HomeMy WebLinkAboutDocumentation_Regular_Tab 10A1_4/14/1988 a
March 10, 1988
Thomas 8. Bradford, Village Manager
Village of Tequesta, Florida
Mr Bradford
At this point in time , the police department has a Dictaphone model 4000
logging recorder machine that is on loan from Palm Beach County. This machine
records all police radio transmissions and 9-1-1 emergency calls on twenty four
hour reel to reel tapes that are stored for a period of thirty one days and
then reused,. We have had this machine for seven years, it is big and space
consuming and also loud enough to be annoying to the dispatchers who sit right
in front of it for eight hours a day. This year the County E.M.S. has received
funds through a special phone tax , to furnish these machines to all departments
and to replace the ones that need it . Ours needs to be replaced.
Having reviewed materials on new models of recorders from Dictaphone and a new
company called Florida Electronics, Inc . , I feel that that the J.E. I .' ' system
from Florida Electronics, Inc . would suit our needs best as it is half the size
of the other machines and is quiet running. The recording is done by cassette
tape and the storage space would be cut down by 90%.
These tape recording machines will record all incoming calls on the front desk
phones as well as 9-1-1 lines and the radio transmissions. The attached list of
equipment numbered one through twelve , is the equipment we intend to purchase
for a total price of $9,774.50. The proposal has already been approved by the
D.E.M.S. including yearly maintenance on the recorders which will be paid by
the D.E.M.S. each year . The procedure will be for the Village to order and pay
for the equipment and then submit the paid bill to the D.E.M.S. They in turn
will reimburse the Village within thirty days ( see attached letter ) .
The equipment can be installed within thirty days of order and should be paid
for at that time to expedite the reimbursement .
This logging equipment has nothing to do with the 9-1-1 ANI/ALI equipment that
is being strictly handled by the D.E.M.S. and Southern Bell Co.
Respectfully Submitted (1._,(_
Carl Roderick , Captain
CHEF OF POLICE
VILLAGE OF TEDUESTA
'D 357 TEDUESTA DRIVE
TEDUESTA.FLORIDA
TELEPHONE MAILING ADDRESS
AREA CODE 305 P.O.BOX 3273
746-7474 TEDUESTA, FLORIDA 33469
March 4th, 1988
Mr. Mark Adler
9-1-1 Specialist
Palm Beach County, Fl.
Dear Mr. Adler
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We are hereby requesting authorization to purchase the Communication
Recording System described in the enclosed formal proposal from Florida
Electronics, Inc.
The equipment is required for recording two 9-1-1 phone lines, that are
answered from three (3) telephone sets. Our primary telephone line that
is answered from two (2) additional phone sets and out primary police
radio frequency.
The portable playback...eguipment will be used by our communication super-
visors and may also be used in a Court of Law.
We understand that when we receive your authorization to purchase, we
will make the equipment acquisition and furnish you with the required
documentation that the equipment has been paid for and that you will
reimburse us for the full amount approved.
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Sincerely'
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Carl R. Roderick, Captain
Tequesta Police Department
P.O. Box 3273
Tequesta, Florida 33469
Board of County Commissioners. County Administrator
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Jan Winters
Carol A. Roberts, Chair
Kenneth.M. Adams, Vice Chairman Department of Public Safety
Karen T. Marcus
Paul W. MileIli,Director
Carol j. Elmquist 1f 13 Division of
Dorothy Wilken V�1'�a ��� Emergency Medical Services
tl `, �� Z Telephone:(30S)697-4070
OOUNfS
MEMORANDUM
TO: Tequesta PD DATE : March 4, 1988
Capt . Roderick
FROM: Robert Butterfield,
E. M. S . Coordinator
Mark Adler,
9-1-1 Specialist
RE: Reimbursment for Expenditures under FETA
The attached request for purchase of logging recorder and instant
playbacy recorders at a cost of $9 , 774. 50 has been approved by
the Palm Beach County 9- 1 - 1 Coordinator . The PSAP will be
reimbursed approximately 30 days after receipt of the paid
invoice .
9a.„itit _..4.ac ';441 . 1'eat.
Robert Butterfiel Mark Adler,
E. M. S. Coordinator 9-1-1 Specialist
3700 Belvedere Road, Bldg. S-1170 West Palm Beach, Florida 33406
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•
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Capt. Carl Rodrick
Police Department •
357 Tequesta Dr.
Tequesta, Fl. 33469
We are pleased to submit our formal proposal for providing a complete six channel
recorder logging system to meet accreditation requirements for enhanced 9-1-1
dispatch centers.
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Item Quantity Equipment Description USnit Cost Total.
1 3 JEI Coamunication Recorders, model 804 $1,569.00
two channel, each channel i ;4,707.00
8 hours taping time independent,
P n9 per cassette.
Audible and visual low tape alarm
and instant playback.
2 1 204 Time Log Code Generator with six $1,044.00
digit LED 24 hours military time; hour, •
$1,044.00
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- • minutes-:and seconds, records on tape •
time that messages are received or •
transmitted and serves up to 10
model 804 recorders.
3 5 Telephone Connecting Cable. $ 82.00 $ 410.00
4 1 Radio Connecting Cable. $ 82.00 $ 82.00
5 1 Date on tape log adds 3 digit day of $ 512.00
year display. 512.00
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6 1 Portable playback unit with head $ 414.00
phone set model MOO. •
414.00
7 1 Time code reader for playback $ 624.00
unit model TR100. 624.00
8 3 Cassette storage kits, each with $ 82.00
fifteen 8 hour cassettes. $ 246.00
9 ' l 12 months maintenance cost, including
(3) 804's, (1) 204, (1) playback unit 576.00
and (1) time code reader.
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10 Complete installation and check out of
supervisory personnel with system opera- 225.00
. tion. •
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11 Freight and insurance
42.00 '
12 1•• J.E.I. storage. cabinet-- : • $892.56
. $892.50 .
QUOTATION
DATE
From Florida Electronics, Inc.
P. 0. Box 3147
St. Augustine, FL 32085-3147 F.O.B.
(904) 824-3572 - 824-0665 TERMS
DELIVERY
To
We are pleased to quote as follows. Your inquiry
QUANTITY DESCRIPTION
PRICE TOTAL
J.E.I. RECORDING SYSTEM PRICING
Model 804A J.E.I. Communications Recorder, two channel $1,569.00
each with eight hours of recording time, 15 and 30
second instant replay buttons, audible tape low
alarm and cassette tape.
1 Model 204A Time Code Generator with six digit LED 24 $ 1,049.00
hour military time; hour, minutes, and seconds. Records
on tape, time that messages are received or transmitted
and serves up"to 20-of the 804A Recorders. May be added
at any time simply by plugging it into the Recorder.
Radio Connecting Cable, #804-RC-1 $ 82.50
Telephone Connecting Cable
Single Line Connection, #804-TC-1 $ S2.50
Instrument Connection, #804-TC-2 $ 82.50
OPTIONS
#TK15 Tape kit with storage case and 15 cassettes. $ 82.50
*BE-1 Bulk tape eraser $ 31.00
#PB100 Play back unit with headset $ 414.75
#TR200 Time code reader $ 624.75
*Date on tape (adds three digit day of year display) $ 514.50
J.E.I. storage cabinet for 10 channel system. Includes $ 892.50
tape drawer and window door with key lock. SIZE: 38"
high, 20" wide and 22" deep.
Storage cabinet for 20 channel system available.
*45 day delivery
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