HomeMy WebLinkAboutDocumentation_Regular_Tab 07_7/13/2023Agenda Item #7.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jul 13 2023
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Monthly Report
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Attached please find the monthly Utilities Department report.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
BUDGET AMOUNT N/A
FUNDING SOURCES: N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
N/A
23.0629.JUN for JUL VC Mtg Utilities Update Pkg
Page 124 of 537
Agenda Item #7.
Village
345 Tequesta Drive
Tequesta, FL 33469
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To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: June 29, 2023
Re: Utilities Department Monthly Report
The Utilities Department monthly report for June is found below:
Stormwater
561-768-0700
www.tequesta.org
• El Portal —joint project with Public Works — includes road/ sidewalk improvements
o Pre -construction meeting held June 13
o Letters on doorhangers hand -delivered to residents
o Map on website for projects affecting customers
o Notice to Proceed issued June 26tn
o Right-of-way staking completed on Monday, June 26tn
o SFWMD dewatering permit application submitted to the SFWMD and paid
o Tree removal — PW met on site with Terracon, removal pending
o Video with Mayor scheduled for Friday July 14t" about the project
• FDEP Vulnerability Assessment Grant/ Protect
o Met with Holtz, grant consultants, to discuss grant opportunities — based on that meeting
considering requesting additional funding for the VA and extending deadline because...
o Have identified some data gaps for the VA — determining if assessment is more complete/
added value by closing the data gaps
• Pipelining and stormwater structure repair
o Inliner completed $207,000 worth of urgent pipe lining and $10,000 worth of catch basin
repairs
o More pipe lining is planned for FY24, pending budget approval (and for years to come) due
to continued pipe deterioration
• Dover Ditch — shared project with Town of Jupiter
0 50% matching grant is still on the grants list BUT the Governor's budget has not been signed
as of the date of this report
o PO and work authorization issued to CMA for final design and permitting — ready to go
o CORPS permit estimated to take 6-9 months, possibly up to a year
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 125 of 537
Agenda Item #7.
Pictures from stormwater pipe damage, repairs made or ongoing at 582 N. Dover Road:
• Stormwater repairs — repairs were made due to pipe separation causing pavement, manhole, and
other damage — located near 582 N. Dover Rd
Water
• Water Treatment Plant Projects - projects are in ongoing stages for the water treatment plant
o SCADA modifications for critical ongoing communication issues are being scheduled for
implementation
o Water tank repair contract — PO issued and work in scheduling
o Water Treatment Plant Improvement Project — PO issued for amendment #2 to the original
agreement (modified scope developed for addressing hydraulic issues at the plant including
pump number 7)
o Membrane replacement design — Dover Engineering — in design for train #2 (there are three
trains of membranes, all three will be replaced within the next year or so)
o Unregulated contaminant monitoring rule (UCMR) pre-screening sampling —samples have been
taken — expecting results within 30 days
Page 2 of 3 Village of Tequesta
Page , of 537
Agenda Item #7.
o Lead and copper rule —triannual sampling letters have been mailed and samples must be
submitted by September
Other
• Budget
o FY24 draft budget presentation was given at the June 201" budget hearing
• Asbuilt Scanning- scanning of our utilities asbuilts was successfully initiated with the goal of loading
an asbuilt layer in our GIS system; there are many benefits to this effort
o Focus is on water system asbuilts for the lead and copper service line inventory
o There are many many asbuilts and documents to have scanned to avoid losing historical and
institutional information about our infrastructure
• Summer engineering Intern — Melanie Garro — presentation to Council
o Continuing to learning about the Village, municipal government, and running a utilities
department
■ Engineering plans
■ Water treatment
■ Stormwater/ NPDES permit/ stormwater requirements
■ Projects
■ Budget process
o Vulnerability assessment — has been reviewing all documents and the draft model and
provided added value to the project already; participated in the grants meeting and
conducting follow up
o Beach Road Phase II — design meeting, field meeting, spent time at KH on final design/ CAD
work remaining
o Spent time with the Loxahatchee River District (LRD) and is scheduled to tour the Solid
Waste Authority (SWA)
o Attended our Environmental Advisory Committee (EAC) meeting, the Loxahatchee River
Preservation Initiative (LRPI) meeting, and Loxahatchee River Management Coordinating
Council (LRMCC) meeting
Page 3 of 3 Village of Tequesta
PageVof 537
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