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HomeMy WebLinkAboutMinutes_Regular_4/13/2023MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL APRIL 13, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:15 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Frank D'Ambra, Vice -Mayor Laurie Brandon, Council Member Patrick Painter, and Council Member Rick Sartory. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Molly Young An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance led by Mayor Young. PRESENTATION 1. Proclamation Honoring the 90th Anniversary of Palm Beach State College Dr. Tracey Pellet, Palm Beach State College - Palm Beach Gardens Campus Provost and Dean of Corporate and Continuing Education, accepted the proclamation. He acknowledged the Board of Trustees and Staff. Dr. Pellet also provided a brief history of Palm Beach State College and thanked the Village and Council for their support. 2. Proclamation Recognizing April as Water Conservation Month The proclamation would be mailed as there wasn't anyone in attendance to accept it. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Council Member Sartory seconded the motion. Carried unanimously 5-0. 3. MINUTES: February 7, 2023 Workshop, February 22, 2023 Workshop, February 27, 2023 Workshop, February 9, 2023 Regular Council and March 9, 2023 Regular Council 4. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. ABC Concrete Cutting Quote 09813 - Public Works, $583.00. B. First Due Fire Prevention Software Proposal - Fire Department, $4,475.00. C. Kimley-Horn Professional Services Agreement, FL DEO Community Planning Technical Assistance Grant -Utility Undergrounding Master Plan - Administration, $3,500.00. D. Kimley-Horn WA Fuel System Maintenance & Repair Services Agreement -Public Works, $5, 000.00 E. Pace Labs Drinking Water Analysis Proposal - Utilities, $6,012.00. F. Playmore Recreational Products Quote 18096 - Parks & Recreation, $3,844.19. G.Underwater Solutions, Inc. Agreement -Utilities, $8,572.00. 5. RESOLUTION 06-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CERTIFYING THE RESULTS OF THE REGULAR ELECTION HELD ON MARCH 14, 2023 FOR THE VILLAGE OF TEQUESTA COUNCIL; AND FOR OTHER PURPOSES. 6. SE 03-23 - This is a Special Event application for an annual July 4, 2023 four -mile running race by Believe With Me, a registered Florida Not -For -Profit Corporation, to take place at Constitution Park on Dover Rd. The event is to be held on Tuesday July 4, 2023 from 6:30 a.m. - 9:30 a.m. No alcohol will be served. The projected number of attendees for the event is 800. The applicant has provided proof of insurance and will hire Police and Fire Detail for the event. The purpose of the event is to honor families of fallen soldiers and all proceeds will directly benefit families that have lost a loved one in the line of service. 7. Consider the Approval of a Donation of a 2023 Sea-Doo Fishpro Trophy Personal Watercraft from BRPS US Inc. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Harrison Hine of 19038 Point Drive spoke about bicycles on the sidewalk which were not abiding by the Florida Statute. He requested all bicycles adhere to the laws and announce themselves to pedestrians. COMMUNICATIONS FROM COUNCIL Council Member D'Ambra inquired on the ability strengthen Air B&B disclosures without violating state statutes as he had heard about some commercial vehicles parked in an Air B&B. Mayor Young announced the conclusion of another successful year of Tunes & Trucks and the start of the Residents Academy. STANDING REPORTS Village Attorney Village Attorney, Keith Davis, looked forward to working with the new Council and enjoyed attending the first night of the Residents Academy. Village Manager 8. Monthly Manager's Report and Quarterly Investment Report Village Manager, Jeremy Allen, announced the April Coffee with the Manager at Dunkin Donuts, the Coffee with a Cop and Shred it Event, and the April 22nd Earth Day Clean-up event. Police Department 9. Police Department Standing Report Police Chief, Gus Medina, announced the successful family fun day and department trainings. He was very pleased to acknowledge Corporal Jesse DaCosta and his work regarding a stolen vehicle which was recovered within 24 hours and led to assisting the Hollywood police department solving a homicide investigation. Council Member Sartory inquired on the SeaDoo donation and training. Chief Medina shared the two year process of receiving the donated SeaDoo and, through a partnership with the Palm Beach Sheriffs office, training would be completed. Council Member D'Ambra inquired on the boat dock move, Chief Medina stated the dock did not have a lift and other options were being pursued. Fire Department 10. Fire Department Standing Report Fire Chief, James Trube, announced the air bottle filling station was installed and would enhance the training ability for the department, and the traffic pre-emption system was working well. He was pleased to inform Council the new fire truck was on the way to Ft. Myers for installs and would be delivered to Tequesta in 4-6 weeks. Training on the new truck would then take place for two weeks and a ceremonial push -in would be scheduled for a July time frame. Chief Trube shared two new firefighters were hired, Kyle Trotter and Lara Powell, and he would be attending the Governors hurricane conference in May. Council Member D'Ambra inquired on the eight man shift for the next budget and what would be done with the old ladder truck. Chief Trube stated there were many good candidates but, he could not say for certain if they would still be available by October. He also stated the old truck would be sold. UTILITIES 11. Utilities Department Update Utilities Director, Marjorie Craig, was pleased to highlight the efforts of Nate Litteral, John Collins, and Juan Rivas -Castillo who worked all weekend to get the water treatment plant back in operation after an unexpected issue. Mrs. Craig stated the El Portal contract would be presented at the May Council meeting for approval, the Village was working with the contractor for the County Club Drive water main project in an effort to minimize disruption, and the water feasibility recommendations would also be presented at the May Council meeting. REGULAR AGENDA OLD BUSINESS 12. Consider Approval of Parkland Purchase Policy Manager Allen stated the policy was for Council to utilize when considering the purchase of property for parkland. MOTION: Council Member D'Ambra made a motion to approve the Parkland purchase policy; Council Member Sartory seconded the motion. Carried unanimously 5-0. 13. Consider Acceptance of the Village -Wide Undergrounding Feasibility Assessment Developed by Kimley-Horn and Associates, Inc. Manager Allen informed Council a grant was being researched. He also stated this was the first step of the master plan. Mayor Young requested a Financial Consultant and Project Manager role be researched for the project. MOTION: Council Member D'Ambra made a motion to approve the Village -Wide Undergrounding Feasibility Assessment; Council Member Painter seconded the motion. Carried unanimously 5-0. 14. Consider Approval of the 2023-2024 Strategic Plan Manager Allen provided a recap of the February workshop with a facilitator which was utilized in drafting the plan. This would help with budgeting and high priority initiatives. MOTION: Council Member Sartory made a motion to approve the 2023-2024 strategic plan; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 15. ORDINANCE 05-23, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SECTION 78-177. C-2 COMMUNITY COMMERCIAL DISTRICT. TO INCLUDE VETERINARY OFFICE AS A SPECIAL EXCEPTION USE IN THAT ZONING DISTRICT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB -SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was second reading. Council Comments: Council Member Sartory and Painter felt this was a great display of the process of local government and looking at what is best for the community. Mayor Young requested clarification on a free standing building. Community Development Director, Nilsa Zacarias, detailed the free standing building was one parcel, with one structure, and one ownership. Mayor Young also wanted to change the word "may" to "must" in regards to 24 hour care and would bring that change back separately. Citizen Comments: Dr. Myles Rowley, 99 Fairview West, thanked Council for their consideration and looked forward to serving the Village pets. Jessica Namath, 20 Shady Lane, inquired if the surrounding residents had been informed of the business and if there was any opposition. Ms. Zacarias explained there was not any opposition received and residents would be notified during the Special Exemption Use process. MOTION: Council Member D'Ambra made a motion to approve Ordinance 05-23; Council Member Painter seconded the motion. Carried unanimously 5-0. NEW BUSINESS 16. ORDINANCE 06-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SEC. 78-4. DEFINITIONS. TO REVISE THE EXISTING DEFINITIONS FOR THE TERMS MAJOR AND MINOR REDEVELOPMENT AND AT SEC. 78-332. PRE -APPLICATION MEETING; OPTIONAL PRE -APPLICATION REVIEW PROCESS. TO MODIFY THE SECTION HEADING AND CLARIFY INSTANCES WHEN CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL ARE REQUIRED AND AT APPENDIX D. LAND DEVELOPMENT FEE SCHEDULE. TO CONTEMPLATE BOTH MANDATORY AND OPTIONAL CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL AND INCREASE THE FEE FOR BOTH; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 78. ZONING. AND APPENDIX D. LAND DEVELOPMENT FEE SCHEDULE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. Mrs. Zacarias provided the background of the conceptual presentations before a formal site plan review. This ordinance would require a conceptual presentation be brought to Council for new developments or major redevelopments and any project on Beach Road, Old Dixie Highway, Bridge Road, US1, Tequesta Drive, and Cypress Drive. Mayor Young requested changing "his" to "the" and saying shall submit in section 2B. MOTION: Council Member D'Ambra made a motion to approve Ordinance 06-23 with the requested text changes; Council Member Sartory seconded the motion. Carried unanimously 5-0. 17. ORDINANCE 07-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REZONING OF CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF TEQUESTA, FLORIDA; WHICH PROPERTY CONSISTS OF ONE POINT ZERO THREE (1.03) ACRES, MORE OR LESS, OF LAND LOCATED IMMEDIATELY WEST OF THE FLORIDA EAST COAST RAILWAY SOUTH OF TEQUESTA DRIVE; PROVIDING THAT THIS REAL PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN SHALL BE RE -ZONED FROM THE VILLAGE ZONING DESIGNATION OF "C-3 GENERAL COMMERCIAL DISTRICT" TO THE VILLAGE ZONING DESIGNATION OF "R/OP RECREATION/OPEN SPACE DISTRICT". - PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA BE AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL PROPERTY; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. Community Development Planner, Lance Lilly, explained the rezoning of the property on Cypress Drive from C3 to Recreation/Open Space. It was head by the Local Planning Agency in March. The ordinance would provide clarification and consistency with zone maps. Council Comments: • Council Member Sartory inquired on special signage explaining the area was not a park. Manager Allen stated signage and fencing was appropriate. Citizen Comments: • Jessica Namath, 20 Shady Lane, spoke on behalf of the Environmental Advisory Committee who was concerned with the areas proximity to the railroad tracks and loved the idea of a conservation area usage. MOTION: Council Member D'Ambra made a motion to approve Ordinance 7-23; Council Member Sartory seconded the motion. Carried unanimously 5-0. 18. Consider Approval of Name Change from Linear Park to Linear Trail Council Comments: • Vice -Mayor Brandon felt the name change was more suitable and clarified what the area was. • Council Member Painter questioned if other areas needed a name change for clarification, staff did not think any other name changes were needed. • Council Member Sartory inquired on the financial impact of the name change, staff explained the impact was minimal. MOTION: Council Member Painter made a motion to approve the name change of Linear Park to Linear Trail; Council Member Sartory seconded the motion. Carried unanimously 5-0. 19. Second Addendum to Director of Community Development Consultant Agreement Attorney Davis detailed the second addendum to the planning consultant contract with Chen Moore formerly NZ Consultants. He stated this accurately defined the titles of staff, minimum hours of work, boke down hourly rates, and max compensations. All other terms remained in full force and effect. Manager Allen explained the rates would need to be reviewed for the next budget year, but all current rates would work within this budget year. MOTION: Council Member D'Ambra made a motion to approve the second addendum to Director of Community Development Consultant Agreement; Council Member Painter seconded the motion. Carried unanimously 5-0. 20. Consider Approval of an Agreement with Ferguson Enterprises, LLC, to Purchase Water Meter Fittings and Water Line Accessories, Piggybacking on their Agreement with the City of Deerfield Beach/ Southeast Florida Governmental Purchasing Group MOTION: Council Member D'Ambra made a motion to approve the agreement with Ferguson Enterprises, LLC to purchase water meter fittings and water line accessories; Council Member Painter seconded the motion. Carried unanimously 5-0. 21. Consider Approval of Kimley-Horn and Associates, Inc., Work Authorization and Budget Reallocation/ Amendment for the County Line Road Bridge Water Main Relocation Project for Engineering and Permitting Services at a Cost of $110,450 Mrs. Craig explained the exemption and permitting. Council discussed cost structures, differing costs, and levels of services. Citizen Comments: • Marcia Nielson, 94 Beechwood Trail, was concerned with the Martin County Bridge project. It was explained that Martin County was aggressive with their timeline and not funded at this time. MOTION: Council Member D'Ambra made a motion to approve the Kimley-Horn and Associates work authorization and budget reallocation for the County Line Road bridge and water main project; Council Member Painter seconded the motion. Carried unanimously 5-0. 22. Consider Approval of an Agreement with Duval Chevrolet for Purchase of a 2022 Chevrolet Colorado 4x4 for the Utilities Department's Production Division through the Florida Sheriff's Association Contract for a Cost of $32, 709 Mrs. Craig explained the lack of hybrids available due to a national chip shortage. The Chevrolet Colorado was a great substitute as they were short a vehicle and could not wait any longer. Council Member D'Ambra was against purchasing any hybrid or electric options from China until more information was available. MOTION: Council Member Sartory made a motion to approve the agreement with Duval Chevrolet for the purchase of a 2022 Chevrolet Colorado; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 8:02 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member Painter seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.