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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_7/13/2023Agenda Item #2. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MAY 11, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Laurie Brandon, Council Member Patrick Painter, and Council Member Rick Sartory. Absent were: Council Member Frank D'Ambra. INVOCATION AND PLEDGE OF ALLEGIANCE - Vice -Mayor Brandon An invocation was offered by Vice -Mayor Brandon followed by the pledge of allegiance. APPROVAL OF AGENDA Vice -Mayor Brandon made a motion to approve the agenda with the addition of the Proclamation recognizing Poppy Days and a letter to Governor Ron DeSantis requesting support for the Dover Ditch project; Council Member Sartory seconded the motion. Carried unanimously 4-0. PRESENTATION 1. Proclamation Declaring May 20th and 21st, 2023 American Legion Auxiliary Poppy Days The proclamation was read by Village Clerk Lori McWilliams and accepted by the American Legion. 2. Proclamation Declaring May 14 - 20, 2023 as Water Reuse Week Due to timing the proclamation was not read. PlRggEBbfi634 Agenda Item #2. 3. Proclamation Declaring May 21 - May 27, 2023 as National Emergency Medical Services Week The proclamation was read by Village Clerk Lori McWilliams. 4. Accept the Annual Comprehensive Financial Report (ACFR) Year Ended September 30, 2022 Mr. Wade Sansbury of Mauldin and Jenkins provided Council with a recap of the Annual Comprehensive Financial Report. They conducted the audit and found no deficiencies. A second audit of the American Rescue Plan (ARPA) funds was also conducted, as required by law, and no deficiencies were found. Mr. Sansbury highlighted the $1,524 debt per resident ratio and stated that a majority of the General Fund was used towards public safety. Council Comments: Council Member Painter inquired on storm water improvements. Mr. Sansubry stated a storm water activities review found the charges to be self-sustaining. Council Member Sartory asked about an operational audit. Mr. Sansubry stated the auditors could provide that if requested. Mayor Young questioned the legal determination of Village compliance wording in the report. Mr. Sansubry explained the disclaimer was standard as they are not attorneys and could not provide a legal opinion, all audits included the disclaimer. Mayor Young was also concerned with the general revenue increase due to federal funds, which would end, and the increase in tax revenue. Mr. Sansbury noted they were paying attention to this and looking five years out. CONSENT AGENDA MOTION: Council Member Sartory made a motion to approve the consent agenda; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0. 5. MINUTES: 41312023 Workshop and 411312023 Reorganization 6. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Accreditation Colony, LLC Professional Services Annual Agreement -Police Department, $22,344.00. B. Converge & Associates Consulting -Administration, $1,600.00. C. Dover Engineering Agreement -Utilities D. Extreme Control Systems, Inc. Integration Services -Utilities, $21,573.00. E. Government & ERP Implementation Services LLC Proposal -Administration, $2,512.00. PRggE92)fi534 Agenda Item #2. F. Hart Credit Cared Authorization -Public Works, $N/A. G. Hoover Architectural Products Proposal -Parks & Recreation, see proposal for details. H. K3 Directional Drilling, Inc. -Utilities, $3,500.00. L Sunbelt Rentals, Inc. Contract -Public Works, $1,727.75. 7. Consider Renewal of the Palm Beach County Interlocal Cooperation Agreement As Part of the Urban County Qualification Process 8. Consider Approving the Amended Emergency Pay Policy END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Pastor Paul Beresford invited Council to the New Life Chapel at Hannah's Home for an American Flag Folding Ceremony performed by Navy Lieutenant John Kovalcik at 6 PM on May 21, 2023. COMMUNICATIONS FROM COUNCIL Council Member Sartory recognized staff for their tremendous leadership and quality as many sit in leadership roles on national and local organizations. Vice -Mayor Brandon congratulated Mayor Young on her Home Rule Hero recognition, announced a Waste Management facilities tour she took which included information on trash automation, requested residents call the police non -emergency line for any issues with children in the parks, and asked for residents to watch out for children as school is on summer break. Vice -Mayor Brandon also acknowledged the upcoming 30-year anniversary of the Tequesta Fire Department and looked forward to having a celebration to honor the anniversary. Mayor Young thanked staff for their roles in her recognition as a Home Rule Hero recipient. APPOINTMENTS 9. RESOLUTION NO. 07-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE ANNUAL BOARDS AND COMMITTEE APPOINTMENTS AND REAPPOINTMENTS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Clerk McWilliams announced three seats available on the Environmental Advisory Committee (EAC) with Russ Redman and Jessica Namath re -applying for their seats. New applicant, Michelle Shearhouse, addressed Council and detailed her experience as part of the Residents Academy, how she learned about the EAC, and attended recent meetings. She also applied for the Planning and Zoning Board. MOTION: Vice -Mayor Brandon made a motion to approve all three applicants to the EAC; Council Member Painter seconded the motion. Carried unanimously 4-0. Pa@eglE03 )534 Agenda Item #2. Village Clerk McWilliams announced the open positions of two regular members and three alternate members on the Planning and Zoning Board. She stated historically an alternate would move to a regular member vacancy on the Board. All current members were seeking re -appointment. The two new applicants were Michelle Shearhouse, who was just appointed to the EAC and therefore no longer eligible, and Marco Valdez. Mr. Valdez addressed Council detailing his many years as a resident of Tequesta Pines, his activities with the Property Owners Association of Tequesta Pines, and his recent involvement with the Residents Academy. Council felt the current members were working well and re -appointed all members. Mayor Young encouraged Mr. Valdez to stay engaged and re -apply. MOTION: Vice -Mayor Brandon made a motion to re -appoint all current members to the Planning and Zoning Board; Council Member Sartory seconded the motion. Carried unanimously 4-0. Clerk McWilliams stated Bernard Ward and Julie Mitchell of the General Employee Pension Board were requesting reappointment and Kristoher Cowles requested reappointment to the Public Safety Pension Board. There was one additional vacancy on the Public Safety Pension Board and one applicant, Mr. David Hudson, who was also an active member of the Residents Academy, served on the Charter Review committee, and a 37-year resident of Tequesta Pines. MOTION: Vice -Mayor Brandon made a motion to re -appoint all current members to the Genereal Employee Pension and Public Safety Pension Boards and appoint David Hudson to the Public Safety Pension Board; Council Member Sartory seconded the motion. Carried unanimously 4-0. STANDING REPORTS Village Attorney Village Attorney, Keith Davis, announced his office was in the process of completing the annual legislative review. Village Manager 10. Manager's Monthly Report Manager, Jeremy Allen, congratulated Mayor Young on her Home Rule Hero award and announced Mr. Tom Bradford was selected by the EAC to serve as Chair and Ms. Jessica Namath was selected as Vice -Chair. Manager Allen was pleased to share the 50/50 matching grants for Remembrance Park and the Dover Ditch project were in the current state budget. Agenda Item #2. Police Department 11. Police Department Standing Report Chief Gus Medina informed Council the department was continuing their trainings. He was pleased to share Detective Loney was honored for his work at the Masonic Lodge in Jupiter. He announced the retirement of the Jupiter Inlet Colony Police Chief, John Pruitt, after 34 years of service and his involvement on the panel selecting the next Chief for the Jupiter Inlet Colony. Fire Department 12. Fire Department Standing Report Chief Trube was pleased to announce the delivery of the new ladder truck was expected on Wednesday, May 17th. All equipment was installed, and the next few weeks would focus on training. A ceremonial push -in was planned for July. Chief Trube highlighted the retirement ceremony held for Captain Bill Newbern, congratulated Chief Pruitt on his retirement, and announced the start of hurricane season was June 1st. Vice -Mayor Brandon thanked the fire department for their recent information shared on social media about tornadoes. UTILITIES 13. Utilities Department Update Utilities Director, Marjorie Craig, announced the vulnerability assessment was in progress, the coastal analysis was in-house and being reviewed and the inlet analysis was next. She detailed the increased revenue in April due to less dry weather. Mrs. Craig also stated the process for core permitting for the Dover Ditch project had started and was a 6-9-month process. She concluded by sharing the Utilities Department had a summer intern joining them from the University of Florida. REGULAR AGENDA OLD BUSINESS 14. ORDINANCE 06-23, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SEC. 78-4. DEFINITIONS. TO REVISE THE EXISTING DEFINITIONS FOR THE TERMS MAJOR AND MINOR REDEVELOPMENT AND AT SEC. 78-332. PRE -APPLICATION MEETING; OPTIONAL Pa@egl2,%fifi34 Agenda Item #2. PRE -APPLICATION REVIEW PROCESS. TO MODIFY THE SECTION HEADING AND CLARIFY INSTANCES WHEN CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL ARE REQUIRED AND AT APPENDIX D. LAND DEVELOPMENT FEE SCHEDULE. TO CONTEMPLATE BOTH MANDATORY AND OPTIONAL CONCEPTUAL PRESENTATIONS TO THE VILLAGE COUNCIL AND INCREASE THE FEE FOR BOTH; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 78. ZONING. AND APPENDIX D. LAND DEVELOPMENT FEE SCHEDULE. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Vice -Mayor Brandon made a motion to approve Ordinance 06-23; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 15. ORDINANCE 07-23, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REZONING OF CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF TEQUESTA, FLORIDA; WHICH PROPERTY CONSISTS OF ONE POINT ZERO THREE (1.03) ACRES, MORE OR LESS, OF LAND LOCATED IMMEDIATELY WEST OF THE FLORIDA EAST COAST RAILWAY SOUTH OF TEQUESTA DRIVE; PROVIDING THAT THIS REAL PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN SHALL BE RE -ZONED FROM THE VILLAGE ZONING DESIGNATION OF "C-3 GENERAL COMMERCIAL DISTRICT" TO THE VILLAGE ZONING DESIGNATION OF "R/OP RECREATION/OPEN SPACE DISTRICT', PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA BE AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL PROPERTY, PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. Agenda Item #2. MOTION: Council Member Painter made a motion to approve Ordinance 07-23; Vice - Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 16. Consider Approval for the Renewal of Crowdstrike MDR Services MOTION: Council Member Sartory made a motion to approve the renewal of Crowdstrike MDR services. Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). NEW BUSINESS 17. Consider Request from Loxahatchee Environmental Control District to Allow Lining Contractor to Work Extended Hours for Gravity Main Lining on Country Club Drive Loxahatchee Environmental Control District Executive Director, Albrey Arrington, presented Council with details of the extended work hours needed for the gravity main lining on Country Club Drive. They would need to work from 7am to 6pm and 24-hour periods to successfully complete the project. This was preventative maintenance, but crucial to complete before a system failure. The work would be completed in 300 feet increments, from manhole to manhole. He stated impacts to the community would be very short lived. Council was concerned with the lights, sounds, and traffic disturbance. They were hesitant on the 24 hours of work but understood if the work wasn't completed it could lead to a larger impact on the community. They asked for residents to be notified prior to work. Mr. Arrington explained they would notify residents and a fully staffed 24-hour phone number would be listed for any issues. MOTION: Council Member Sartory made a motion to approve the request from Loxahatchee Environmental Control District for extended hours on gravity main lining on Country Club Drive; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 18. SEU 01-23: Application from PRINCE ENTERPRISES OF FLORIDA LLC for a Special Exception Use pursuant to Sec. 78-177. - C-2 Community Commercial District (d) Special Exception Uses, of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use of an existing 3,228 square foot building for a veterinary office in the C-2 Community Commercial District. The application includes modifications to the aesthetics of the building and revisions to the landscaping. The subject property is located at 399 Cypress Drive, Tequesta, FL 33469. Attorney Davis announced SEU 01-23 was a Quasi -Judicial matter and placed four individuals under oath. Council disclosed the following ex-parte communications: Pa@egL4Zfi634 Agenda Item #2. • Council Member Sartory visited the property and spoke with the applicant, Mrs. Rowley. He also spoke with Mr. Don Hearing of Cotleur & Hearing. • Council Member Painter visited the site and spoke with Mrs. Rowley. • Vice -Mayor Brandon drove to the property and spoke with Mrs. Rowley as well as other veterinarians on Cypress Drive. • Mayor Young performed a site visit. Community Development Planner, Lance Lilly, highlighted the special exemption use of a veterinary office in the C-2 Commerical District on 399 Cypress Drive and introduced Mr. Don Hearing of Cotleur and Hearing who presented to Council. Mr. Hearing detailed the existing structure and the improvements that would be made to the building. He stated the existing footprint would remain; it would only be enhanced. He also stated the SEU was consistent with Village code. Council Comments: • Council agreed it was an enhancement to the community. Citizen Comments: Mrs. Myles Rowley thanked Council and Village staff and was excited to be a part of the community. MOTION: Council Member Painter made a motion to approve SEU 01-23; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 19. Consider for Approval Draft Correspondence from the Mayor to Potential Operators in Support of a New Gourmet Grocery use in the C-2 Zoning District. Noble property, The Tequesta Shoppes Plaza owners, reached out to the Village for a letter of support in their marketing packet to attract a gourmet grocer to the plaza. Staff drafted a letter for Council to review and approve. Council Comments: • Council Members Sartory and Painter felt a grocer would be a good addition to the Village and a strong tenant for the plaza. • Vice -Mayor Brandon questioned the need for Village support and was concerned with the letter. • Mayor Young felt the citizens survey did show a need for a gourmet grocery store. Attorney Davis stated the letter provided no guarantee or assurance of success, it only stated the zoning allowed for such an establishment. Citizen Comments: Mr. Kenneth Roost, owner of Tequesta Shoppes, explained the difficulty they had attracting a specialty grocer and felt a letter from Council could help. Agenda Item #2. Mrs. Pat Watkins, 167 River Drive, was concerned with Council supporting a letter, but was glad to hear they would not be promoting a grocer and felt something like a specialty grocer would be a nice addition to the Village. MOTION: Council Member Sartory made a motion to approve the letter concerning a gourmet grocer in the C-2 zoning district; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 20. Consider Conceptual Presentation by Cotleur & Hearing for a retail cigar store and smoking lounge in the Mixed Use Zoning District. The subject property is located at 150 Tequesta Drive, Tequesta FL 33469. Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi-judicial proceeding, no council action would be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Community Development Director, Nilsa Zacarias, introduced the conceptual presentation for a cigar store and smoking lounge in the old Bank of America building on US1. The current zone was mixed use and did not allow for alcohol sales. The applicant was requesting a text amendment. Mr. Donald Hearing of Cotleur and Hearing presented to Council on behalf of The Smoke - Inn. He highlighted the 25 years of business within the Village of Tequesta and how they were looking to expand their offerings to fine bourbons, scotch and liquors along with the current cigar model. The C3 district was the only district to allow alcohol sales other than restaurants and the applicant was looking for feedback from Council in allowing alcohol sales in the mixed -use district for The Smoke -Inn. Council Comments: Council Member Sartory and Painter agreed it would be a nice addition to the Village and noted the surrounding area on US1 allowed for alcohol sales. They also noted that The Smoke -Inn was well maintained. • Mayor Young inquired if the owner planned on renovating the current building or would proceed with a full demolition. She also questioned what the operating hours would be. The applicant planned on renovating the building and would stay open as late as allowed. • Vice -Mayor Brandon was concerned with the location, outdoor area with smoke affecting others, and the special exemption use. Citizen Comments: Mr. Harry Hersey of The Smoke -Inn noted this would be their third location within the Village and invited Council to visit their other locations to see how well the lounge was done. Mrs. Zacarias and Attorney Davis would work on specific language for the mixed -use zone if Council was favorable after that point variances would be needed. Agenda Item #2. 21. Consideration of a 5% Water Utility Base Rate Recalibration and a Monthly Water Capital Recovery Charge to Take Effect in October 2023, While Maintaining the Approved 3.5% Rate Indexing to Preserve Water Fund Financial Sustainability - Based on February Financial Forecast Workshop Mrs.Craig, explained the need for a rate increase was due to continued price increases in supplies and materials, the impacts of Covid, supply chain issues, and labor and wages. The proposed increase consisted of a 5% water utility baseline rate recalibration, a $10 per month per equivalent residential unit (ERU) capital recovery charge, and maintained the 3.5% rate indexing to preserve water utility financial sustainability. Mrs. Craig highlighted the top priority was the water supply and treatment and the second priority was the water main pipes. Mr. Robert Ori, Executive Vice President of Raftelis, provided Council with the financial background that led to these rates. He detailed how the enterprise fund did not rely on taxes, but rates. The current plan expanded the forecast from 10 years to 20 and several other counties all over Florida were also adopting these rate increases. Council had lengthy discussions on the rate increase and a flat fee verse a percentage. They wanted to make sure staff was revisiting the plan every 2 years and would sunset the increase as soon as possible. Council also confirmed that any balance from the capital recovery would be used towards improvements. Citizen Comments: Pat Watkins, 167 River Drive, felt if Council waited it was only going to get worse. She felt Tom Jensen and Robert Ori were the best in their fields and if they supported the increase it needed to be done. Tom Jensen of Kimley Horn spoke on his years of experience with the Village. He acknowledged the tough decision Council was making but that it needed to be addressed. Attorney Davis informed Council they needed to provide direction on the appropriate rate, an ordinance would need to then be drafted with proper noticing. MOTION: Council Member Sartory made a motion to approve the water utility rate increases as presented; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 22. RESOLUTION NO. 08-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202212023 GENERAL FUND BUDGET, ; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. PlRggel 7(bb534 Agenda Item #2. Public Works Director, Doug Chambers, provided Council with a presentation thal addressed the budget amendment and why it was needed which was the next three items. He provided detailed maps, images, and suggested improvements for each item. MOTION: Council Member Sartory made a motion to approve Resolution 08-23; Vice - Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 23. Consider Approval to Piggyback the Palm Beach County Pathway and Minor Construction Contract with Wynn and Sons Environmental Construction Company Inc. Mr. Chambers explained the piggyback contract was for the El Portal Drive roadway and stormwater improvements to address flooding issues. MOTION: Council Member Sartory made a motion to approve piggybacking the Palm Beach County pathway and minor construction contract with Wynn and Sons Environmental Construction Company Inc.; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 24. Consider Approval for Roadway and Stormwater Capital Improvements in the Country Club Community for a Total Project Cost of $957,778.73 Mr. Chambers highlighted the Wynn and Sons estimate and use of the current Terracon contract to assist with tree removals as this provided the best use of funds for the projects within the Country Club. Mayor Young was concerned with the number of catch basins in that area. Mrs. Craig explained the need to keep water flowing as that was a flat road. MOTION: Vice -Mayor Brandon made a motion to approve roadway and stormwater capital improvements in the Country Club community; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 25. Consider Approval of Sidewalk Improvements on Tequesta Drive North from Seabrook Road to Riverside Drive Mr. Chambers explained the sidewalk improvements on the north side of Tequesta Drive. MOTION: Council Member Painter made a motion to approve sidewalk improvements on Tequesta Drive north from Seabrook Road to Riverside Drive; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). PRggd 8bfi534 Agenda Item #2. 26. RESOLUTION 09-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING AND ADOPTING REVISED PURCHASING POLICIES AND PROCEDURES, PROVIDING GUIDANCE AND INSTRUCTION FOR STAFF, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Finance Director, Jeff Snyder, detailed how the purchasing policy revisions would help with bids and eliminate delays in purchasing items. The recent issues with acquiring vehicles were given. Many vehicles had been sold by the time staff received approvals to purchase the cars. Mr. Snyder explained the resolution pertained to budgeted items under $75,000 that came in per the department's budget. The items and contracts would still be provided to Council via the consent agenda for full transparency. Budgeted items over $75,000 would still be presented to Council. Council discussed the item and their concerns in detail. Council requested a text amendment stating items over the budgeted amount would be presented back to Council for approval. Citizen Comments: • Mr. Tom Bradford, 44 Chestnut Trail, was concerned with the detail and thought during the budgeting process regarding purchases. MOTION: Vice -Mayor Brandon made a motion to approve Resolution 09-23 to amend the purchasing policy with additional text stating items over the budgeted amount would be presented back to Council for approval; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 27. ORDINANCE NO. 09-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. SECTION 2-81. VILLAGE MANAGER; AUTHORITY AND DUTIES. TO INCREASE THE VILLAGE MANAGER'S CONTRACT EXECUTION THRESHOLD FROM $25,000.00 TO $75,000.00; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. The title was read by Attorney Davis. This was first reading. The ordinance conformed the code from resolution 09-23 to an approved policy. MOTION: Vice -Mayor Brandon made a motion to approve Ordinance 09-23 on first reading; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 28. Consider Approving a New Procurement Card Vendor, PNC Bank PlRggel 92)fi534 Agenda Item #2. Mr. Snyder explained the PNC bank procurement card benefits including better ownership for charges, a rebate, and a lower annual spend to receive rebates. A usage policy would be presented to Council next month for approval. MOTION: Council Member Painter made a motion to approve PNC Bank as the new procurement card provider; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 29. Consider Approval of Agreement with Public Utility Management and Planning Services, Inc. to Provide Water Service Line Materials Determination Data Collection Services and Mapping at a Cost of $34,950 Mrs. Craig detailed the new Environmental Protection Agency regulations which required an inventory of all water service lines to be completed prior to October 2024. MOTION: Council Member Painter made a motion to approve the agreement with Public Utility Management and Planning for water service line data collection; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 30. Consider Approval of Award and Execution of a Contract to B&B Underground Construction, Inc., for Water Main Replacement Program Projects No. 1 & No. 4, Modified to Include Only Project No. 4 (Country Club Dr. South) for an Amount Not - to -Exceed $Z070,965 The utilities department had evaluated all projects and established the Tequesta Drive project could be differed and County Club was the higher priority. MOTION: Council Member Sartory made a motion to approve the B&B Underground Construction water main replacement projects; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). 31. 2023 Governmental Assemblies Representation Appointments Council reviewed the 2023 Governmental Assemblies and discussed who would represent the Village at the respective meetings. Village Clerk McWilliams reminded Council to provide the Clerk's office with notice if they were unable to attend so that she could reach out to the alternate. MOTION:Council unanimously agreed to all appointments. 32. Governor Ron DeSatis letter advocating for support on the Dover Ditch project. This item was added to the agenda during approvals of the meeting. Council agreed on the letter of support to Govenor Ron DeSantis advocating for the Dover Ditch project. This PRggE203 )534 Agenda Item #2. was already included in the state budget, but the letter would help to avoid it being cut from the budget. MOTION: Vice -Mayor Brandon made a motion to approve the letter to Govenor DeSantis regarding the Dover Ditch project; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). ANY OTHER MATTERS Mayor Young addressed an email Council received from Susan Beach requesting support of a coastal resiliency project to repair damaged mangroves. Council agreed to add it to a future workshop to discuss. Mayor Young also asked Council if they would like to receive more information on living shorelines. The Jupiter Lighthouse completed their living shoreline and observation deck, and the Town of Jupiter had added a living shoreline to their ordinances. She wanted to see if Council would like to educate residents or provide incentives for living shorelines when bulkheads needed replacement. Council agreed to add it to a future workshop. ADJOURNMENT The meeting was adjourned at 10:02 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Vice -Mayor Brandon seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PEggE214bfi634 Agenda Item #2. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JUNE 8, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Frank D'Ambra, Vice -Mayor Laurie Brandon, Council Member Patrick Painter, and Council Member Rick Sartory. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Patrick Painter An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA Item fifteen was pulled from the agenda. MOTION: Vice -Mayor Brandon made a motion to approve the agenda with the removal of item 15; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. PRESENTATION 1. FCCMA Award Presented to the Village Council Recognizing 35 Years of Home Rule - Lori LaVerriere Lori LaVerriere, Immediate Past President of the Florida City County Manager Association and Deputy City Manager for Palm Beach Gardens, honored the Tequesta Council and manager with a certificate commemorating the Village's 35 years of a council-manager form of government. The recognition highlights the village's commitment to separating administration from direct political influence and fostering a system based on merit and impartiality. This transition 35 years ago aimed to establish a framework that would ensure unbiased implementation of policies set by the council. By introducing a professional village manager into the system, the council-manager model promotes neutrality and merit -based practices. Agenda Item #2. 2. Presentation on Palm Beach County Library System, Events and Opportunities - Doug Crane, Director, Palm Beach County Library System Mr. Crane, Director of the Palm Beach County Library System, provided a presentation to council on the locations, statistical use, benefits and services of the Library System. Some of the programs include reciprocal browsing, vast and diverse collection of free materials, research assistance, children and teen libraries, and the bookmobile. Mr. Crane announced the free lunch program for children age 18 and younger. 3. General Employee Pension Board Presentation - Member Ben Ward Mr. Ben Ward, Secretary of the General Employee Pension Board, provided a summary of activities and information on the performance of the funds as of December 31, 2022. He announced the equity returns were 10.53% versus the index of 7.56%; the Plan's market value was $8,602,862 and the overall plan return was 9.97%. Overall, the actuary reported the Fund is in excellent actuarial status and the Fund remained fully funded at 102.9% as of September 30, 2022. He discussed House Bill 3 signed into law that has to do with making sure investments are not being made based on social, environmental or corporate governance characteristics; he noted the Board looks at financial performance and risk and does not consider those noted elements. A report will be filed every year with the State and some adjustments will need to be made with fund administration. He discussed retiree applications as they are seeing more long term employees retiring and more pension participation. Council Member D'Ambra asked about the gross number and if it was a pure gross number or after the mutual fund expenses have been deducted? Mr. Ward believed pure gross. Mr. D'ambra requested the fund expenses be broken out. He asked what the investment expense number (on last page) was reflective of and Mr. Ward would need to ask and provide an answer at a later date. He asked if Ms. Jensen had a concern about the administrators internal audit since she recommended the board audit the control structure of the administrator. Mr. Ward noted it was due to more activity and more payouts being requested and would receive more information at the next meeting on the audit specifics. Council Member D'Ambra noted that when interest rates were low, it made sense for the plan to self fund the actual retirement distributions; but with a smaller plan, there could be other variances such as life expectancy going beyond the actuarial assumption. He noted when interest rates rise, it may be a good idea to look at laying that liability off through the purchase of an annuity. He asked if the Board considered looking at this issue and felt it was worthy of consideration. He inquired as to the duration on the fixed income funds and asked for those numbers to be provided to see how much risk exposure there was to the changes in interest rates and he would like the duration numbers included in future presentations. Lastly, he discussed the leveling process and contribution ranges; minimum, recommended and maximum ranges. He would like the Board to bring the actuarial recommendation and range to Council to consider in the budget process. Agenda Item #2. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the Consent Agenda as presented; Vice -Mayor Brandon seconded the motion. Carried unanimously 5-0. 4. MINUTES: April 13, 2023 Regular and May 1, 2023 Workshop 5. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Compressed Air Supplies and Equipment, Inc. Service Agreement - Fire Department, $1,886.86. B. Dive Rescue International Host Rescue Agreement - Fire Department, See agreement for details. C. FPL LED Lighting Agreement -Public Works; See agreement for details. D. GA's Lawn Mower, Inc. Credit Application -Public Works; See application for details. E. Johnson -Davis, Inc. Drainage Repairs -Utilities, $7,500.00. F. JustFOIA Public Record Software Upgrade -Village Clerk, $6,195.00. G. Linetec Professional Underground Utility Contractor Estimate 10685-Utilities, $700.00. H. Verizon Connect Global Positioning Systems Service Order -Public Works; See order for details. 6. SE 04-23 - This is a Special Event permit application for an annual running race organized by Palm Beach Roadrunners, a registered 501(c)(3) organization. The event is to be held on Thursday, November 23, 2023 from 6:00 a.m. - 11:00 a.m. No alcohol will be served. Free food and water and Gatorade will be provided. The projected number of attendees for the event is 2,200. The applicant will hire ten (10) Police Officers including a Supervisor, and Fire Detail. 7. Consider Approval of IT Security Awareness Policy 8. RESOLUTION NO. 12-23 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were no citizen comments. COMMUNICATIONS FROM COUNCIL Council Member Sartory addressed outreach he received from residents: 1. The condition of the post office facility and noted the Manager spoke with him and he would relay the information to the resident. Agenda Item #2. 2. Would the Village build a sound wall for Brightline along North Cypress all the way to Countyline Road - he understood the concern and noted there was a natural tree buffer there and did not know if a sound wall would be a good use of resources as it would only benefit a small amount of residents as a whole - he spoke to the manager and there was not much the Village could do. 3. Flooding issues on Dover Circle and understood staff would keep an eye on this in the future. Council Member Painter recognized village staff and committee members for helping make the Village as great as it was. Vice -Mayor Brandon commented on our youth doing summer activities and recognized Public Works, Police and Fire on the recent house fire and the work they did to contain and save lives. She also thanked the residents for keeping their distance and allowing staff to work. STANDING REPORTS Village Attorney No report. Village Manager 9. Village Manager Standing Report El Portal kick off meeting was Tuesday. Tequesta Drive sidewalk project (Seabrook to Riverside) would be starting in the next few weeks as they were waiting on the contractor to mobilize. Public Works had replaced half the lights in Tequesta Park on the main baseball field. A successful Bridge the Gap program was held and the summer camp program was in full swing with the highest attendance ever. The Environmental Advisory met June 14, Planning and Zoning June 15 and the budget workshop was June 20. Police Department 10. Police Department Standing Report Chief Medina highlighted training of staff, officer certifications, crime prevention tips available to residents and businesses. The TRAC committee members would be recognized by the Traffic Safety Committee of Palm Beach County for their community assistance. He just received notice the police would be honored for traffic safety by the Florida Department of Transportation as they fell within the top three. Mayor Young asked police and fire to do a safety and education campaign leading up to July 4th and the Chief advised they would provide public education and tips. Fire Department 11. Fire Rescue Standing Report Pag@difto# 689 Agenda Item #2. Captain Ray Giblin noted they received their new ladder and are training staff; they received the new air fill station and traffic preemption on all vehicles. They finished hydrant testing and attended the Governor's Hurricane conference. Vice -Mayor Brandon thanked fire for the water training this week. UTILITIES 12. Utilities Department Standing Report Director Craig noted the kick off meeting for El Portal was upcoming, working on the vulnerability assessment and the new intern was assisting and would be making a presentation in July. There was a heavy rain event on May 24 and it took 20-30 minutes to drain after the rain stopped. She noted they are looking at ways to mitigate. She commented on staff certifications received allowing lab staff to perform testing rather than send to an outside entity. She noted they changed their online payment system to Invoice Cloud. She introduced her Engineering Intern. She noted on the Customer Service Dashboard that April was an anomaly or outlier; pointed out revenue by customer type; noted portal users increasing and commented on accounts receivable based on days. Council Member Sartory asked for an explanation on cross control and inquired on the 180 days was about $50,000 in arrears and asked how many of those are residents or non- residents? Ms. Craig noted about half are inside Tequesta, but most would be residential customers. She stated cross control connection could be done in house, but would require additional staff and resources. Council Member D'Ambra commented on the pump station at the Reserve being built on US 1. He advised the pump generates noise and it was easy access to station. He asked they look at securing the area so it was not accessible to outside parties. Ms. Craig would look into the issue. REGULAR AGENDA 101101:11RI I Ll I =RS-.1 13. ORDINANCE NO. 09-23, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. SECTION 2-81. VILLAGE MANAGER; AUTHORITY AND DUTIES. TO INCREASE THE VILLAGE MANAGER'S CONTRACT EXECUTION THRESHOLD FROM $25,000.00 TO $75,000.00; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB- SECTION OF CHAPTER 2 ADMINISTRATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. Pag@dRAcff 689 Agenda Item #2. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; Council Member D'Ambra asked the Manager to explain the rationale behind the increase to $75,000. The Manager explained the need to be more flexible, especially when purchasing vehicles. Mayor Young also noted Council could reverse the threshold if they found it was not working, and detailed backup would still be provided. MOTION: Council Member D'Ambra made a motion to approve Ordinance 09-23; Vice - Mayor Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 14. Conceptual Presentation Application from MDK TEQUESTA LLC fora new two-story, 5,956-square-foot professional office building. The subject property is located at 110 Bridge Road. Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi-judicial proceeding, no council action would be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Community Development Director, Nilsa Zacarias, introduced the two story, 5,966 square feet office building that was proposed for Bridge Road. Mr. George Gentile of 2GHO presented to Council on behalf of MDK Tequesta. The office building would be utilized by Cary Stamp & Company Wealth Management and Financial Advisors. Mr. Stamp was a longtime Tequesta business who wanted to maintain his office in Tequesta. Mr. Gentile reviewed the design, setbacks, footprint, height, parking limitations, and roof deck for the new building. He noted it would maintain the footprint of the existing structure. Council Comments: • Recommended softening the style and adding more of the West Indies or Mediterranean Revival architecture. • Suggested reviewing the Treasure Coast Regional Planning concepts for ideas. • Was concerned with the landscape and any variances that would be needed. • Was concerned with the height of the building given it was only two stories. Mr. Gentile would review the height with the architect, but felt that may have been incorporating the roof deck elevator. Citizen Comments: • Mr. Tom Bradford of 44 Chestnut Trail liked the building and architecture but was concerned with parking and any agreement that needed to be entered into with surrounding restaurants and businesses. He also provided feedback on streetscapes and landscaping. Agenda Item #2. 15. Consider Approval for Road Improvements and Repairs with Wynn and Sons Environmental Construction Services Co. Inc in the amount of $38,158.00. Pulled from agenda. 16. Consider Approval of Chen Moore and Associates Work Authorization for Final Engineering Design and Permitting of the Dover Ditch Living Shoreline Project for a Lump Sum Cost of $46,920 (Project Cost Share: Tequesta 60% ($28,152)1 Town of Jupiter 40% ($18, 768)) Ms. Craig detailed the lengthy permit process with the Army Corps of Engineers and the need to move forward in anticipation of receiving the state appropriations to meet all deadlines. MOTION: Council Member D'Ambra made a motion to approve the Chen Moore work authorization for final engineering design and permitting of the Dover Ditch project; Council Member Painter seconded the motion. Carried unanimously 5-0. 17. Consider Approval of Chen -Moore and Associates (CMA) Work Authorization for Water Treatment Plant Process and Control Improvements Project Amendment #2 at a cost of $55,400 MOTION: Council Member D'Ambra made a motion to approve the Chen Moore work authorization for the water treatment plant process and control improvements; Council Member Painter seconded the motion. Carried unanimously 5-0. 18. Consider Approval of an Agreement with Fortiline, Inc., to Purchase Water Meter Fittings and Water Line Accessories, Piggybacking on their Agreement with the City of Deerfield Beach/ Southeast Florida Governmental Purchasing Group Ms. Craig highlighted the cost and timing benefits from leveraging the purchasing cooperative. MOTION: Council Member Sartory made a motion to approve the agreement with Fortiline, Inc. for water meter fittings and water line accessories; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 19. Consider Approval of CROM Coatings and Restorations, a Division of Crom, LLC, Agreement for Water Storage Tank Repairs for $28,100 Mrs. Craig detailed the need for specialty care and routine maintenance due to the age of the tanks. She felt CROM was the best company for the maintenance. Agenda Item #2. MOTION: Council Member D'Ambra made a motion to approve the agreement with CROM for water tank repairs; Vice -Mayor Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member D'Ambra requested Council revisit the demolition of the concession stand at Tequesta Park along with the Tequesta Park sports league. Council was open to workshopping a request for quote (RFP) for a league, but felt the structure needed to be demolished as it was a safety issue. Vice -Mayor Brandon announced the start of budget season and advised everyone to ask questions. Mayor Young addressed the sound wall for Brightline to see if Council was interested in workshopping the idea. Council felt landscaping was the best route to take. Manager Allen provided a recap of a meeting with the Palm Beach County Sherriff's office regarding the patrolling of Beach Road. They were providing more coverage for the area and complaints had started to trend down. The Beach Road Association would be provided an update as well. Ms. Zacarias was pleased to let Council know the Tequesta Park Master Plan was selected by the American Planning Association as a great example of public participation, design, and collaboration. It would be presented at their next conference in Jacksonville. ADJOURNMENT The meeting was adjourned at 8:24 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #2. MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JUNE 20, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:02 p.m. A roll call was taken by Clerk Administrative Specialist Diana Manali. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. AGENDA ITEMS 1. Review and Discuss the Fiscal Year (Fl) 2023-24 Proposed Budget. Council Member D'Ambra provided feedback on the budget before his early departure at 6:05pm. He wanted staff and Council to think about Tequesta Fest, was in favor of the eight person fire shift, and wanted to set up a capital fund for land acquisitions versus decreasing taxes. Manager Allen detailed the proposed budget, the budget process, and meaning of a balanced budget. He explained the different funds including the general fund, water utilities fund, stormwater fund, and refuse and recycling fund. Water, stormwater, and refuse and recycling were enterprise funds and should be self-supporting while the capital improvement fund, capital projects fund, building fund, and special law enforcement fund were restricted funds. Manager Allen drew attention to the 2022-2023 budget highlights including the start of the El Portal project, sidewalk improvements, the adopt a tree program, LED lights in Tequesta Park and other Tequesta Park improvements, a new fire department ladder truck, and an eight man shift. A Millage rate history was provided to Council. The proposed 2023-2024 budget was developed using a new millage rate of 6.2900 percent down from 6.6290 percent. The proposed budget included changes to the Village lobbying group, bringing Community Development in-house, and a new budgeting software to more clearly communicate with Pag@dMhof 683 Agenda Item #2. residents and Council. Additionally, there were proposals for undergrounding electric utilities studies. Manager Allen detailed each fund budget highlighting increases in Waste Management, special projects for the water utilities funds, and stormwater fund projects. He announced the next step was for Council to set the maximum millage rate at the July meeting so it could be filed in early August for the Truth in Millage Statutes (TRIM). Council proceeded to have lengthy discussion on all aspects of the budget including the millage rate, Tequesta Fest, the Business Liaison position, the goal of the three eight man fire shifts, and top priorities for the upcoming year. Council Comments: Mayor Young confirmed the millage rate needed to be submitted by August 4th. She was concerned with place holders in the budget for health insurance and looked forward to more solid numbers in July. Mayor Young felt there was a need to re- evaluate the lobbyist groups and was concerned with staffing community development positions. She felt a dog park, Tequesta Fest, budgeting software, tree canopies, and Old Dixie beautification were areas that could be cut or pushed to fund more urgent priorities like Remembrance Park. Vice -Mayor Brandon was in favor of the eight man fire shift, she wanted to see Tequesta Fest as a two day event (resident day and public day) and liked the January time frame. She was also entertaining a change in lobbyists. She confirmed the millage rate could be set to the max and then reduced in August if necessary. Council Member Sartory was concerned with cutting the millage rate knowing the number of projects ahead. He felt Tequesta Fest was unique to the Village and would like to keep it in some fashion. He was in favor of an eight man shift and also wanted to keep Remembrance Park as a focus. Council Member Painter was also concerned with cutting the millage rate. He acknowledged all of the increases to residents, but felt the projects ahead were important. He clarified the eight man shift would be one shift this year and the third eight man shift was in next years (2024/2025) budget. He felt there needed to be a Tequesta Fest, but perhaps scaled back this year. Citizen Comments: Mr. Tom Bradford, 44 Chestnut Trail, felt the tax increase was a political issue. He felt money should be spent to build parks and plant tree canopies. He also felt more emphasis should be placed on annexation to make it more attainable. Mrs. Marcia Nielson, 94 Beechwood Trail, noted the expense of Tequesta Fest and thought that it was a great time to downsize, she was concerned with space for a Community Development office, and felt undergrounding utilities was a priority. Mrs. Pat Watkins, 167 River Drive, agreed that the business liaison position was a better fit for the building department. ADJOURNMENT The meeting was adjourned at 8:19 PM. Pag@Mglecff 683 Agenda Item #2. MOTION: Council Member Sartory made a motion to adjourn the meeting; Council Member Painter seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.