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HomeMy WebLinkAboutAgreement_General_5/10/2023_LineTecVillage of Tequesta 345 Tequesta Drive v�b�OM_tfp`4A Tequesta, FL 33469 s'� o v Date: May 26, 2023 To: Jeremy Allen, Village Manager Through: Marjorie G Craig, PE, Director, Utilities Department From: David Tinoco, Distribution & Stormwater Superintendent 561-768-0700 www.tequesta.org Re: Consider Approval of Agreement with LineTec, Inc., to Provide Boring Services at a Cost of $700 to Install a Water Service Line at 72 Golfview Drive The Village of Tequesta Utilities Department (UD) recommends approval of an agreement with LineTec, Inc., for $700 to provide horizontal directional drilling (HDD) services that will include all labor and required equipment to install a 2-inch PVC sleeve under the road in front of 72 Golfview Dr in Tequesta. This is for a new water service line. UD staff will perform all other related work for the water service installation such as tapping the water main, running a new service line from the water main to the meter, installation of the water meter, and any related valves. The funds will be taken from the Water Fund Distribution Division account number 401-243- 546.342 —Water System Maintenance. Please see the budget summary table below: Water System Maintenance FY23 Budget Activity/ Encumbered This Request Remaining 811 Locate Fees $1,500 $795.36 N/A $704.64 Operating Supplies — Directional Drilling Services $60,000 $27,834.61 $700 $20,634.61 Rentals $3,000 $0 N/A $3,000 TOTAL BUDGET $64,500 $28,629.97 $700 $24,339.25 This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: nttps.//bit.iy/3mnfeU4 f IN I IT fc Professional Underground Utility Contractor 241 NW 18th Ave I Delray Beach, FL 33444 1 Ph: 561.279.1032 1 Fax: 561.279.1044 1 www.linetecinc.com Estimate Date I Estimate # I 5/ I Oi2023 1 10685 1 Name / Address Village of Tequesta 136 Bridge Rd Terms P.O. No. Project Tequesta, Florida 33469-0474 Net 30 72 Golfview Dr, 2" Casing Description Cost Oty Total This estimate is for the installation of approximately 38 feet of 2" schedule 40 PVC sleeve under existing roadway at 72 Golfview Drive in Tequesta. This sleeve will be installed via missile boring for installation of new water service line. Note: Area is white lined for bore location for line 2" Sch 40 PVC Sleeve Minimum Charge for Casing Installation 16.00 700.00 0 1 0.00 700.00 This estimate covers all labor, equipment, materials and restoration costs to complete this project, excluding any new sod, asphalt or concrete patching. Utilities owned by the property ie. sprinklers, lighting, sewer laterals, will need to be located by the property owner or a drawing showing the possible conflict will need to be supplied to Line-Tec, Inc or we will not be responsible any damage to unmarked existing private utilities. Signature Signed By: J(Jny Allen, Village Manager Total $700.00 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-04401 OR AT ImcwiIIiams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."