address individual requests on an individual basis. Upon completion of the discussion, Councilmember Howell moved, seconded by Councilmember Collings, "to proceed with the required legal advertising necessary to amend the zoning ordinance. " The vote on the motion was: William E. Burckart - for Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and was adopted. September 15, 1988 Village Council Meeting Page 7 - B) Attorney Hawkins read by title Ordinance No. 374 "AN ORDINANCE OF THE VILLAGE OF TEQUESTA, FLORIDA, ANNEXING A CERTAIN PARCEL OF LAND INTO THE TERRITORIAL LIMITS OF TEQUESTA. " Requested by Coachman Inns of America, Inc. Councilmember Burckart moved, seconded by Councilmember Collings, "to adopt the First Reading of Ordinance No. 374 as presented. " The vote on the motion was: Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for William E. Burckart - for the motion therefore passed and the First Reading of Ordinance No. 374 was adopted. C) Councilmember Collings moved, seconded by Vice-Mayor Howell, "to designate Mayor Ron T. Mackail as Tequesta's voting delegate to the Florida League of Cities 62nd Annual Convention. " The vote on the motion was: William E. Burckart - for Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and was adopted. D) The Village Manager reviewed a memorandum requesting payment of engineering expenses for the Village share of the Cypress Drive Drainage Project in the amount of $13, 600. Mr. Bradford also noted that the South Florida Water Management District indicated they would withhold permitting for the Tequesta Drive water road improvement until the Cypress Drive Drainage Project construction permit was secured. He further noted that $14,200 was budgeted for the Cypress Drive Drainage Project and recommended Council's approval. Upon completion of a brief review of the proposed -project, Councilmember Collings moved, seconded by Councilmember Burckart, "to approve payment for the Village share of the Cypress Drive Drainage Project engineering expenses in the amount of $13, 600. The vote on the motion was: Village Council Meeting September 15, 1988 Page 8 - Edward C. Howell - for William E. Burckart - for Ron T. Mackail - - for Earl L. Collings - for the motion therefore passed and was adopted. IX. UNFINISHED BUSINESS A) Attorney Hawkins read by title the Second Reading of Ordinance No. 373, "AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA AT SECTION 18-3 RELATING TO RATES AND CHARGES OF THE VILLAGE WATER WORKS SYSTEM BY PROVIDING AT SUB-PARAGRAPH (H) THEREOF THAT THERE SHALL BE A SECURITY DEPOSIT OF $50.00 FOR ALL NEW ACCOUNTS WITH A METER OF 5/8-INCH BY 3/4-INCH, THEREBY AMENDING THE SECURITY DEPOSIT AMOUNT FOR NEW ACCOUNTS REQUESTING A 5/8-INCH BY 3/4-INCH METER; PROVIDING FOR SEVERABILITY; PROVIDING CODIFICATION; PROVIDING AN EFFECTIVE DATE. " Upon completion of the reading, Councilmember Collings, moved, seconded by Councilmember Burckart, "to approve the Second Reading of Ordinance No. 373 as presented. The vote on the motion was: Ron T. Mackail - for Edward C. Howell - for William E. Burckart - for Earl L. Collings - for the motion therefore and the Second Reading of Ordinance No. 373 was adopted. X. ANY OTHER MATTERS A) Councilmember Collings read the following report of the Council of Governments Meeting and the Indiantown Road and Bridge Task Force Meeting which he attended on Monday, September 12, 1988. Village Council Meeting September 15, 1988 Page 9 - COUNCIL OF GOVERNMENTS MEETING "Establishment of COG and its by-laws comes under Chapter 163 of State Statutes on Municipal Interlocal Agreements. In general, the function of COG is assimilation, oversight and analysis of problems and pooling of interests for recommendations to the various communities for action. Richard Dent of the Growth Management group reported on the Loxahatchee Estuary Protection committee recommendation that the Mangrove Island West of the bridge - which was originally cross- hatched with 6' channels to provide for areas for island natural reclamation, needed to now have access to those channels blocked because jet skis and small boats are zipping through and upsetting growth. Consideration was given to helping the Florida Marine Patrol obtain another boat for the area. from Juno to Martin County where they have only one boat for policing. It was recommended that the four communities affected by careless water traffic help fund this second boat and patrol group, adding another 40 hours of police work (at random) to our area. Cost would be $75,000 for the first year and $45,000 for subsequent years. The Marine Patrol - a DNR body - has all the electronic communications equipment needed. The four communities splitting the cost would be Jupiter, Juno, Jupiter Island, The Inlet Colony and Tequesta. John Miner from the Inlet will coordinate any action on the project. There was no report from the Water Resources sub committee which needs more members. I volunteered to serve on that committee. The $20,000 budget for COG will be increased next year to $25,000. Thus, each of the communities and districts, will have a proportionate increase . . . Jupiter, the Inlet Colony, Tequesta, Juno Beach, Palm Beach Gardens, Palm Beach County - unincorporated, Martin County - unincorporated, Northern Palm Beach County Water Control District, ENCON, South Indian River Water Control District and the Inlet District. Our assessment will increase from $1,348 to approximately $1,600. The formula for funding COG was developed by Cal Christian and not thoroughly understood. It might be based on Ad Valorem Taxes, population or arbitrary assignment. a rational formula for funding is being worked out. I recommended that once established, it should be passed as a formal by-law so future communities will know the basis. This Village Council Meeting September 15, 1988 Page 10 - is particularly important for new entities seeking to join. . . including West Palm Beach, Lake Park and even Palm Beach. Jupiter Island has apparently indicated a desire to join COG. " INDIANTOWN ROAD AND BRIDGE TASK FORCE MEETING "Function of the Task Force is to monitor the studies and operation of bridge and road construction and communicate local sentiment, as well as help with both acquisition and seeking funding. The group received an update on road and bridge activity in the concerned area from State DOT officials, Rick Chesser's group. It was reported that the 6-lane expansion of Indiantown road at Chasewood is 85% complete and all work will be finished by October 1 except for some final lining. Work Eastward to Old Dixie is on schedule with surveys and appraisals for 143 parcels of land affected for acquisition. . . either gifts, purchase or condemnation. It was noted that property that has to be condemned can be acquired by title reasonably fast. Thus, acquisition of such land and the necessary "quick taking" can be done by February 1989. The final costs would be determined after suit settlement much later. From Old Dixie to Highway #1, work is on schedule. . . surveys, traffic counts, boat counts, design engineering, etc. The actual bridge, however, has not yet been funded so there will be no bridge for at least five years. It is important that all advance work be done so that when funds are available from the state, bridge construction can move ahead quickly. We are District 4 (5 counties) which gets 18.9% of state funds for road construction. The District then has to prioritize the jobs within the area to determine which comes first. The November 8 referendum will approve or disapprove a $500 million total. In the district's 18.9%, 23 million will be earmarked for bridges, leaving 81 million for right-of way acquisition. In this meeting, there was no discussion of expanding the Donal Ross Road Bridge or construction of the new bridge at Marchinski Road. These are County/City projects rather than state DOT. " After a brief discussion of the items reported by Councilmember Collings, the Village Manager was requested to Village Council Meeting September 15, 1988 Page 11 - contact Mr. Jerry Rogers of the Department of Natural Resources and offer assistance in documenting the need for increased funding for the additional Marine Patrol Boat. B) Mayor Mackail reviewed with Building Official Ladd the requirements of architectural colored renderings, to include elevation renderings for all requested site plan reviews currently being provided to the Council. Upon completion of the review, Council concurred that the architectural renderings were adequate. Mayor Mackail reported that he attended the September 14, meeting of the Palm Beach Municipal League, at which meeting the topic of discussion was the proposed referendum which will appear on the November 8 ballot, imposing impact fees on new developments within the County. Some municipal officials expressed concerns regarding language in the referendum designating the level of traffic standards throughout the County to meet C level standards. The Mayor noted that the County Planning Council would work with municipal officials to establish acceptable levels for traffic standards within each municipality. However, once the referendum was adopted, the C level of transportation flow would become a requirement for all areas within the County. The Mayor also reported that the Palm Beach Municipal League members were concerned about state mandates placed upon local governments without providing funding sources necessary to meet such mandates. The Mayor requested that the Village Manager draft a resolution on behalf of the Village in objection to such actions by the State Legislature. The Mayor noted if such legislation was adopted at the next Council meeting, he would present the resolution to the appropriate committee of the Florida League of Cities, at the Annual Convention held on October 13th, 1988. C) At the request of the Mayor, Village Manager Bradford reported on the status of the Tequesta Drive Improvement Project. Mr. Bradford noted at the design phase of the project was now 95% complete, and he anticipated appraisals for right-of-way for the project to be completed within the next few weeks. He also noted that the additional Village Council Meeting September 15, 1988 Page 12 - acquisition of right-of-way property for 5 foot sidewalks on both sides of Tequesta Drive and a landscape buffer has increased total project costs, including a contingency for condemnation approximately $500,000. Upon completion of Mr. Bradford's review, it was the consensus of Council that a detailed review of the project should be scheduled with the Village Engineers to be held at the scheduled Council Workshop Meeting for September 22, 1988. There being no other business before the Council, the meeting was adjourned at 7:5.0 P.M. Respectfully submitted, ( J . Bill C. Kascav is Finance Direc r/Clerk BCK/mk Attachments (Budget)