Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 4A_3/24/1988 VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive �� := Tequesta,Florida 33469-0273 • (407)746-7457 ♦- \ VILLAGE OF TEQUESTA COUNCIL MEETING MINUTES FEBRUARY 23, 1988 I. The Tequesta Village Council held a regularly scheduled Council Meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida on Tuesday, February 23, 1988. The meeting was called to order at 7:00 P.M. by Mayor Carlton D. Stoddard and a roll call was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice-Mayor; Earl L. Collings, Ron T. Mackail, and Edwin J. Nelson. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq. , Village Attorney; Wendy K. Harrison, Administrative Assistant; Scott D. Ladd, Building Official; Gary Preston, Director of Public Works Recreation; and Bill C. Kascavelis, Finance Director/Viiiage Clerk. II. Mayor Carlton D. Stoddard gave the invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA The following items were approved for presentation under Agenda Item X - ANY OTHER MATTERS: A) Member Collings, a report on the last Palm Beach County Beaches and Shores Council meeting. B) Mayor Stoddard, a report on the election of the representative for District I on the Palm Beach County Planning Council. C) The Mayor announced various meetings of interest to Village officials and residents of the community. D) The Mayor reminded the Village Manager that the Village Council should designate a voting delegate and alternate to the Loxahatchee Council of Governments at the scheduled March 10, 1988 organizational meeting of Council. Council Meeting Minutes February 23, 1988 Page 2 - IV. APPROVAL OF MINUTES AND REPORTS A) The Village Council meeting minutes of January 26, 1988, the Village Council special meeting minutes held on February 4, 1988, and the Village Council Workshop meeting minutes held on February 9, 1988 were approved as submitted upon a motion by Councilmember Collings, seconded by Vice-Mayor Howell. The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and the minutes of the meetings noted were adopted. B) The Village Manager's Report for the period covering February 5, 1988 through February 19, 1988 was approved as submitted. C) The Community Appearance Board Activity Report of the meeting held February 5, 1988 was approved as submitted. V. PROCLAMATIONS AND AWARDS A) Ms. Jennifer Ford, Chairman, Jupiter-Tequesta Advisory Committee Against Drugs; presented a Flag-"Just Say No To Drugs" to the Village. Ms. Ford noted that the Jupiter-Tequesta organization against drugs meets the first and third Tuesdays at 7:30 P.M. at the Jupiter Middle School-P-17, and she encouraged attendance by all concerned residents and parents of the area. B) Mayor Stoddard presented a Proclamation of Appreciation to the Tequesta Pines Property Owners Association, Inc. for their recent landscaping project to the entrance ways of Tequesta Pines. Mr. Mike Vesel, President, Tequesta Property Owners Association, Inc. accepted the award on behalf of the residents of Tequesta Pines. Council Meeting Minutes February 23, 1988 Page 3 - VI. COMMUNICATIONS FROM CITIZENS A) Mr. Frederick Holles, 10847 Hubbard Street, Jupiter, addressed Council concerning opposition from residents residing in Northern Martin County to the planned location of the Psychiatric Hospital north of County Line Road and west of the FEC railroad tracks. Mr. Holles requested the cooperation of the Tequesta Village Council in an effort to discourage locating such a facility in the area designated, which is in close proximity to the Girl Scout Camp located off Girl Scout Camp Road. Mayor Stoddard thanked Mr. Holies for his comments and indicated the matter would be discussed later in the meeting under Any Other Matters. VII. DEVELOPMENT MATTERS A) Mr. Gary Van Brock, agent for Ernest A. and Herbert C. Dorner requested a thirty (30) day postponement for the rezoning petition for the Dorner Property, currently zoned R-1 located on North Cypress Drive, and application for the subdivision review of "Cypress Ridge", to enable the completion of additional data to be prepared for the presentation to Council. Upon completion of a brief discussion with Mr. Van Brock, Councilmember Collings moved, seconded by Councilmember 'Mackaii, "to approve the request from Mr. Gary Van Brock for postponement of the petition for the Dorner Property currently zoned R-1 located on North Cypress Drive, and the subdivision review for Cypress Ridge for presentation to Council at the March 24, 1988 Council meeting. " The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Edward C. Howell - for Earl L. Collings - for Ron T. Mackail - for the motion therefore passed and was adopted. Council Meeting Minutes February 23, 1988 Page 4 - • D) Mr. Gene Caputo, Village Planning Consultant reported that he is at the point in the progress of the Village Comprehensive Plan to address reserve annexation areas for the Village. He reviewed his letter to the Village Manager dated February 16, 1988, indicating the additional services that would be required for inclusion into the Village Comprehensive Plan for the addition of a portion of Section 26 all of Section 27 of the unincorporated area in Palm Beach County located west of the Country Club peninsula, and the area north of the present northern municipal boundary, north approximately one mile to Jonathan Dickinson State Park. He indicated that the Growth Management Act of 1985 would necessitate revision of many of the elements of the Evaluation Appraisal Report of the Comprehensive Plan including: 1. A complete redrawing of the base map series 2. Revision and rewrite of the new completed EAR 3. Amendment of completed portions of the emerging Comprehensive Plan for establishing new levels of service for potential annexed areas. 4. Conducting hearings to review the policies. The extended scope of services to be provided the Village would require amending the current contract with Executive Management 6 Engineering Consultants, Inc. for the work to be provided. Mr. Caputo indicated if it was Council's desire to include these areas in the Village Comprehensive Plan he would prepare an estimate of the additional cost and forward his proposal to the Village Manager. Mr. Caputo clarified the required additional services with regard to annexation and the Growth Management Act, as requiring the Village to effectively document that it can support the future growth of the area with the governmental Council Meeting Minutes' February 23, 1988 Page 5 - services required for annexation, such as water service, adequate roadways, police protection, etc. Upon conclusion of the discussion, Councilmember Collings moved, seconded by Councilmember Howell, "that Executive Management & Engineering Consultants, Inc. provide the Village Manager with a proposal for planning services necessary for inclusion into the Village Comprehensive Plan portions of Section 26 and all of Section 27, and the area one mile north of the current northerly boundary into Martin County to Jonathan Dickinson State Park. " The vote on the motion was: ; Carlton D. Stoddard - for Edwin J. Nelson - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. C) The Village Manager discussed the Tequesta Drive Improvement Project Right-of-Way options which were reviewed with the Community Appearance Board on Wednesday, February 17, 1988. Mr. Bradford noted that three options were presented to the Community Appearance Board for their consideration. Each option represented a different configuration of median size, sidewalks, and planting strips on Tequesta Drive particularly at the intersection of U.S. Highway One. Mr. Bradford indicated that the Community Appearance Board was in favor of Option 1 which provides for maintaining the existing median at U.S. Highway One at 17 feet, provides for a 5 foot sidewalk on both sides of the road, and separates the walks from the roadway by a 6 foot planting area. The members expressed a desire for Royal Palm Trees in the planting strips, but specific landscaping recommendations were to be addressed at a later date. They also expressed a desire to include an irrigation system for the landscaped area on Tequesta Drive. Council Meeting Minutes • February 23, 1988 Page 6 - Council discussed the advantages and disadvantages of the options presented. Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Howell "to accept the recommendations of the Community Appearance Board designating the option 1 configuration for the median size, sidewalks, and planting strips, to include an irrigation system for the landscaping area on Tequesta Drive, and inclusion of the Planning Commission's original concept for the Village Signage. " The vote on the motion was: Earl L. Collings - for Edwin J. Nelson - for Carlton D. Stoddard - for Edward C. Howell - for Ron T. Mackail - for the motion therefore passed and was adopted. The Mayor indicated that it was an oversight that the Planning Commission was not included in the project review held with the Community Appearance Board, and he suggested that Mr. Bradford address the matter with Dr. Jacobs and the Planning Commission. (A copy of the Village Manager's memorandum to Village Council dated February 18, 1988 detailing drawings of the options presented for consideration is attached and made a part of these minutes for informational purposes. ) D) Mr. Scott D. Ladd, Village Building Official reviewed an application received from Mr. Donald E. Gould, Gould Signs, for a free standing sign to be located at the Courtyard of Tequesta, 304 Tequesta Drive, which was previously approved by the Community Appearance Board at their February 5, 1988 meeting. During the review, Council expressed concern that the location of the free standing sign as proposed had a potential conflict with the Tequesta Drive Widening Improvement Project, and suggested Council Meeting Minutes February 23, 1988 Page 7 - that Mr. Gould review the matter with his client and select another location for the sign which was not in conflict with the widening project. Upon completion of the review, Councilmember Howell moved, seconded by Councilmember Nelson, "to postpone action on the application for the free standing sign at Courtyard at Tequesta until the March 24, 1988 regular scheduled Council Meeting. " The vote on the motion was: Carlton D. Stoddard - for Ron T. Mackail - for Edward C. Howell - for Earl L. Collings - for Edwin J. Nelson - for the motion therefore passed and was adopted. E) The Village Manager reviewed his memorandum to Council dated February 18, 1988 detailing the progress and associated cost for the renovation of the Village buildings. Mr. Bradford noted that the cost has been contained to the original estimate for the renovation; however, at the request of Council a meeting with Mr. James Stergas, a professional architect and member of the Village Planning Commission resulted with a recommendation by Mr. Stergas that textured vinyl wall paper of a light color for both the hallway and offices in the administration wing of Village Hall was worthy of consideration. Mr. Stergas noted that the relatively high initial cost of wallpaper becomes as cost effective as painted walls when maintenance costs are included. Mrs. Carol Beckman, our decorating consultant, also provided us with her opinions, at no charge and she concurred with Mr. Stergas's recommendations. In addition to the wall coverings, Mr. Bradford requested direction from Council for consideration of purchasing one hundred new cloth stacking chairs for the Council Chamber, new furniture for the lobby in the Administrative Offices, a 96" x 96" wall mounted screen for the Council Meeting Minutes February 23, 1988 Page 8 - • Council Chambers, and an overhead opaque projector. The cost estimated for these items, including wallpapering the Administrative Offices was estimated at $9,980. Council concurred with the recommendations of the Village Manager and commended the Village staff for the revisions to the Administrative office design, which is conducive to an open atmosphere suggested by the Vice-Mayor. Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Collings, "to approve the request for additional funding for the renovation of the Village buildings in the total amount of $9, 980 as indicated in the Village Manager's memorandum dated February 18, 1988. " The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Edward C. Howell - for Earl L. Collings - for Ron T. Mackail - for the motion therefore passed and was adopted. VIII. UNFINISHED BUSINESS A) Attorney Randolph read by title only Ordinance No. 363, "An Ordinance of the Village Council of the Village of Tequesta, Palm Beach County, Florida, amending Ordinance No. 355, pertaining to Trailers or Temporary Structures or Vehicles; providing regulations for same; providing a penalty. " Councilmember Nelson moved, seconded by Councilmember Collings, "to approve the first reading of Ordinance No. 363 as presented. " The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Ron T. Mackail - for Earl L. Collings - for Edwin J. Nelson - for the motion therefore passed and the first reading of Ordinance No. 363 was adopted. Council Meeting Minutes February 23, 1988 Page 9 - B) The Village Manager reviewed Resolution No. 7-87/88 amending the Intergovernmental Agreement between Palm Beach County and Tequesta for Roadway Improvements in the Tequesta area which was necessary to accommodate right-of-way changes for Tequesta Drive. The Village Attorney read Resolution No. 7-87/88 by title, "A resolution of the Village Council of the Village of Tequesta, Florida, approval an Intergovernmental Agreement between Palm Beach County and the Village of Tequesta regarding Roadway Improvements in the Tequesta area. " Upon completion of the reading, Mr. Bradford indicated two motions would be required for adoption of the resolution. First, authorization for the Village Manager to change the exhibit to be attached to the Intergovernmental Agreement to properly reflect the right-of-way desires of Village Council, and second, a motion to adopt the resolution referenced in Section 1 "a graphic illustration noted as figure "F" of the Comprehensive Traffic Study, amended by the Preliminary Design Drawings/Exhibit presented to and approved by the Village on August 11, 1987, thereafter amended on February 23, 1988, attached hereto as Exhibit "A. " Mr. Bradford also noted that Exhibit "A" will be prepared by Mr. Jim Collins and attached to replace the previous exhibit. Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Nelson, "to authorize the Village Manager to change the exhibit to be attached to the Intergovernmental Agreement to properly reflect the right-of-way desires of the Village Council. " The vote on the motion was: Earl L. Collings - for Edward C. Howell - for Carlton D. Stoddard - for Edwin J. Nelson - for Ron T. Mackail - for the motion therefore passed and was adopted. • Council Meeting Minutes February 23, 1988 Page 10 - Councilmember Nelson then moved, seconded by Councilmember Collings, "to adopt Resolution No. 7- 87/88 as amended. " The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Ron T. Mackail - for Earl L. Collings - for Edwin J. Nelson - for the motion therefore passed and Resolution No. 7- 87/88 was adopted. IX. NEW BUSINESS A) Mr. Jim Collins, Village Engineer reviewed his recommendations for repairs to the Dover Road and Elm Avenue Storm Sewers. Mr. Collins noted that the repairs required were most likely the result of high ground water levels, a condition experienced throughout the Village. A condition which contributes to the cracking of concrete pipes and enables soil to drop into the pipe causing depressions. Mr. Collins noted the work to be performed will include: 1) Exposing the joints 2) Dewatering 3) Pouring concrete collars on the joints 4) Driveway repairs 5) Replacing existing sod and vegetation The low bid for completion of the project was received from Four Jay's Construction Company of Juno Beach in the amount of $39,800, which is considerably less than the $49,000 allocated for the project in this year's budget. Mr. Collins recommended approval of contracting with Four Jay's Construction, and he noted the project would be completed within a 60 to 90 day time period. Upon completion of the review, Councilmember Collings moved, seconded by Councilmember Nelson, "to award the Dover Road and Elm Avenue Storm Sewer repair contract Council Meeting Minutes February 23, 1988 Page 11 - to Four Jay's Construction of Juno Beach, per their bid proposal at a cost not to exceed $39,800. " The vote on the motion was: Edward C. Howell - for Ron T. Mackail - for Carlton D. Stoddard - for Earl L. Collings - for Edwin J. Nelson - for the motion therefore passed and was adopted. B) The Village Manager reviewed his memorandum to Council dated February 19, 1988, amending a proposed Village Fair Share Fee Ordinance for Parks and Recreation Improvements. Mr. Bradford noted that the purpose of amending the subdivision regulation was to extend the application of assessing the impact fee for park and recreational purposes to include new commercial construction within the Village. He noted that a comparison of the value of residential and commercial property within the Village disclosed that commercial property was appraised at an amount considerably less than the residential property; therefore, the proposed legislation provides for assessment of the impact fee for both residential and commercial property at the same rate, which is set at 4% of the market value of the property being developed. Mr. Bradford further noted that the effective date of the legislation was scheduled for May 1, 1988. The Village Attorney read by title the first reading of Ordinance No. 352, "an Ordinance of the Village Council of the Village of Tequesta, Florida, repealing Appendix B (Subdivision Regulations) Article IV, Section IX (2) of the Code of Ordinances of the Village; providing a fair contribution for park and recreational improvements and facilities; requiring payment to the Village of a fair share fee for the construction of residential and commercial development within the Village; providing that said sums of money shall be held in trust by the Village for the purpose of acquiring parks and playgrounds or for purposes of Council Meeting Minutes February 23, 1988 Page 12 - making improvements to, or capital expenditures for parks and recreational facilities operated by the Village; providing for arbitration in the event of disputes over the value of land; providing for severability; providing for codification; providing an effective date. " Upon completion of a brief discussion of the proposed ordinance, Councilmember Mackail moved, seconded by Vice-Mayor Howell, "to approve the first reading of Ordinance No. 352 as presented. " The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Earl L. Collings - for Edward C. Howell - for Ron T. Mackail - for the motion therefore passed and the first reading of Ordinance No. 352 was adopted. C) The Director of Finance reviewed a memorandum dated February 18, 1988 providing for amendments to the Village operating budget for fiscal year 1988. The total revision required tothe General Fund Budget was $10,776 and the total revision required to the Water Department Enterprise Operation and Maintenance Fund Operating Budget was $18,050. The revisions requested reflect a .39$ increase to the General Fund operating budget and 1.73$ increase to the Water Department Operating Fund Budget. Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Collings, "to approve Resolution No. 6-87/88 as presented. " The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Edwin J. Nelson - for Earl L. Collings - for Ron T. Mackail - for Council Meeting Minutes February 23, 1988 Page 13 - the motion therefore passed and Resolution No. 6-87/88 was adopted. X) ANY OTHER MATTERS A) Councilmember Collings reported on the agenda items addressed by the Beaches and Shores Council of Palm Beach County at their last monthly meeting. He noted the following five (5) items: 1) Local jurisdictions do have the right to close their beaches. 2) The pending dune ordinances requiring 50 foot setbacks rather than the current 25 foot setback requirements is still being considered for recommended adoption. 3) The "beach restoration management plan for Palm Beach County" will be reviewed by the Governor and his cabinet next month. 4) A copy of a Resolution adopted by Highland Beach, opposing the proposal to permit off shore drilling along Florida's Coast, would be given to the Village Manager for consideration of a resolution to be adopted by the Village. 5) A Self Evaluation Committee was appointed to evaluate the Beaches and Shores Council. The Committee indicated the goals of the Council were being met; however, they reported considerable time was being spent on minor issues and suggested more time be spent on long term issues. They also recommended that three (3) committees be established. 1 ) A Committee to oversee the Comprehensive Beach Management Plan. 2) A Committee to study the Coastal Zone Element. 3) A Committee to review funding. Council Meeting Minutes February 23, 1988 Page 14 - The Beaches and Shores Council tabled the recommendations of the Self Evaluation Committee, and indicated the three committees were unnecessary since the items consist of the primary purpose of the Beaches and Shores Council. Mayor Stoddard thanked Member Collings for his report and commended Mr. Collings for the time devoted to attending the Beaches and Shores Council meeting on behalf of the Village. B) Councilmember Nelson reported, that the Palm Beach County Municipal League appointment to the Palm Beach County Planning Council, would be voted on at the next meeting. Mr. Aldridge has served as the appointee in the past. Member Nelson noted that Mr. Griff Roberts, Town Manager, Town of Jupiter was also a nominee for the appointment to the Planning Council, and it was Mr. Nelson's recommendation that the Village Council support Mr. Griff Roberts for the appointment as a representative of North County. d indicated Palm Beach CountyMunicipalrLeague was scheduled to meet tomorrow and he would vote for the candidate recommended by Council. Councilmember Nelson moved, seconded by Councilmember Collings, "to support Mr. Griff Roberts, Town Manager, Town of Jupiter for appointment to the Palm Beach County Municipal League Planning Council to represent North County. " The vote on the motion was: Edward C. Howell - for Ron T. Mackail - for Carlton D. Stoddard - for Edwin J. Nelson - for Earl L. Collings - for the motion therefore passed and was adopted. C) Mayor Stoddard reported that the Palm Beach County Municipal League would be also be discussing their recommendations regarding the proposed Palm Beach Council Meeting Minutes February 23, 1988 • Page 15 - County Health Care Taxing District appearing on the March 8, 1988 ballot. The Mayor noted the proposed millage of 1.5 mills would impact Village taxpayers in excess of $400,000. The Mayor suggested that Mr. Robert Joslin, President of the Tequesta Association of Voters & Taxpayers, notify all Tequesta residents by mail of the facts concerning the taxing district, with regard to the method of selecting representatives for the areas being served, and the lack of provisions regarding payments to hospitals for services provided. The Mayor indicated Palm Beach County Municipal League voted not to take a stand on the issue and had reservations of the two areas specified. After a brief discussion of the matter, Councilmember Collings moved, seconded by Councilmember Nelson, "that a letter be drafted detailing the facts concerning the Palm Beach County Health Care Taxing District and be provided to Mr. Joslin for distribution to the Village of Tequesta residents. " The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Ron T. Mackail - for Edwin J. Nelson - for Earl L. Collings - for the motion therefore passed and was adopted. D) Mayor Stoddard reviewed a report and a resolution he prepared for Council concerning the safety for Tequesta's students who are scheduled to be bussed to the new Church Street Elementary School in West Jupiter. Council discussed the concerns expressed by Mayor Stoddard, and Councilmember Mackail suggested that North County School Board member, Mrs. Gail Bjork, be contacted to address Council concerning the matter. Councilmember Collings suggested that the resolution be amended to include enrollment data and all the elements discussed. The Village Manager indicated he would prepare the necessary revisions to the resolution as requested. . Council Meeting Minutes February 23, 1988 Page 16 - Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Collings, "to adopt the resolution to ensure safety for Tequesta students if they are reassigned by Palm Beach County to the new elementary school on Church Street in West Jupiter as amended. " The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Earl L. Collings - for Ron T. Mackail - for Edward C. Howell - for the motion therefore passed and Resolution No. 8- 87/88 was adopted. D) Vice-Mayor Howell noted this was the last meeting that would be presided over by Mayor Stoddard, and he commended the Mayor for his service for the past eleven (11) years to the Community. There being no other business before the Council, the meeting was adjourned at 10:45 P.M. Respectfully submitted, Bill C. Kascav is Finance Dire or/Clerk BCK/mk Attachments Date Approved: March 24, 1988