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HomeMy WebLinkAboutDocumentation_Regular_Tab 5A_9/15/1988 I A A ,,. VILLAGE OF TEQUESTA � .• 3 p Post Office Box 3273 • 357 Tequesta Drive •s ki� o Tequesta,Florida 33469-0273 • (407) 746-7457 " � • VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES AUGUST 11, 1988 I. The Tequesta. Village Council held a regularly scheduled Village Council Meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, August 11, 1988. The meeting was called to order at 5:30 P.M. by Mayor Ron T. Mackail and a roll call was taken by the Acting-Deputy Village Clerk. Councilmembers present were: Vice-Mayor Edward C. Howell, Councilmember Joseph N. Capretta and Councilmember Earl L. Collings. Councilmember William E. Burckart was out-of-town and was excused from the meeting. Village Officials present were: Thomas G. Bradford, Village Manager; Scott Hawkins, Esq. , Acting Village Attorney and Wendy K. Harrison, Administrative Assistant to the Village Manager. Department Heads present were: Carl Roderick, Acting Chief of Police; Gary Preston, Director of Public Works and Recreation and Thomas C. Hall, Water System Manager. II. Councilmember Earl L. Collings gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA Village Manager Bradford requested that tie agenda be amended to include the following topics: A) Consideration of the Solid Waste Authority Waste Generation Study; Tequesta Country Club, under VIII-A) NEW BUSINESS. B) Discussion relative to the Police Chief selection process under IX-A) ANY OTHER MATTERS: Councilmember Collings asked that the agenda be amended to include the following item: A) Recommendation of a citizen's report to help protect citizens against inferior contractor work under IX-B) - ANY OTHER MATTERS. Mayor Mackail moved, seconded by Councilmember Collings, "to approve the agenda as amended. " The vote on the motion was: Joseph N. Capretta - for Edward C. Howell - for Earl L. Collings - for Ron T. Mackail - for Council Meeting Minutes August 11, 1988 Page 2- the motion therefore passed and the agenda was approved as amended. IV. PUBLIC HEARING - ORDINANCE NO. 370 The Village Manager read by title the second reading of Ordinance No. 370, "AN ORDINANCE OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING ZONING ORDINANCE NO. 355, AS AMENDED, BY AMENDING AND PROVIDING FOR A REVISED "OFFICIAL ZONING MAP" OF THE VILLAGE OF TEQUESTA; AMENDING THE ZONING CLASSIFICATION OF CERTAItI PARCELS OF PROPERTY FROM R-1, SINGLE FAMILY DWELLING TO R/OP, RECREATION/OPEN SPACE; AMENDING SECTION VII, SCHEDULE OF REGULATIONS, BY ADDING AN ADDITIONAL SPECIAL EXCEPTION USE TO THE C-2, COMMUNITY COMMERCIAL DISTRICT; AMENDING SECTION XII, SIGN REGULATION, PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. There was a brief discussion between David Felton, Representative for Chevron, U.S.A. , and the Acting Village Attorney wherein Mr. Felton requested clarification as to whether a car wash was to be construed as an accessory usage to the proposed full service fuel station or gas station special exception use? It was the opinion of the Village Attorney and consensus of the Village Council that a car wash was to be construed as an accessory usage of the same. Village Manager Bradford summarized three major effects that would occur with the adoption of Ordinance No. 370. After the discussion, Councilmember Collings moved, seconded by Vice-Mayor Howell, "to adopt the second reading of Ordinance No. 370. " The vote on the motion was: Joseph N. Capretta - for Ron T.' Mackail - for Edward C. Howell - for Earl L. Collings - for therefore the second reading of Ordinance No. 370 was adopted. V. APPROVAL OF MINUTES AND REPORTS A) Councilmember Howell moved, seconded by Councilmember Capretta, "to approve the Village Council Meeting Minutes of July 28, 1888; Village Council Workshop Meeting Minutes of August 1, 1988; Village Council Special Council Meeting Minutes of August 1, 1988 and the Village Manager' s Report covering July 25-August 5, 1988. " The vote on the motion was: Council Meeting Minutes August 11, 1988 Page 3- Earl L. Collings - for Ron T. Mackail - for Joseph N. Capretta - for Edward C. Howell - for the motion therefore passed and the Minutes and Reports were approved as submitted. VI. COMMUNICATIONS FROM CITIZENS A) Patricia P. Towne, a resident of the Tequesta Country Club, addressed Council with concern regarding the selection of a new Police Chief. Mrs. Towne expressed that Acting- Chief Roderick is a very capable candidate for this position and suggested the possibility of a 12-month probation period prior to the Village expending tax dollars for the services of Dade-Miami Assessment Center. Mayor Mackail thanked Mrs. Towne for her comments and informed her that the agenda had been amended to include further discussion of this topic under Item IX-ANY OTHER MATTERS. VII. UNFINISHED BUSINESS A) The Acting Village Attorney read by title the second reading of Ordinance No. 372, "AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, 'FLORIDA, PROVIDING FOR AMENDMENTS TO ARTICLE II OF CHAPTER 11 OF THE CODE OF ORDINANCES OF THE VILLAGE AT SECTIONS 11- 19, 11-22, 11-23, 11-24, 11-25, 11-26, AND 11-27 WITH ALL OTHER SECTIONS UNCHANGED, RELATING TO THE OCCUPATIONAL LICENSES REQUIRED AND ISSUED BY THE VILLAGE AND RELATING TO THE FEES FOR SUCH LICENSES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. Councilmember Howell moved, seconded by Councilmember Collings, "to approve the second reading of Ordinance No. 372 as presented. " The vote on the motion was: Joseph N. Capretta - for Ron T. Mackail - for Earl L. Collings - for Edward C. Howell - for the motion therefore passed and the second reading of Ordinance No. 372 was adopted. Council Meeting Minutes August 11, 1988 Page 4- VIII. NEW BUSINESS . A) Messrs. Paul Haas and Sam Barker, representatives for the consultants of The Solid Waste Authority, presented Council with their plan to include the Tequesta Country Club area in a County-wide Waste Generation Study which is currently being conducted. They explained to Council that the Study will help provide information to be used when considering future facilities and a solid waste plan and will also help determine what portion of the waste stream can be recycled. They further explained, pending Council approval, the proposed Study would begin on August 15 and a survey team equipped with a mobile scale would go through selected streets within the Country Club area and weigh the garbage cans and bags placed at the curb. Mr. Haas assured Council that residents of the Country Club' survey area would be properly notified prior to the commencement of this Study. They reported that the Study would be conducted for a total period of approximately twelve months, working on four week intervals, with several week intervals in between their return. Following a discussion regarding the importance of the Waste Generation Study, State mandatory recycling beginning in 1991 and possible recycling programs for the Village in the future, Councilmember Collings moved, seconded by Councilmember Howell, "to approve The Solid Waste Authority to include the Tequesta Country Club area as a part of their Waste Generation Study. " The vote on the motion was: Joseph N. Capretta - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. B) The Village Manager briefly reviewed his memorandum to Council dated August 5, 1988 regarding proposed Ordinance 373. He explained that a deposit discrepancy is being experienced by the Water Department and requested Council to consider raising the current security deposit for new accounts from $24.90 to $50.00 for 5/8-inch meter service, in order to reduce the number of write-offs on an annual basis. Council Meeting Minutes August 11, 1988 Page 5- After completion of the discussion the Acting Village Attorney read by title the first reading of Ordinance No. 373, "AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES OF THE VILLAGE OF TEQUESTA AT SECTION 18-3 RELATING TO RATES AND CHARGES OF THE VILLAGE WATER WORKS SYSTEM BY PROVIDING AT SUB-PARAGRAPH (H) THEREOF THAT THERE SHALL BE A SECURITY DEPOSIT OF $50.00 FOR ALL NEW ACCOUNTS WITH A METER SIZE OF 5/8-INCH x 3/4-INCH, THEREBY AMENDING THE SECURITY DEPOSIT AMOUNT FOR NEW ACCOUNTS REQUESTING A 5/8-INCH x 3/4-INCH METER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. Councilmember Collings moved, seconded by Councilmember Capretta, "to approve the first reading of Ordinance No. 373 as presented. " The vote on the motion was: Edward C. Howell - for Ron T. Mackail - for Joseph N. Capretta - for Earl L. Collings - for the motion therefore passed and the first reading of Ordinance No. 373 was adopted. IX. ANY OTHER MATTERS A) The Village Manager updated and reviewed with Council the process of selection for a new Police Chief. He expressed the special importance of seeking the best candidate when considering the matter of the Police Chief position because public safety is a high priority matter for the Village Council, Village Manager and Tequesta residents. Mr. Bradford added that he previously recommended the utilization of the services of the Miami- Dade Assessment Center in reviewing the applicants for the Police Chief position because of the high importance and responsibility of this position. Village Manager Bradford stated the following reasons and situations within the Police Department for seeking qualified candidates from the Assessment Center for the Chief of Police position: o High per capita cost for Police employees. o High amount of over-time being spent (by comparison figures) . Council Meeting Minutes August 11, 1988 Page 6- o A need to review the four-shift schedule currently utilized and the possibility of a three-shift schedule in the future. o The need for a Police Manage;/who will be cooperative in the potential rev w the feasibility of public safety in the Village of Tequesta. o A professional and organized facility needs assessment to be conducted by the Chief of Police in conjunction with other Police Department members, Village Manager and the Village Council. o Question relative to the number of police vehicles and purchasing habits of two vehicles per year. o Review promotion practices. o Develop a Policy and Procedures Manual for Police Department. The Village Manager reported to Council and residents that he has spoken to Capt. Roderick in detail on numerous occasions regarding his willingness and determination to work with Council and the Village Manager in a cooperative effort to seek solutions to the questions and problems previously listed. The Village Manager also informed Capt. Roderick that he is desirous of a leader in the Department that implements a "what if" attitude as opposed to "that is what we've done for twenty years. " Village Manager Bradford further reported that Capt. Roderick had indicated that he is willing to take the Police Chief position on a six-month trial basis with the understanding that he will work with the Village Manager, Village Council and/or the Public Safety Committee of the Village Council to attack and find answers to the above listed problems and other problems facing Tequesta. The Village Manager recommended to Council that Captain Roderick be given a six-month trial probation period, the standard probationary period for all Village employees, so that he can have an opportunity to indicate that he is willing to work with Council and the Police Department in addressing and seeking solutions to the present issues and concerns relative to the Police Department. Council Meeting Minutes August 11, 1988 Page 7- During a lengthy discussion wherein Council concurred with the recommendation of the Village Manager and other related issues of the Police Department, Councilmember Collings moved, seconded by Councilmember Capretta, "to accept the appointment of Capt. Roderick for Chief of Police for a period of six months. " The vote on the motion was: Ron T. Mackail - for Edward C. Howell - for Joseph N. Capretta - for Earl L. Collings - for the motion therefore passed and was adopted. IX. ANY OTHER MATTERS A) Councilmember Collings recommended the creation of a citizen's report to help protect residents from unfair contractors. He stated that legally the Village or Building Department could not recommend a good contractor to it's citizens, but that possibly residents could work together to create. a forum to produce a citizen's report to encourage citizens through the Building Department to fill out forms in which they could offer their own comments and evaluation of the contractor's services to be kept on file in the Building Department. Mayor Mackail expressed that the recommendation has merit and also suggested the Better Business Bureau and Contractors of America might be utilized for these purposes. After a discussion of concern between Councilmembers and residents, Councilmember Collings requested the Village Manager and Building Official draft a "follow-up satisfaction survey" to be placed in the Building Department. B) Councilmember Capretta questioned Scott Hawkins, Acting Village Attorney, as to the status of the proposed draft shopping center fining system ordinance. The Acting Village Attorney informed Councilmember Capretta that he was not in possession of such a proposal, but would inform John C. Randolph, Esq. , of his inquiry. C) Mayor Mackail requested that Village Manager convey additional specific information regarding the County proposed impact fees placed on the referendum ballot and how it might affect the Village. Council Meeting Minutes August 11, 1988 Page 8- Mayor Mackail reported on correspondence he received from the Florida League of Cities concerning recent State mandates that have been effecting and creating problems for small municipalities and requested that Village Manager Bradford take an active role in corresponding back on this issue. X. ADJOURNMENT There being no other business before Council the Meeting was adjourned at 6:42 P.M. Respectfully submitted, Bill C. Ka elis Finance Dire or/Clerk BCK/krb 7e1")41.Ctc• 4 `' In 1 GEE &JENSON July 22, 1988 F E-c-tiers-Architects- Pc -.ars,Inc. Village of Tequesta Post Office Box 3273 Tequesta, Florida 33468-0273 Attention: Mr. Thomas Bradford Re : Water Treatment Plant Expansion Dear Tom: Over the past two weeks we have been negotiating on behalf of the Village with Stuart Engineering Contractors, Inc. , the apparent low bidder on the above referenced project. Stuart Engineering' s bid was $596,230. In order to save the Village 'money, our recommendation is to delete Items 6, 10, 16 and 17 , (refer to attached price bid schedule) a savings of $35,325 over the contractor ' s bid price. Our next approach was to negotiate, item by item, with Stuart Engineering Contractors. We were able to eliminate duplicated items, the roof structure over the ammonia tank and some general costs for an additional reduction of $28,355, bringing the bid price down to $532,550. It is therefore our recommendation, based upon the availability of additional funds, that Stuart Engineering Contractor's be awarded this project in the amount of $532,550 . If you would like to discuss this further, please do not hesitate to call. Very truly yours, GEE & JENSON Engineers-Architects-Planners, Inc. Thomas Jensen, P. E. TCJ/jef 88-062 cc : Thomas Hall Gary McCollum Bill Snow One Harvard Circle • P.O.Box 24600 • West Palm Beach,Florida 33416-4600 • 305/683-3301 • Telex 513472 G&J WPB UNIT PRICE BID SCHEDULE VILLAGE OF TEQUESTA WATER TREATMENT PLANT EXPANSION Item Estimated Estimated No. Description Quantity Unit Unit Price Amount 1. Manganese Greensand filters complete 2 EA $ $/, 4'/S. $ /4 3, .29s. 2. Installation of filters and concrete slab 1 JOB LUMP SUM $ 1, 66.1. 3. Yard Piping P 9 1 JOB LUMP SUM $ /,?; 1/GaZ. 4. Chemical feed system remove and reinstall with new mixing tanks 1 JOB LUMP SUM. $ /// 7118. 5. New gas chlorine system remove old and install new 1 JOB LUMP SUM $ 415) 946. 6. One ton chlorine scale 1 EA $ $ D?LETE 7. Ammonia system not including bulk storage tank (bulk tank supplied by ammonia supplier) including concrete work and installing bulk storage tank and . + building 1 JOB LUMP SUM $ /311/4. 8. Paving a. Driveway 1500 SQFT $ .?. 5O $ J2750. b. Sidewalk 160 SQFT $ J. " $ 48.6. 9. Magnetic Meters a. 12 inch Meter 1 EA $ /7, 9.74 $ /7, 9.?"1. b. 8 inch Meter 1 EA $, /O, 5.23. $ /O/ 5.23. 10. A/C and Window 1 JOB LUMP SUM $ VELETE 88062 BF-2 (REVISEw 7//.1/88) IINIT PRICE juLLArzzataa VILLAGE OF TEQUESTA WATER TREATMENT PLANT EXPANSION Item Estimated Estimated Quilatity No• pescrin ion Unit Unit P ige ant 11. Control Panels including: Master #1 - WF4, RIO - LS2, RIO - LS3, RIO - LS4 1 JOB LUMP SUM _$ /53, 44/. 12. Control Panel RIO- LS1 complete 1 EA $, /31 7/4. $ /3, __ . 13. Control Panel Remote #2, - WF#2 1 EA $ d0, /1t.3. 14. Control Panel Remote #3 - Well 8R 1 EA $ D(o/. S 9,OG/. 15. Control Panel Remote #6 - Well 23 1 EA $_ $ //, 496. 16. Control Panel Remote #5 - Well 18 through 22 1 EA $ $ aE(,ETE 17. Portable Programmer 1 per 17000-16, , .10.0 j 1 EA $ $ VELE Tic TOTAL UNIT PRICE BID AMOUNT rNE HuNa REa TH/ -.TWO TOUSA .D FNE 0 Ea FT . --i4N� Nc /100 DOLLARS ($ 53 2 5S6. ao s I I PResizarr STUART ENGINEERING ONTRACTORS, INC. 88062 BF-3 � YisEa 7/�,Z/gg' 2160 MONICA DRIVE WEST PALM BEACH, FL 33406