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HomeMy WebLinkAboutAgreement_General_7/13/2023_TCI RoodVillage of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org Date: June 28, 2023 To: Jeremy Allen, Village Manager Through: Marjorie G Craig, PE, Director, Utilities Department er From: David Tinoco, Water Distribution & Stormwater Superintendent Re: Consider Approval of Annual Agreement with TO ROOD to Provide Quarterly Weed Treatment at Dover Ditch at a cost of $550 ($2200 Annually) with Additional Related Services Available as Needed The Village of Tequesta (Village) Utilities Department (UD) recommends approval of an annual agreement with TCI ROOD for quarterly weed treatment at Dover Ditch. The services include all labor, equipment and weed treatment solution. As can be seen in the agreement, quarterly treatments cost $550 for an annual cost of $2200. UD is responsible for 60% of the costs for the contract, so our actual spend will be $330 quarterly and $1,320 annually. Through an interlocal agreement, stormwater runoff, drainage, and maintenance of Dover Ditch is shared with the Town of Jupiter (TOJ). The TOJ is responsible for 40% of maintenance expenses at Dover Ditch with the Village responsible for 60%. Other related services are available in the agreement as needed. Funding for weed control at Dover Ditch is budgeted and available in account 403-250-546.308 — Drainage Maintenance. Please see Attachment A for a detailed budget breakdown for the Drainage Maintenance Account. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 I_AIII ETO'.I�i14►kL1 VILLAGE OF TEQUESTA UTILITIES DEPARTMENT STORMWATER ENTERPRISE FUND BUDGET TABLE FOR DRAINAGE MAINTENANCE For Dover Ditch Weed Control 403-250-546.308 — DRAINAGE MAINTENANCE FY23 BUDGETED FY23 j SPENT/ COMMITTED, This request FY23 BUDGET (spans FY23 CURRENTLY and FY24) REMAINING Misc drainage maintenance $5,000 $2,069 $2,931 Dover ditch landscape maintenance $5,400 $3,840 $1,560 Dover ditch quarterly weed control $1,320 $660 X $660 Dover ditch bi-annual trimming $4,200 $5,760 -$1,560 Street sweeping street $200 per month, parking lot $87.50 per rtr $3,600 $2,058 $1,542 811 locate fees $1,080 $1,060 $20 Storm drain cleaning & inspection $10,000 $0 $10,000 Catch basin & outfall repair $7,500 $4,163 $3,337 Misc pipe point repairs $15,000 $11,175 $3,825 Detention/retention area & ditch maint (slope restoration, etc. $7,500 1 $1,572 $5,928 TOTAL $60,6001 $32,357 $28,243 �R TC1 ROOD May 23, 2023 Dear Loyal TO Customer, We are currently in the process of updating our maintenance agreements and it is time for the renewal of your current maintenance program. Please review and sign the attached maintenance agreement and send back all the pages to our office. If you wish to email your agreement back, please email all pages to service@tcirrigation.com. Unfortunately, if we do not receive a signed copy back, we would not be able to automatically renew your maintenance visits. We look forward to providing you with extraordinary service for this next year. Sincerely, The TO Service Department 7900 SE Bridge Road • Hobe Sound, FL 33455 (772) 546-4535 • Fax (772) 546-4598 www.tcirrigation.com 01082016 L` TC1 ROOD PLANT HEALTH CARE SERVICE AGREEMENT by ROOD ENVIRONMENTAL Date: 5/23/2023 Presented To: Dover Ditch 136 Bridge Rd Tequesta FL 33469 Phone #: Email #: Contract Valid from 7/1/2023 to 6/30/2024 SERVICES INCLUDED IN THIS CONTRACT: Per Price Quarterly Weed Treatment (plus applicable sales tax) $550.00 Page 11 7900 SE Bridge Road I Hobe Sound . FL 33455 1 T 772-5464535 1 F 772-546-4598 TCIROOD.COM ?` Tcl ROOD SERVICE DESCRIPTIONS: Quarterly Weed Treatment (plus applicable sales tax) Rood Environmental will perform Quarterly Weed Treatment. Page 12 7900 SE Bridge Road I Hobe Sound , FL 33455 1 T 772-546-4535 1 F 772-546-4598 TCIROOD.COM �� TC1 ROOD ADDITIONAL SERVICES AVAILABLE FROMTCIROOD Additional Services (will be billed on a Time & Material basis per rates listed below): Irrigation Repairs (labor) $70.00/Hr + Parts (plus applicable Sales Tax)* Plant Heath Care (labor) $70.00 Hr + Chemicals (plus applicable Sales Tax) * If you are not a current irrigation maintenance customer, the initial inspection to the irrigation system will include a $135.00 service call, which includes the first hour of labor, and our standard hourly rate of $85.00 per man-hour thereafter. This inspection and possible repairs will be conducted on a Time and Materials basis. The following services can be performed and billed on a Time & Material basis: • Landscape enhancements • Pruning of trees or privacy hedges (over 8 feet in height) or espalier of trees or vines • Irrigation renovations • Irrigation Repairs • Installation of mulch or soil in planting beds or other areas • Citrus program which includes spraying for fungus, insects, and a foliar spray for nutritional value, (note there is no control for citrus canker or citrus greening) • Deep Root Feed Palms which includes a liquid drench of fertilizer applied to the soil around the root mass of all specialty palms • Tetracycline Injections which includes injections for coconuts to help prevention of lethal yellowing • Hibiscus Care which includes a growth inhibitor sprayed every two (2) months to maintain Dwarf Hibiscus • Post -storm cleanup • Ficus - White fly and Spiraling White fly treatments • Quarterly bud drenches for all "Canary Island Date Palms" to aid in the prevention of palm weevils • Lawn and Plant disease treatment • Suppression of sedge grasses in turf area EXCLUSIONS The following are not included in any program: roses, orchids, annuals, vegetables, fruit bearing trees, sabal palms, large established trees (8" trunk diameter), nematodes, palmetto weevils, boring insects, termites or other wood destroying insects, take all patch, perennials, eastern lubber grasshoppers, army worms, PH and nutrient corrections, grassy weed control including but not limited to crabgrass, carpet grass and bermuda grass control, soil borne diseases and moles. MAINTENANCE CONTRACT CONDITIONS A.) Advanced notice shall be given for any extra work when conditions permit. B.) All work is to be performed in a professional manner, according to industry practices. Services shall be rendered as specified with the exception of legal holidays, strikes, accidents, inclement weather, natural disasters, terrorist attack, pandemic, or any other delays beyond the control of Rood Environmental. C.) Rood Environmental shall provide all labor (dressed in company uniform), with supervision, Page 13 7900 SE Bridge Road I Hobe Sound , FL 33455 1 T 772-546-4535 1 F 772-546-4598 TCIROOD.COM fl TC1 equipment and materials necessary for the performance of this agreement. D.) Rood Environmental agrees to maintain a general public liability insurance policy as required bylaw and Worker's Compensation insurance. A copy of our current Certificate of Insurance is available upon request. E.) Rood Environmental is a drug free workplace, and agrees to continue this program. F.) Anyrepairs or extra work necessary, due to hurricanes, floods, lightning or other acts of nature, shall not be covered under this agreement. G.) This agreement may be cancelled by either party upon thirty (30) days written notice. H.) It is mutually agreed upon by both Rood Environmental and the Client that this Maintenance Contract will be in effect for a twelve-month period (I -year). At contract end date, if neither party cancels or gives notice of canceling agreement; the contract will annually auto -renew for the next twelve-month period (1 year). Notification of rate changes, if applicable, may be sent for renewal period. 1.) Client acknowledges that Contractor has made a significant investment in the recruitment, hiring, and training ofTCIROOD staff. Therefore, client and/or ifs agents agrees not to solicit, recruit hire or otherwise engage the services of any TCI ROOD employee without the prior written consent of TCIROOD. L) We do accept major credit cards for your convenience. You may also elect to have your invoices emailed to you as an added convenience. Youre-mail address: NOTE: TURood reserves the right to cease services without notice if the Custunier account becomes thirty (30) dars bast due. All accounts unpaid ►vithiu form -five (45) daps of billing date could he subject to an added monddv 1.5"/ sen•ice charge until the account is paid in full. Job # 22999 Jeremy Allen Digitally signed by Jeremy Allen Date: 2023.06.20 15:49:12 -04'00' Signature of- Acceptance Date Page (4 7900 SE Bridge Road I Hobe Sound . FL 33455 1 T 772-5464535 1 F 772-5464598 TUROOD.COM PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."