HomeMy WebLinkAboutDocumentation_Regular_Tab 04_6/8/2023Agenda Item #4.
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MINUTES
WORKSHOP MEETING
VILLAGE OF TEQUESTA, FL
MAY 1, 2023 6:00 PM VILLAGE HALL CONFERENCE
ROOM
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Young at 6:00 p.m. A roll call was taken by Deputy
Clerk Mary Ann Grieser.
Present were:
Vice -Mayor Laurie Brandon, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Mayor
Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory.
Late were:
Absent were:
AGENDA ITEMS
1. Council Discussion to Revise the Existing Definition for Veterinary Office
Mr. Lance Lilly, Community Development Senior Planner reminded Council of the
changes requested by Council in regards to the proposed Veterinary Office on Cypress
Drive. The changes involved requiring an outdoor area for post treatment and removing
24 hour emergency care from the definition. Mr. Lilly reminded Council that adopting the
new code could possibly be create a legal nonconforming structure.
Council asked about the location of the outdoor area and discussed changing the word
"may" to "shall".
Council was in favor of removing the 24 hour emergency care, and rear location
requirement, and keeping the word "may".
2. Discussion on Sea Turtle Protection Ordinance
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Ms. Lynne Britt of the Building Department gave an overview on why sea turtles were
important to the environment and the agencies in charge of their protection. The current
Village ordinance contained outdated language, while the county and state had language
regarding lighting, districts, windows, glazing,doors, and a sea turtle fund. Council would
like to move forward in matching the state requirements.
3. Consider Amending the Emergency Pay Policy
Finance Director Jeff Snyder presented an amendment to the emergency pay policy
regarding overtime and emergency pay as it related to FEMA (Federal Emergency
Management Agency) payments. Non essential employees that were called to work could
receive emergency pay with essential employees receiving two (2) times the hourly rate.
Council was supportive of the amended policy.
Mr. Tom Bradford of 44 Chestnut Trail asked how the policy would be adopted and
recommended adoption via resolution.
4. Discuss Concepts For Village Owned Property That Consist Of One Point Zero Three
Acres (1.03), More or Less, Off Land Located Immediately West of the Florida East
Coast (FEC) Railway South of Tequesta Drive.
Council had concerns with safety issues due to the location of the parcel. They also had
concerns with budgetary constraints in funding. Grants were a possibility for landscaping/
upgrades to the area. Vice Mayor Brandon was in favor of drought friendly landscaping
and agreed with the group that version "B" was her preference.
Mrs. Pat Watkins of River Drive was concerned with spending any money on the parcel.
She believed parking and safety were huge issues and wondered how much
"beautification" could be viewed from a speeding train.
Mr. Tom Bradford of Chestnut Trail spoke of access to the property, and clutter from
adjacent businesses spilling over into the right of way.
Council would keep it on the list as a "low priority" item.
5. Discussion On Purchase Of Parkland And Open Space
Manager Jeremy Allen updated Council on the latest communication from a willing seller
at 590 North Dover, which was adjacent to Constitution Park. Several Council Members
conveyed disappointment in the fact that the recent bond referendum did not pass. Mayor
Young would like to fine tune the list of possible available properties.
Mrs. Marcia Nielson of Beechwood Trail, opined that the bond would have passed had the
Village been more specific on how it would be used. Additionally, she would prefer to leave
the proposed house standing and use the pool for swimming lessons.
Mr. Tom Bradford commented on parcels and wondered if the owners agree to a right of
first refusal.
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Mayor Young commented that there was a consensus to fine tune and focus on the areas
that Council was interested in pursuing. The topic would move forward to another
Workshop Meeting.
ADJOURNMENT
The meeting was a adjourned at 7:22 PM.
MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 7:22 PM Vice -
Mayor Brandon seconded the motion. Carried unanimously 6-0.
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
Agenda Item #4.
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MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
APRIL 13, 2023 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Molly Young at 6:15 p.m. A roll call was taken by Village
Clerk Lori McWilliams.
Present were:
Mayor Molly Young, Council Member Frank D'Ambra, Vice -Mayor Laurie Brandon, Council
Member Patrick Painter, and Council Member Rick Sartory.
INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Molly Young
An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance led by
Mayor Young.
PRESENTATION
1. Proclamation Honoring the 90th Anniversary of Palm Beach State College
Dr. Tracey Pellet, Palm Beach State College - Palm Beach Gardens Campus Provost and
Dean of Corporate and Continuing Education, accepted the proclamation. He
acknowledged the Board of Trustees and Staff. Dr. Pellet also provided a brief history of
Palm Beach State College and thanked the Village and Council for their support.
2. Proclamation Recognizing April as Water Conservation Month
The proclamation would be mailed as there wasn't anyone in attendance to accept it.
CONSENT AGENDA
MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Council
Member Sartory seconded the motion. Carried unanimously 5-0.
3. MINUTES: February 7, 2023 Workshop, February 22, 2023 Workshop, February 27,
2023 Workshop, February 9, 2023 Regular Council and March 9, 2023 Regular
Council
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4. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments
and memorandum of understanding to Council.)
A. ABC Concrete Cutting Quote 09813 - Public Works, $583.00.
B. First Due Fire Prevention Software Proposal - Fire Department, $4,475.00.
C. Kimley-Horn Professional Services Agreement, FL DEO Community Planning
Technical Assistance
Grant -Utility Undergrounding Master Plan - Administration, $3,500.00.
D. Kimley-Horn WA Fuel System Maintenance & Repair Services Agreement -Public
Works, $5, 000.00
E. Pace Labs Drinking Water Analysis Proposal - Utilities, $6,012.00.
F. Playmore Recreational Products Quote 18096 - Parks & Recreation, $3,844.19.
G.Underwater Solutions, Inc. Agreement -Utilities, $8,572.00.
5. RESOLUTION 06-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA, CERTIFYING THE RESULTS OF THE REGULAR
ELECTION HELD ON MARCH 14, 2023 FOR THE VILLAGE OF TEQUESTA COUNCIL;
AND FOR OTHER PURPOSES.
6. SE 03-23 - This is a Special Event application for an annual July 4, 2023 four -mile
running race by Believe With Me, a registered Florida Not -For -Profit Corporation, to
take place at Constitution Park on Dover Rd. The event is to be held on Tuesday July
4, 2023 from 6:30 a.m. - 9:30 a.m. No alcohol will be served. The projected number
of attendees for the event is 800. The applicant has provided proof of insurance and
will hire Police and Fire Detail for the event. The purpose of the event is to honor
families of fallen soldiers and all proceeds will directly benefit families that have lost
a loved one in the line of service.
7. Consider the Approval of a Donation of a 2023 Sea-Doo Fishpro Trophy Personal
Watercraft from BRPS US Inc.
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Mr. Harrison Hine of 19038 Point Drive spoke about bicycles on the sidewalk which were not
abiding by the Florida Statute. He requested all bicycles adhere to the laws and announce
themselves to pedestrians.
COMMUNICATIONS FROM COUNCIL
Council Member D'Ambra inquired on the ability strengthen Air B&B disclosures without violating
state statutes as he had heard about some commercial vehicles parked in an Air B&B.
Mayor Young announced the conclusion of another successful year of Tunes & Trucks and the
start of the Residents Academy.
STANDING REPORTS
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Village Attorney
Village Attorney, Keith Davis, looked forward to working with the new Council and enjoyed
attending the first night of the Residents Academy.
Village Manager
8. Monthly Manager's Report and Quarterly Investment Report
Village Manager, Jeremy Allen, announced the April Coffee with the Manager at Dunkin
Donuts, the Coffee with a Cop and Shred it Event, and the April 22nd Earth Day Clean-up
event.
Police Department
9. Police Department Standing Report
Police Chief, Gus Medina, announced the successful family fun day and department
trainings. He was very pleased to acknowledge Corporal Jesse DaCosta and his work
regarding a stolen vehicle which was recovered within 24 hours and led to assisting the
Hollywood police department solving a homicide investigation.
Council Member Sartory inquired on the SeaDoo donation and training. Chief Medina
shared the two year process of receiving the donated SeaDoo and, through a partnership
with the Palm Beach Sheriffs office, training would be completed.
Council Member D'Ambra inquired on the boat dock move, Chief Medina stated the dock
did not have a lift and other options were being pursued.
Fire Department
10. Fire Department Standing Report
Fire Chief, James Trube, announced the air bottle filling station was installed and would
enhance the training ability for the department, and the traffic pre-emption system was
working well. He was pleased to inform Council the new fire truck was on the way to Ft.
Myers for installs and would be delivered to Tequesta in 4-6 weeks. Training on the new
truck would then take place for two weeks and a ceremonial push -in would be scheduled
for a July time frame. Chief Trube shared two new firefighters were hired, Kyle Trotter and
Lara Powell, and he would be attending the Governors hurricane conference in May.
Council Member D'Ambra inquired on the eight man shift for the next budget and what
would be done with the old ladder truck. Chief Trube stated there were many good
candidates but, he could not say for certain if they would still be available by October. He
also stated the old truck would be sold.
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UTILITIES
11. Utilities Department Update
Utilities Director, Marjorie Craig, was pleased to highlight the efforts of Nate Litteral, John
Collins, and Juan Rivas -Castillo who worked all weekend to get the water treatment plant
back in operation after an unexpected issue. Mrs. Craig stated the El Portal contract would
be presented at the May Council meeting for approval, the Village was working with the
contractor for the County Club Drive water main project in an effort to minimize disruption,
and the water feasibility recommendations would also be presented at the May Council
meeting.
REGULAR AGENDA
OLD BUSINESS
12. Consider Approval of Parkland Purchase Policy
Manager Allen stated the policy was for Council to utilize when considering the purchase
of property for parkland.
MOTION: Council Member D'Ambra made a motion to approve the Parkland purchase
policy; Council Member Sartory seconded the motion. Carried unanimously 5-0.
13. Consider Acceptance of the Village -Wide Undergrounding Feasibility Assessment
Developed by Kimley-Horn and Associates, Inc.
Manager Allen informed Council a grant was being researched. He also stated this was
the first step of the master plan.
Mayor Young requested a Financial Consultant and Project Manager role be researched
for the project.
MOTION: Council Member D'Ambra made a motion to approve the Village -Wide
Undergrounding Feasibility Assessment; Council Member Painter seconded the motion.
Carried unanimously 5-0.
14. Consider Approval of the 2023-2024 Strategic Plan
Manager Allen provided a recap of the February workshop with a facilitator which was
utilized in drafting the plan. This would help with budgeting and high priority initiatives.
MOTION: Council Member Sartory made a motion to approve the 2023-2024 strategic
plan; Council Member D'Ambra seconded the motion. Carried unanimously 5-0.
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15. ORDINANCE 05-23, SECOND READING, AN ORDINANCE OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE
CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SECTION 78-177. C-2
COMMUNITY COMMERCIAL DISTRICT. TO INCLUDE VETERINARY OFFICE AS A
SPECIAL EXCEPTION USE IN THAT ZONING DISTRICT; PROVIDING THAT EACH
AND EVERY OTHER SECTION AND SUB -SECTION OF CHAPTER 78. ZONING.
SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED;
PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY
TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Attorney Davis read the title into record. This was second reading.
Council Comments:
Council Member Sartory and Painter felt this was a great display of the process of
local government and looking at what is best for the community.
Mayor Young requested clarification on a free standing building. Community
Development Director, Nilsa Zacarias, detailed the free standing building was one
parcel, with one structure, and one ownership. Mayor Young also wanted to change
the word "may" to "must" in regards to 24 hour care and would bring that change
back separately.
Citizen Comments:
Dr. Myles Rowley, 99 Fairview West, thanked Council for their consideration and
looked forward to serving the Village pets.
Jessica Namath, 20 Shady Lane, inquired if the surrounding residents had been
informed of the business and if there was any opposition. Ms. Zacarias explained
there was not any opposition received and residents would be notified during the
Special Exemption Use process.
MOTION: Council Member D'Ambra made a motion to approve Ordinance 05-23; Council
Member Painter seconded the motion. Carried unanimously 5-0.
NEW BUSINESS
16. ORDINANCE 06-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF
ORDINANCES AT CHAPTER 78. ZONING. AT SEC. 78-4. DEFINITIONS. TO REVISE
THE EXISTING DEFINITIONS FOR THE TERMS MAJOR AND MINOR
REDEVELOPMENT AND AT SEC. 78-332. PRE -APPLICATION MEETING; OPTIONAL
PRE -APPLICATION REVIEW PROCESS. TO MODIFY THE SECTION HEADING AND
CLARIFY INSTANCES WHEN CONCEPTUAL PRESENTATIONS TO THE VILLAGE
COUNCIL ARE REQUIRED AND AT APPENDIX D. LAND DEVELOPMENT FEE
SCHEDULE. TO CONTEMPLATE BOTH MANDATORY AND OPTIONAL
CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL AND INCREASE THE
FEE FOR BOTH; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB-
SECTION OF CHAPTER 78. ZONING. AND APPENDIX D. LAND DEVELOPMENT FEE
SCHEDULE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY
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ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND
AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER
PURPOSES.
Attorney Davis read the title into record. This was first reading.
Mrs. Zacarias provided the background of the conceptual presentations before a formal
site plan review. This ordinance would require a conceptual presentation be brought to
Council for new developments or major redevelopments and any project on Beach Road,
Old Dixie Highway, Bridge Road, US1, Tequesta Drive, and Cypress Drive.
Mayor Young requested changing "his" to "the" and saying shall submit in section 2B.
MOTION: Council Member D'Ambra made a motion to approve Ordinance 06-23 with the
requested text changes; Council Member Sartory seconded the motion. Carried
unanimously 5-0.
17. ORDINANCE 07-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL
OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REZONING OF
CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF
TEQUESTA, FLORIDA; WHICH PROPERTY CONSISTS OF ONE POINT ZERO THREE
(1.03) ACRES, MORE OR LESS, OF LAND LOCATED IMMEDIATELY WEST OF THE
FLORIDA EAST COAST RAILWAY SOUTH OF TEQUESTA DRIVE; PROVIDING THAT
THIS REAL PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN
SHALL BE RE -ZONED FROM THE VILLAGE ZONING DESIGNATION OF "C-3
GENERAL COMMERCIAL DISTRICT" TO THE VILLAGE ZONING DESIGNATION OF
"R/OP RECREATION/OPEN SPACE DISTRICT"; PROVIDING THAT THE ZONING
MAP OF THE VILLAGE OF TEQUESTA BE AMENDED TO REFLECT THE PROPER
DESIGNATION FOR THIS REAL PROPERTY, PROVIDING A CONFLICTS CLAUSE
AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
Attorney Davis read the title into record. This was first reading.
Community Development Planner, Lance Lilly, explained the rezoning of the property on
Cypress Drive from C3 to Recreation/Open Space. It was head by the Local Planning
Agency in March. The ordinance would provide clarification and consistency with zone
maps.
Council Comments:
• Council Member Sartory inquired on special signage explaining the area was not a
park. Manager Allen stated signage and fencing was appropriate.
Citizen Comments:
Jessica Namath, 20 Shady Lane, spoke on behalf of the Environmental Advisory
Committee who was concerned with the areas proximity to the railroad tracks and
loved the idea of a conservation area usage.
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MOTION: Council Member D'Ambra made a motion to approve Ordinance 7-23; Council
Member Sartory seconded the motion. Carried unanimously 5-0.
18. Consider Approval of Name Change from Linear Park to Linear Trail
Council Comments:
• Vice -Mayor Brandon felt the name change was more suitable and clarified what the
area was.
Council Member Painter questioned if other areas needed a name change for
clarification, staff did not think any other name changes were needed.
Council Member Sartory inquired on the financial impact of the name change, staff
explained the impact was minimal.
MOTION: Council Member Painter made a motion to approve the name change of Linear
Park to Linear Trail; Council Member Sartory seconded the motion. Carried unanimously
5-0.
19. Second Addendum to Director of Community Development Consultant Agreement
Attorney Davis detailed the second addendum to the planning consultant contract with
Chen Moore formerly NZ Consultants. He stated this accurately defined the titles of staff,
minimum hours of work, boke down hourly rates, and max compensations. All other terms
remained in full force and effect.
Manager Allen explained the rates would need to be reviewed for the next budget year, but
all current rates would work within this budget year.
MOTION: Council Member D'Ambra made a motion to approve the second addendum to
Director of Community Development Consultant Agreement; Council Member Painter
seconded the motion. Carried unanimously 5-0.
20. Consider Approval of an Agreement with Ferguson Enterprises, LLC, to Purchase
Water Meter Fittings and Water Line Accessories, Piggybacking on their Agreement
with the City of Deerfield Beach/ Southeast Florida Governmental Purchasing Group
MOTION: Council Member D'Ambra made a motion to approve the agreement with
Ferguson Enterprises, LLC to purchase water meter fittings and water line accessories;
Council Member Painter seconded the motion. Carried unanimously 5-0.
21. Consider Approval of Kimley-Horn and Associates, Inc., Work Authorization and
Budget Reallocation/ Amendment for the County Line Road Bridge Water Main
Relocation Project for Engineering and Permitting Services at a Cost of $110,450
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Mrs. Craig explained the exemption and permitting. Council discussed cost structures,
differing costs, and levels of services.
Citizen Comments:
• Marcia Nielson, 94 Beechwood Trail, was concerned with the Martin County Bridge
project. It was explained that Martin County was aggressive with their timeline and
not funded at this time.
MOTION: Council Member D'Ambra made a motion to approve the Kimley-Horn and
Associates work authorization and budget reallocation for the County Line Road bridge
and water main project; Council Member Painter seconded the motion. Carried
unanimously 5-0.
22. Consider Approval of an Agreement with Duval Chevrolet for Purchase of a 2022
Chevrolet Colorado 4x4 for the Utilities Department's Production Division through
the Florida Sheriff's Association Contract for a Cost of $3Z 709
Mrs. Craig explained the lack of hybrids available due to a national chip shortage. The
Chevrolet Colorado was a great substitute as they were short a vehicle and could not wait
any longer.
Council Member D'Ambra was against purchasing any hybrid or electric options from China
until more information was available.
MOTION: Council Member Sartory made a motion to approve the agreement with Duval
Chevrolet for the purchase of a 2022 Chevrolet Colorado; Council Member D'Ambra
seconded the motion. Carried unanimously 5-0.
ANY OTHER MATTERS
There were none.
ADJOURNMENT
The meeting was adjourned at 8:02 PM.
MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member
Painter seconded the motion. Carried unanimously 5-0.
Respectfully submitted,
Lori McWilliams, MMC
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Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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