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HomeMy WebLinkAboutAgreement_General_4/26/2023_VerizonVillage 345 Tequesta Drive Tequesta, FL 33469 Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Verizon Connect Global Positioning System Service Order Date: April 24, 2023 561-768-0700 www.tequesta.org The Village Fleet is equipped with Verizon's Global Positioning Systems (GPS). The GPS is utilized for tracking, dispatch and maintenance. The software provides real-time visibility into vehicle location and route analytics. We transferred a GPS unit from a vehicle going to auction to a newly purchased vehicle. Verizon requires a signature on the transfer form. The service order form is attached to this memorandum. Doug Chambers Director Department of Public Works This document may be reproduced upon request in an alternative format by contacting the Village Clerles Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 verizonv connect VILLAGE OF TEQUESTA CA-166144 (Parent Organization Name & Account ID (10-Digit)) - VEHICLE RELOCATION FORM (VRF) Transfer Effective Date will be as of the next billing cycle. Transferring From Location: Account Name: VILLAGE OF TEQUESTA Account ID (10-Digit): CA-166144 Sale Order Numbers)/PON (VTUs & Features) Quantity Vehicle Identification (Vehicle Label &/or ESN) SEE ATTACHED SPREADSHEET 27 VTU Sale Order Number(s)/PON (Features Only) Quantity Subscription Services (Description) SEE ATTACHED SPREADSHEET 27 VTU Transferring To Location: Account Name: VILLAGE OF TEQUESTA Account ID (10-Digit): SEE ATTACHED EXCEL BREAKDOWN LIST Billing Address: 136 BRIDGE RD TEQUESTA, FL 33469-2714 The Transferee is required to pay a one-time $1SO administration fee (excludes applicable taxes) upon Transfer Effective Date. Customer Representative: Jeremy Allen Digitally signed by Jeremy Allen Date. 2023.04.26 11:48:39 -04'00' (Signature) (Print Name) (Date) (Title) Authorized Verizon Connect Representative: Kelly Houston SVT, Gov (Signature) (Title) Kelly Houston 4/27/23 (Print Name) (Date) PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio,.video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WC GP'