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HomeMy WebLinkAboutDocumentation_Regular_Tab 5A_4/14/1988 i11 VILLAGE OF TEQUESTA .•• Post Office Box 3273 • 357 Te uesta Drive • �,�� � Tequesta, Florida 33469-0273 • (407) 746-7457 VILLAGE OF TEQUESTA COUNCIL MEETING MINUTES MARCH 24, 1988 I. The Tequesta Village Council held a regularly scheduled Council Meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, March 24, 1988. The meeting was called to order at 9:00 A.M. by Mayor Ron T. Mackail and a roll call was taken by the Village Clerk. Councilmembers present were:. Ron T. Mackail, Mayor; Edward C. Howell, Vice-Mayor; William E. Burckart, Joseph N. Capretta and Earl L. Collings. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq. , Village Attorney; Wendy K. Harrison, Administrative Assistant; All Department Heads, and Bill C. Kascavelis, Finance Director/Village Clerk. Also in attendance was Gene Caputo, Village Planning Consultant. II. Vice-Mayor Edward C. Howell gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA The agenda was amended to include the following items: a) Councilmember Collings: 1 ) A Council of Government meeting report 2) Recommendations for amendments to the Village Charter b) Village Manager Bradford reported: 1 ) Fire Rescue Study Commission discussion 2) Ordinance for Annexation of six (6) acres to the Village 3) The scheduling of April Council meeting times to enable holding Public Hearings c) Councilmember Burckart, comments concerning voting on issues regarding possible conflicts of interest in his capacity as a real estate broker. d) Vice-Mayor Howell: 1 ) Environmental Walk Coast Guard Property 2) Discussion of a recreational center for Tequesta Council Meeting Minutes March 24, 1988 Page 2 - IV. APPROVAL OF MINUTES AND REPORTS A) The minutes of the Village Council meeting held February 23, 1988, the minutes of the Village Council Reorganizational meeting held March 10, 1988, the Village Manager's Report covering the period of February 22, 1988 through March 18, 1988, and the Community Appearance Board Activity Report for the month of March 1988 were approved as submitted. Upon a motion from Councilmember Earl L. Collings, seconded by Vice-Mayor Edward C. Howell. The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. V. COMMUNICATIONS FROM CITIZENS A) None VI. PROCLAMATIONS Council approved the following Proclamations: a) A Proclamation proclaming the month of April 1988 as Arbor month. b) A Proclamation recognizing the 40th Anniversary of the Palm Beach Blood Bank on Monday, March 28, 1988. c) A Proclamation commending Dr. Stanley B. Jacobs, outgoing President of Tequesta Country Club Community Association. VII. APPOINTMENTS Mr. Jere Reddecliff was appointed as a regular member of the Zoning Board of Adjustment upon a motion by Councilmember William E. Burckart, seconded by Vice-Mayor Edward C. Howell. The vote on the motion was: Council Meeting Minutes March 24, 1988 Page 3 - Joseph N. Capretta - for Earl L. Collings - for Ron T. Mackail - for Edward C. Howell - for William E. Burckart - for the motion therefore passed and was adopted. VIII. DEVELOPMENT MATTERS A) The Village Council considered a request from R. Mason Simpson representing the First United Presbyterian Church to permit an open-cut on Tequesta Drive in lieu of a jack and bore technique in conjunction with a sewer improvement project. The Village Building Official reviewed the request and indicated there was a Village policy to require a jack and bore technique for the placement of utility service lines under Village's thoroughfares. He noted open-cuts resulted with rises and depressions on the roadways and recommended that the Council deny the request for the open-cut. After a brief discussion, Councilmember Collings moved, seconded by Vice-Mayor Howell, "to deny the request of R. Mason Simpson with regards to permitting an open-cut on Tequesta Drive in lieu of the jack and bore technique recommended by the Village Building Official. " The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Ron T. Mackail - for • Edward C. Howell - for Earl L. Collings - for the motion therefore passed and the request was denied. B) Gene Caputo, Village Planning Consultant reviewed a proposed contract for professional services to amend the Village Comprehensive Plan for inclusion of Reserve Annexation areas. During the discussion, Village Attorney Randolph recommended that Section II- B of the Contract should be amended to include; "however, the action of Council to amend the Council Meeting Minutes March 24, 1988 Page 4 - contracts shall not be determined to be an action causing non-compliance. " Councilmember Collings moved, seconded by Vice-Mayor Howell, "to amend the proposed Agreement for Professional Services with Executive Management & Engineering Consultants,. Inc. by amending Section II-B to include the recommendations of the Village Attorney. " The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. A lengthy discussion ensued concerning the services being proposed and the Reserve Annexation areas being considered for inclusion into the Village Comprehensive Plan. Upon completion of the discussion, Councilmember Burckart moved, seconded by Councilmember Collings, "to delay action on the matter until a Special Council imp meeting was held to review all proposals and concerns of Council. " The vote on the motion was: Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for Earl L. Collings - for William E. Burckart - for the motion therefore passed and was adopted. Councilmember Collings moved, seconded by Councilmember Capretta, "to schedule a Special Workshop Village Council meeting to review the proposed Reserve Annexation areas and to address the Agreement for expanded professional services for the Village Comprehensive Plan with Executive Management & Engineering Consultants, Inc. " The vote on the motion was: Council Meeting Minutes March 24, 1988 Page 5 - William E. Burckart - for Edward C. Howell - for Ron T. Mackail - for Earl L. Collings - for Joseph N. Capretta - for The motion therefore passed and was adopted. C) The Village Attorney read by title the First Reading of Ordinance No. 364 "An Ordinance of the Village of Tequesta, Florida, annexing a certain parcel of land to the territorial limits of the Village of Tequesta, " Lot No. 511 located adjacent to the Church of the Good Shepherd, 400 Seabrook Road. " Upon completion of the reading, Councilmember Burckart moved, seconded by Councilmember Capretta, "to adopt the First Reading of Ordinance No. 364 as presented. " The vote on the motion was: Earl L. Collings - for Ron T. Mackail - for Edward C. Howell - for Joseph N. Capretta - for William E. Burckart - for the motion therefore passed and the First Reading of Ordinance No. 364 was adopted. IX. NEW BUSINESS A) Wendy K. Harrison, Administrative Assistant to the Village Manager reviewed her proposal for a new telephone system for the Village. Ms. Harrison reviewed her analysis which included evaluation of five (5) independent systems and recommended Council's approval for the acquisition of a Southern Bell ESSX system for the Village use. She noted that the start up cost for the Village would be $9,815 and over a five (5) year period the cost savings to the Village would be in excess of $22,800, representing an aggregate savings of $12,992. which is a 132% return on investment and an annual rate of return Council Meeting Minutes March 24, 1988 Page 6 - of 26%. Upon completion of the review, Councilmember Collings moved, seconded by Vice-Mayor Howell, "to approve the recommendation for the ESSX telephone system for the Village and to authorize the expenditure of $9, 815 to be provided from the undesignated fund balance of the General Fund. " The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. B) Council discussed the creation of a quarterly Village of Tequesta Newsletter. During the discussion, consideration was given to including the Village publication distribution with the Tequesta Association of Voters and Taxpayers (TAVT) quarterly newsletter; however, Councilmember Collings stated that the Village Newsletter should not become a political vehicle of any organization within the community, and he indicated the sole purpose of the publication should be for the dessimination of information to residents of the town. Upon completion of the review and discussion, Councilmember Collings moved, seconded by Councilmember Capretta, "to proceed with the creation of a quarterly Newsletter to be published in the month of April, July, October and January of each year, subject to evaluation based on the response of citizens of the community. " The vote on the motion was: William E. Burckart - for Edward C. Howell - for Ron T. Mackail - for Joseph N. Capretta - for Earl L. Collings - for the motion therefore passed and was adopted. C) Council considered the designation of a Village Council representative to the "Town of Jupiter Indiantown Road and Bridge Task Force. " Upon Council Meeting Minutes March 24, 1988 Page 7 - completion of a brief discussion, Vice-Mayor Howell moved, seconded by Councilmember Capretta, "to designate Earl L. Collings as Council 's delegate to the "Town of Jupiter Indiantown Road and Bridge Task Force" and designate William E. Burckart as Alternate delegate. " The vote on the motion was: Ron T. Mackail - for Earl L. Collings - for William E. Burckart - for Joseph N. Capretta - for Edward C. Howell - for the motion therefore passed and was adopted. X. UNFINISHED BUSINESS A) The Village Manager reviewed a memorandum received from Franklin E. Flannery, Chief of Police reporting the results of the bid openings for obsolete Village equipment which was held on March 15, 1988. The highest bids received were: 1) 1978 Ford Pick-up truck $ 103. 2) 1985 Ford LTD Crown Victoria Police Vehicle $1,007. 3) 1984 LTD Crown Victoria Police Vehicle $1,627. 4) 1968 Ford Truck $ 551.55 The Village Manager recommended that the bids be accepted and the vehicles be sold for the amounts noted. Councilmember Burckart moved, seconded by Councilmember Capretta, "to approve the sale of the obsolete vehicles as recommended by the Village Manager. " The vote on the motion was: Earl L. Collings - for Edward C. Howell - for Ron T. Mackail - for Joseph N. Capretta - for William E. Burckart - for the motion therefore passed and was adopted. Council Meeting Minutes March 24, 1988 Page 8 - B) The Village Attorney read by title the second reading of Ordinance No. 352, "An Ordinance of the Village Council of the Village of Tequesta, Florida, repealing Appendix - B (Subdivision Regulations) Article IV, Section 9, (II) of the Code of Ordinances of the Village; providing a fair share contribution for park and recreational improvements and facilities; requiring payments to the Village of a fair share fee for the construction of the residential commercial developed within the Village; providing that said sums of money shall be held in trust by the Village for the purpose of acquiring parks and playgrounds or for purposes of making improvements to or capital expenditures for parks and recreational facilities operated by the Village; providing for arbitration in matters of disputes of value of lands; providing for severability; providing for codification; providing an effective date. " A brief discussion of the provisions of the ordinance ensued. Upon completion of the discussion, Vice-Mayor Howell moved, seconded by Counciimember Collings, "to adopt a second reading of Ordinance No. 352 as presented which provides for a Village Fair Share Impact Fee for Park and Recreational Improvements. " The vote on the motion was: Ron T. Mackail - for Joseph N. Capretta - for Earl L. Collings - for Edward C. Howell - for William E. Burckart - against the motion therefore passed and the Second Reading of Ordinance No. 352 was adopted. XI ANY OTHER MATTERS A) Mayor Mackail read a Proclamation prepared by former Mayor Carlton D. Stoddard commending Dr. Stanley B. Jacobs, President of the Tequesta Country Club Community Association during the past nine years i Council Meeting Minutes March 24, 1988 Page 9 - seven years of which Dr. Jacobs held the position of President of the Association. Since Dr. Jacobs is not present at the meeting today, Carlton Stoddard suggested formal presentation of the Proclamation at the next scheduled Council Meeting. Councilmember Collings moved, seconded by Vice-Mayor Howell, "to approve the Proclamation as presented. " The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and the Proclamation was approved. B) Councilmember Burckart stated that he is a real estate broker and as such he will abstain from voting on any matters of which he has an interest in compliance with State Statutes. Attorney Randolph reviewed the voting conflict for public officials law noting that Form 8-B was required to be filed by an official abstaining from voting because of the Conflict of Interest provisions, and he indicated that such officials should refrain from any discussion which could result with an influence to the vote on an issue before the Council. Councilmember Burckart further indicated that he would file Form 8-B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers with the Village Clerk in regard to the vote taken earlier in the meeting for the second reading of Ordinance No. 352 providing for a Village Fair Share Fee for Park and Recreation Improvements. C) Vice-Mayor Howell commented on the recent environmental walk at the Coast Guard property located at the corner of U.S. Highway One and State Route 707. He also noted that the Village currently has an environmental ordinance requiring native vegetation be used whenever possible for landscape areas withn the Village. He indicated that the Department of Natural Council Meeting Minutes March 24, 1988 Page 10 - Resources was in the process of completing a new ordinance addressing native vegetation and natural habitat, and he suggested that the Village Manager secure a copy of the new Ordinance for possible inclusion and revision of the Village Ordinace. Councilmember Howell also requested that the Village Manager and Director of Parks & Recreation explore the possibility of establishing a recreational center for youth of the area, and an expansion of youth programs. He further suggested that consideration could be given to phasing out the maintenance expense for maintaining Tequesta Park and utilize those funds for the creation and maintenance of a Youth Recreation Center. D) Councilmember Collings reported that he attended the Council of Government Workshop Meeting studying the Bridge Crossings in the area. He indicated the immediate concern for improving east-west traffic flow in northern Palm Beach County was to expand the capacity of the three bridges currently serving the area. He stated he would keep Council informed of the progress of the meetings. Mr. Collings also noted that the Committee would be reviewing the three bridge sites and the two proposed bridge sites on a field trip scheduled for Saturday, April 9, 1988. Councilmember Collings requested that the Village Attorney and the Village Manager review the Village Charter provisions and recommend legislation which would eliminate unnecessary positions such as the Village Treasurer, Tax Collector, and Tax Assessor and any other antiquated sections which should be deleted from the Charter provisions. Village Manager Bradford indicated he recently reviewed the same items with the Village Attorney and he and Mr. Randolph were in the process of drafting legislation for Council 's consideration. E) Mr. Bradford reviewed details and the urgency of adopting the First Reading of Ordinance No. 365 at Council Meeting Minutes March 24, 1988 Page 11 - today's meeting, an Ordinance providing for the annexation of approximately six (6) acres of land located in the vicinity of the Chevron Gas Station on U.S. Highway One including the property where the gas station is located and the land east to the Intracoastal Waterway. The land to be annexed as proposed included the land where the gas station is located and where they propose to install a car wash. He further noted that if the area is annexed into the Village the County has already indicated that they would grant approval for construction of the car wash; therefore, he recommended approval of the annexation of the Chevron U.S.A. property. Upon completion of the review, the Village Attorney read by title the first reading of Ordinance No. 365, "An Ordinance of the Village of Tequesta, Florida, annexing certain parcels of land to the territorial limits of the Village of Tequesta. " Upon completion of the reading, Councilmember Collings moved, seconded by Councilmember Capretta, "to approve the first reading of Ordinance No. 365 as presented. " The vote on the motion was: William E. Burckart - for Edward C. Howell - for Ron T. Mackail - for Joseph N. Capretta - for Earl L. Collings - for the motion therefore passed and the first reading of Ordinance No. 365 was adopted. The Village Manager reviewed the requirements of the formation of a Fire-Rescue Study Committee with Council and the Village Attorney. - Upon completion of a lengthy discussion primarily concerned with the Sunshine Laws of the State of Florida, the Village Manager indicated he would reassess his previous recommendations and revise his recommendations of members to comprise a Fire-Rescue Study Committee for the Village. • I Council Meeting Minutes March 24, 1988 Page 12 - The Village Manager indicated that the April Council meetings would be scheduled for 5:30 P.M. on the 14th and 28th of April which is necessary to accommodate legal requirements for advertising of legislation appearing on the agenda of those meetings. There being no other business before the Council, the meeting was adjourned at 11:30 A.M. Respectfully submitted, Bill C. Ka-c• velis Finance Dir.ctor/Clerk BCK/mk Date Approved: April 14, 1988