HomeMy WebLinkAboutDocumentation_Regular_Tab 07_8/10/2023Agenda Item #7.
Regular Council
STAFF MEMO
Meeting: Regular Council - Aug 10 2023
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Manager's Monthly Report Through July
m
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a cash basis and will be adjusted to the Governmental modified
accrual basis at year-end for applicable fund types. This will result in significant differences
between our beginning balances in the enterprise funds (water, refuse and recycling and
stormwater) and the adjusted ending balances as these funds report on a full accrual basis.
2. Property Taxes — collected at $9.5 million, which represents 101 % of the budgeted amount. It
is $1.3 million (15%) higher than for the same period of the prior fiscal year. Historically, 91 % of
ad valorem tax distribution receipted by the end of February.
3. Sales/use taxes (73%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two month behind collection/reported
period, with the exception of the Local Business Tax collected at 100%. Insurance premium tax
($285 thousand) to be collected at the year-end as one distribution. Sales/use taxes are slightly
above budget target for nine months collections.
4. Intergovernmental revenues (93%) which include municipal revenue sharing, half -cent sales
tax, and local gas tax are one month behind the collection/reported period. It is above budget
target for nine months collections due to the half -cent sales tax revenue increase (by 23%)
collection/distribution.
5. Revenues (Budgetary comparison) recorded in the General fund represents 91 % of budgeted
due to the distribution nature of Ad valorem taxes collected at 101 %, representing 64% of overall
General fund revenues at 7/31/2023.
6. Overall Expenditures (Budgetary comparison) in the General Fund represents 68% of
budgeted, which is below target budgeted due to the fact that not all the expenditures recorded
for the services provided up to 7/31/23 and personnel expenditures recorded as paid not when
accrued.
7. Revenues (Prior year comparison) all funds increased mainly due to Ad valorem taxes
collected $1.3 million (15%) higher than same period of prior year, increase in investment
earnings, and water utility charges for services.
Page 75 of 250
Agenda Item #7.
8. Expenditures (Prior year comparison) all funds decreased by $983 thousands (5%) mainly
due to recreation center project completion (in FY 2022) offset by fire truck purchase in FY 2023.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
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BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑x N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑x N/A
COMMENTS/EXPLANATION ON SELECTIONNA
1Jul 2023 Report
July 2023 Grant Budget Worksheet
July 2023 Managers Report.ADA (1) (1)
Page 76 of 250
iItotr# . BALANCE SHEET FOR VILLAGE OF TEQUESTA
acan Cu`G1Period Ending 07/31/2023
DB: Teauesta
Page: 1/8
Fund 001 GENERAL FUND
GL Number Description
*** Assets ***
Cash and Cash Equivalents
Investments
Accounts Receivable
Due from Other Funds
Accrued Income Receivable
Inventories
Prepaids
Other Assets - Current
Other Fixed Assets
Total Assets
*** Liabilities ***
Accounts Payable
Accrued liabilities
Retainage Payable
Due to Other Funds
Due to Other Governments
Deferred Revenue
Other Current Liabilities
Customer Deposits
Noncurrent liabilities
Total Liabilities
*** Fund Balance ***
F/B - Reserved for Inventories
F/B - Res for Encumbrance
F/B - All Other Reserves
F/B - Unreserved - Designated
F/B - Unreserved/Undesignated
Fund Balance - Ncnspendable
Fund Balance - Restricted
Fund Balance - Committed
Fund Balance - Assigned
Fund Balance - Unassigned
Total Fund Balance
Beginning Fund Balance
Net of Revenues VS Expenditures
Fund Balance Adjustments
Ending Fund Balance
Total Liabilities And Fund Balance
Balance
592,241.32
9,444,587.00
1,572,403.56
0.00
7,447.30
57,422.39
170,485.04
0.00
0.00
11,844,586.61
4,247.47
350,622.47
0.00
0.00
1,428.62
1,232,698.89
0.00
0.00
0.00
1,588,997.45
0.00
0.00
0.00
0.00
0.00
812,308.18
288,000.00
500,000.00
2,036,098.00
4,375,472.92
8,011,879.10
8,011,879.10
2,243,710.06
0.00
10,255,589.16
11,844,586.61
Page 77 of 250
iItotr# . BALANCE SHEET FOR VILLAGE OF TEQUESTA
acan Cu`G1Period Ending 07/31/2023
DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories
Prepaids
Total Assets
*** Liabilities ***
Accounts Payable
Accrued liabilities
Due to Other Governments
Total Liabilities
*** Fund Balance ***
F/B - Unreserved/Undesignated
Fund Balance - Nonspendable
Fund Balance - Restricted
Fund Balance - Assigned
Fund Balance - Unassigned
Total Fund Balance
Beginning Fund Balance
Net of Revenues VS Expenditures
Ending Fund Balance
Total Liabilities And Fund Balance
92,146.32
678,772.69
(52.63)
531.67
8,064.91
779,462.96
0.00
(55,670.93)
3,027.38
(52,643.55)
0.00
10,303.06
832,828.08
29,399.00
0.00
872,530.14
872,530.14
(40,423.63)
832,106.51
779,462.96
Page: 2/8
Page 78 of 250
iItotr# . BALANCE SHEET FOR VILLAGE OF TEQUESTA
acan Cu`G1Period Ending 07/31/2023
DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents
Investments
Accounts Receivable
Due from Other Funds
Prepaids
Total Assets
*** Liabilities ***
Accounts Payable
Accrued liabilities
Retainage Payable
Due to Other Funds
Total Liabilities
*** Fund Balance ***
F/B - Res for Encumbrance
F/B - All Other Reserves
F/B - Unreserved - Designated
F/B - Unreserved/Undesignated
Fund Balance - Nonspendable
Fund Balance - Restricted
Fund Balance - Committed
Fund Balance - Assigned
Fund Balance - Unassigned
Total Fund Balance
Beginning Fund Balance
Net of Revenues VS Expenditures
Ending Fund Balance
Total Liabilities And Fund Balance
26,410.64
654,542.37
0.00
0.00
0.00
680,953.01
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
568,199.33
312,722.00
31,690.26
0.00
912,611.59
912,611.59
(231, 658. 58)
680,953.01
680,953.01
Page: 3/8
Page 79 of 250
iItotr# . BALANCE SHEET FOR VILLAGE OF TEQUESTA
acan Cu`G1Period Ending 07/31/2023
DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents
Investments
Accounts Receivable
Due from Other Funds
Prepaids
Total Assets
*** Liabilities ***
Accounts Payable
Accrued liabilities
Retainage Payable
Due to Other Funds
Total Liabilities
*** Fund Balance ***
F/B - Res for Encumbrance
F/B - Unreserved/Undesignated
Fund Balance - Nonspendable
Fund Balance - Assigned
Fund Balance - Unassigned
Total Fund Balance
Beginning Fund Balance
Net of Revenues VS Expenditures
Ending Fund Balance
Total Liabilities And Fund Balance
28,378.12
100,155.90
0.00
0.00
0.00
128,534.02
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
136,378.12
0.00
136,378.12
136,378.12
(7,844.10)
128,534.02
128,534.02
Page: 4/8
Page 80 of 250
iti# rrIto{�� BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 5/8
acan�+ `G , Period Ending 07/31/2023
DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets
0.00
Cash and Cash Equivalents
752,222.61
Investments
7,745,339.39
Accounts Receivable
501,335.70
Special Assess -Current
0.00
Special Assess - noncurrent
0.00
Due from Other Funds
0.00
Accrued Income Receivable
5,280.00
Inventories
222,932.82
Prepaids
38,257.75
Other Assets - Current
0.00
Land
83,335.00
Other Assets - Non Current
547,122.00
INFRASTRUCTURE
14,679,696.76
Buildings
209,044.16
Improvements Other Than Bldgs.
22,313.60
Machinery & Equipment
221,399.76
Construction in Progress
827,897.41
Intangible Assets
0.00
Other Fixed Assets
0.00
Deferred Outflows
525,669.89
FIXED ASSETS
0.00
Total Assets
26,298,511.85
*** Liabilities ***
Accounts Payable
(1,100.99)
Accrued liabilities
(272,585.62)
Retainage Payable
0.00
Due to Other Funds
0.00
Due to Other Governments
277.32
Deferred Revenue
0.00
Current Portion of Debt
406,822.25
Other Current Liabilities
0.00
Customer Deposits
39,180.00
Noncurrent liabilities
1,952,563.99
Other Long Term Liabilities
494,807.03
Def Inflows of Resources
891,769.00
Total Liabilities
3,511,732.98
*** Fund Balance ***
F/B - Res for Encumbrance
0.00
F/B - All Other Reserves
0.00
F/B - Unreserved - Designated
0.00
F/B - Unreserved/Undesignated
0.00
N.A., Inv in Cap, net of debt
11,584,763.87
Net Assets, Restricted
0.00
Fund Balance - Restricted
391,822.25
Fund Balance - Committed
500,000.00
Fund Balance - Unassigned
8,919,488.87
Total Fund Balance
21,396,074.99
Beginning Fund Balance
21,396,074.99
Net of Revenues VS Expenditures
1,390,703.88
Ending Fund Balance
22,786,778.87
Total Liabilities And Fund Balance
26,298,511.85
Page 81 of 250
iti# rrIto{�� BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 6/8
acan�+ `G , Period Ending 07/31/2023
DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 40,984.42
Investments 150,897.08
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 191,881.50
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 72,642.83
Total Fund Balance 72,642.83
Beginning Fund Balance 72,642.83
Net of Revenues VS Expenditures 119,238.67
Ending Fund Balance 191,881.50
Total Liabilities And Fund Balance 191,881.50
Page 82 of 250
iti# rrIto{�� BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 7/8
acan�+ `G , Period Ending 07/31/2023
DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents
18,748.67
Investments
0.00
Accounts Receivable
625.49
Due from Other Funds
0.00
Inventories
407.35
Prepaids
0.00
Other Assets - Current
0.00
Other Assets - Non Current
40,159.00
INFRASTRUCTURE
1,919,476.99
Buildings
0.00
Improvements Other Than Bldgs.
0.00
Machinery & Equipment
11,547.30
Construction in Progress
6,218.00
Deferred Outflows
28,070.00
Total Assets
2,025,252.80
*** Liabilities ***
Accounts Payable
0.00
Accrued liabilities
(17,789.43)
Retainage Payable
0.00
Due to Other Funds
0.00
Due to Other Governments
0.00
Current Portion of Debt
0.00
Other Long Term Liabilities
16,326.41
Def Inflows of Resources
42,400.00
Total Liabilities
40,936.98
*** Fund Balance ***
F/B - Res for Encumbrance
0.00
F/B - Unreserved - Designated
0.00
F/B - Unreserved/Undesignated
0.00
N.A., Inv in Cap, net of debt
1,236,387.06
Fund Balance - Unassigned
711,661.18
Total Fund Balance
1,948,048.24
Beginning Fund Balance
1,948,048.24
Net of Revenues VS Expenditures
36,267.58
Ending Fund Balance
1,984,315.82
Total Liabilities And Fund Balance
2,025,252.80
Page 83 of 250
iItotr# . BALANCE SHEET FOR VILLAGE OF TEQUESTA
acan Cu`G1Period Ending 07/31/2023
DB: Teauesta
Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents
Investments
Accounts Receivable
Inventories
Prepaids
Total Assets
*** Liabilities ***
Accounts Payable
Due to Other Funds
Total Liabilities
*** Fund Balance ***
Fund Balance - Ncnspendable
Fund Balance - Restricted
Fund Balance - Assigned
Fund Balance - Unassigned
Total Fund Balance
Beginning Fund Balance
Net of Revenues VS Expenditures
Ending Fund Balance
Total Liabilities And Fund Balance
76,890.72
173,255.93
0.00
0.00
3,584.52
253,731.17
0.00
0.00
0.00
8,540.61
80,795.97
44,186.00
0.00
133,522.58
133,522.58
120,208.59
253,731.17
253,731.17
Page: 8/8
Page 84 of 250
Agenda Item #7.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
7/31/2023
General Fund #001
Building Fund #101
Capital Improvement Fund #301
Capital Projects Fund #303
Water Utility #401
Refuse & Recycling #402
Stormwater #403
Special Law Enforcement #605
Total Cash and Investments
*Transfer pending
Cash
Investments
Total
$ 592,241
$ 9,444,587 $
10,036,828
92,146
678,773
770,919
26,411
654,542
680,953
28,378
100,156
128,534
752,223
7,745,339
8,497,562
40,984
150,897
191,882
18,749
-
18,749
76,891
173,256
250,147
$ 1,628.023
$ 18.947.550 $
20.575,573
Page 85 of 250
VILLAGE OF TEQUESTA
nda Item #7. REVENUE REPORT - CASH BASIS, UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 7/31/2022 7/31/2023 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001- GENERAL FUND
General Property Taxes
Sales & Use Taxes
Franchise fees - gross receipt
Licenses & Permits
Grants - Federal
Grants - State
Intergovernmental Revenue
Chgs for Services - Gen Gov
Indirect Costs
Rents & Royalties
Contributions & Donations
Miscellaneous Revenues
Chgs for Services - Public Safety
Fines & Forfeitures
Impact Fees
Grants and Contributions - Local
Charges for Services - Recreation
Unrestricted Investment Earning
Other Financing Sources
Total General Fund
8,260,937
9,533,479
1,272,542
15.40% Increase in property value
1,345,724
1,453,529
107,805
8.01%
Infrastructure & electricity tax increase
363,715
427,666
63,950
17.58%
Electric franchise fees increase
1,010
6,110
5,100
504.95%
Rental permits implemented in FY 23
49,565
49,047
(518)
-1.05%
Differs from year to year
513
12,489
11,976
100.00%
Differs from year to year
777,654
836,949
59,295
7.62%
1/2 cent sales tax increase
397,218
173,053
(224,165)
-56.43%
Land development fees decrease
713,618
719,228
5,610
0.79%
214,226
235,988
21,762
10.16%
Cash basis lease revenue recording for FY 2023
3,350
14,984
11,634
347.28%
Tequesta Fest and other events donations
3,186
22,831
19,645
616.67%
Litigation settlements
1,013,339
883,317
(130,022)
-12.83%
EMS revenue recorded on cash basis for FY 2023
13,985
9,629
(4,355)
-31.14%
Code enforcement fees
9,602
1,764
(7,838)
-81.63%
Differs from year to year based on the projects
12,102
8,675
(3,427)
-28.32%
Differs from year to year
9,190
93,285
84,096
915.12%
Recreation fees increase due to open facility/programs
20,243
290,451
270,207
1334.81%
Active investing and rate increases
972
42,963
41,991
4320.06%
Trade in fire equipment and sale of assets
13, 210,148
14, 815, 436
1,605,289
12.15 %
Fund 101- BUILDING FUND
Licenses & Permits
603,198
652,462
49,264
8.17%
Charges for Services
5,100
1,909
(3,191)
-62.56% Admin fees from other gov- based on the projects/permits
Miscellaneous Revenues
56
0
(56)
-100.00%
Unrestricted Investment Earning
2,373
18,936
16,563
698.07% Active investing and rate increases
Total Building Fund
610,726
673,307
62,581
10.25%
Fund 301- Capital Improvement Fund
Unrestricted Investment Earning
87
19,542
19,455
22323.83% Active investing and rate increases
Total Capital Improvement Fund
87
19,542
19,455
22323.83%
Fund 303 - Capital Projects Fund
Unrestricted Investment Earning
Total Capital Projects Fund:
Fund 401- Water Fund
Miscellaneous Revenues
Fines & Forfeitures
Unrestricted Investment Earning
Other Financing Sources
Charges for Services
Total Water Fund:
Fund 402 - Refuse & Recycling
Intergovernmental Revenue
Unrestricted Investment Earning
Charges for Services
Total Refuse & Recycling:
Fund 403 - Stormwater Utility
Grants and Contributions - Local
Unrestricted Investment Earning
Other Financing Sources
Charges for Services
Total Stormwater Utility:
Fund 605 - Special Law Enforcement
Forfeitures
Unrestricted Investment Earning
Total Special Law Enforcement
1,068 156 (912)-85.40%
1,068 156 (912)-85.40%
35,203
36,052
850
2.41%
563
1,250
688
100.00%
6,502
170,157
163,655
2517.13% Active investing and rate increases
101,920
143,017
41,097
40.32% Capital connectfees
5,038,782
5,593,158
554,376
11.00% Fees and usage increase
5,182,969
5,943,634
760,665
14.68%
1,992
0
(1,992)
-100.00% SWA shared revenues distributions
142
1,201
1,059
747.31% Active investing and rate increases
500,129
569,389
69,260
13.85% FY 2023 13.5% rate increase due to inflation
502,263
570,590
68,327
13.60%
0
14,385
14,385
100.00% Differs from year to year
62
1,016
954
1545.11% Active investing and rate increases
0
7,375
7,375
100.00% Sale of assets
487,427
512,517
25,090
5.15%
487,489
535,293
47,804
9.81%
90,885 194,548 103,663 114.06% Differs from year to year
456 2,537 2,081 456.42% Active investing and rate increases
91,341 197,085 105,744 115.7 7 %
ITOTALREVENUES - ALL FUNDS 20,086,090 22,755,044 2,668,954 13.29%
are Tor anTerences Rraier inan iuro ana amounts over
Page 86 of 250
Agenda Item #7.
VILLAGE OF TEQUESTA
EXPENDITURE REPORT - CASH BASIS, UNAUDITED
YTD BALANCE
YTD BALANCE
DESCRIPTION
7/31/2022
7/31/2023
VARIANCE
VARIANCE
NOTES
EXPENDITURES
Fund 001- GENERAL FUND
Council
58,521.77
43,045.22
(15,477)
-26.45% Computer system maint exp decrease
Manager
250,986.96
253,274.36
2,287
0.91%
Human Resources
302,072.54
311,974.33
9,902
3.28%
Village Clerk
271,340.56
311,048.13
39,708
14.63% Increase in election expense and news letter
Finance
572,262.09
600,835.87
28,574
4.99%
Legal
120,803.94
137,440.68
16,637
13.77% Differs from year to year based upon service needs
Comprehensive Planning
172,055.13
211,186.34
39,131
22.74% Other contractual svcs increase
General Government
206,899.51
188,485.43
(18,414)
-8.90% Paradise park lease termination, other contr.svcs.&events
IT
376,377.60
393,403.45
17,026
4.52%
Police Department
2,755,923.77
2,841,381.81
85,458
3.10%
Code Compliance
91,620.29
64,731.92
(26,888)
-29.35% Part time salaries and legal svcs decrease
Fire Control
3,257,895.50
4,475,060.31
1,217,165
37.36% Fire truck purchase $1.1M
Public Works
1,129,539.28
1,199,078.79
69,540
6.16%
Leisure Services
663,631.86
907,853.27
244,221
36.80% Part time salaries, spec) events, contr svcs increases
Debt Service
807,028.40
582,305.52
(224,723)
-27.85% 2002 Note was paid in full
Total General Fund
11,036,959
12,521,105
1,484,146
13.45%
Fund 101- BUILDING FUND
Building Department
590,335
713,731
123,396
20.90% Regulars salaries, ins, vehicles purchase (54K)
Total Building Fund
590,335
713,731
123,396
20.90%
Fund 301- Capital Improvement Fund
Public Works
247,013
42,745
(204,268)
-82.70% Roads and sidewalks repair and maintenance
Miscellaneous projects, M&E
0
208,456
208,456
100.00% Capital purchases - equipment, etc.
Total Capital Improvement Fund:
247,013
251,201
4,188
1.70%
Fund 303 - Capital Projects Fund
Public Works
Recreation Center
Total Capital Projects Fund:
Fund 401- Water Fund
Water -Administration
Water - Production
Water -Distribution
Water -Customer Service
Renewal & Replacement
Capital Improvements
Debt Service
Total Water Fund:
Fund 402 - Refuse & Recycling
Refuse and Recycling
Total Refuse & Recycling:
Fund 403 - Stormwater Utility
Storm Water Utilities
Renewal & Replacement
Total Stormwater Utility:
Fund 605 - Special Law Enforcement
Police
Total Special Law Enforcement:
TOTAL EXPENDITURES - ALL FUNDS
255,000 0 (255,000)-100.00% Roads repair and maintenance
2,150,057 8,000 (2,142,057)-99.63% Recreation Center proj substantially completed FY 22
2,405,057 8,000 (2,397,057)-99.67%
1,186,447
1,110,318
(76,129)
-6.42%
1,482,978
1,628,571
145,593
9.82%
593,828
582,036
(11,792)
-1.99%
214,780
246,771
31,991
14.89% Health insurance, other misc charges, fees & charges
880,896
597,108
(283,788)
-32.22% Differs from year to year based upon projects
0
1,812
1,812
100.00% Differs from year to year based upon projects
384,389
386,314
1,925
0.50%
4,743,318
4,552,930
(190,388)
-4.01%
397,602 451,351 53,750 13.52% FY 2023 13.5% rate increase due to inflation
397,602 451,351 53,750 13.52%
308,353 254,536 (53,817)-17.45% Pension expense, timing in recording; ins, drainage maint
220,708 244,490 23,783 10.78% Differs from year to year based upon projects, timing
529,061 499,026 (30,035) -5.68%
108,022
76,877
(31,145)
-28.83% Differs from year to year based upon needs
108,022
76,877
(31,145)
-28.83%
20,057,367
19,074,221
(983,146)
-4.90%
NOTES are for differences grater than 10% and amounts over $1,000.
Page 87 of 250
Benda Item #7. THE VILLAGE OFTEQUESTA
REVENUE REPORT - CASH BASIS, UNAUDITED
FY 2023 FY 2023 83.33%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT % BDGT
DESCRIPTION BUDGET BUDGET BUDGET 7/31/2023 VARIANCE VARIANCE USED NOTES
Fund 001- GENERAL FUND
General Property Taxes
9,401,670
9,401,670
7,834,725
Sales & Use Taxes
1,979,760
1,979,760
1,649,800
Franchise fees - gross receipt
484,710
484,710
403,925
Licenses & Permits
1,000
1,000
833
Indirect Costs
863,074
863,074
719,228
Grants Federal
23,900
23,900
19,917
Grants - State
51,000
51,000
42,500
Intergovernmental Revenue
903,855
903,855
753,213
Grants and Contributions - Local
12,000
12,000
10,000
Chgs for Services - Gen Gov
206,633
206,633
172,194
Chgs for Services - Public Safety
1,329,753
1,329,753
1,108,128
Charges for Services - Recr.
61,000
61,000
50,833
Fines & Forfeitures
18,877
18,877
15,731
Unrestricted Investment Earning
110,488
136,788
113,990
Rents & Royalties
264,262
264,262
220,218
Impact Fees
6,926
6,926
5,772
Contributions & Donations
3,850
3,850
3,208
Miscellaneous Revenues
13,699
13,699
11,416
Other Financing Sources
21,791
21,791
18,159
Appropriate Fund Balance
385,000
490,500
0
Total General Fund
16,143,248
16,275,048
13,153,790
Fund 101- BUILDING FUND
Licenses & Permits
604,115
604,115
503,429
Chgs for Sery - Gen Gov
0
0
0
Unrestricted Investment Earning
3,000
3,000
2,500
Appropriate Fund Balance
238,445
238,445
0
Total Building Fund
845,560
845,560
505,929
Fund 301- Capital Improvement Fund
Unrestricted Investment Earn
0
0
0
Transfers In
707,686
707,686
589,738
Appropriate Fund Balance
510,436
621,466
0
Total Capital Improvement Fund:
1,218,122
1,329,152
589,738
Fund 303 - Capital Projects Fund
Unrestricted Investment Earning
0
0
0
Transfers In
294,895
294,895
245,746
Appropriate Fund Balance
0
Total Capital Projects Fund:
294,895
294,895
245,746
Fund 401- Water Fund
Charges for Services
6,538,611
6,643,561
5,536,301
Fines & Forfeitures
0
0
0
Unrestricted Investment Earn
75,000
110,750
92,292
Miscellaneous Revenues
39,950
39,950
33,292
Other Financing Sources (icl.loan)
10,891,758
10,891,758
9,076,465
Appropriate Fund Balance
382,342
435,592
0
Total Capital Projects Fund:
17,927,661
18,121,611
14,738,349
Fund 402 - Refuse & Recycling
Charges for Services
572,366
572,366
476,972
Unrestricted Investment Earn
500
500
417
Appropriate Fund Balance
29,106
29,106
0
Total Refuse & Recycling:
601,972
601,972
477,388
Fund 403 - Stormwater Utility
Grants & Contributions
95,000
95,000
79,167
Charges for Services
519,571
519,571
432,976
Unrestricted Investment Earn
1,528
1,528
1,273
Other Financing Sources
0
0
0
Transfers In
300,000
516,530
430,442
Appropriate Fund Balance
0
0
0
Total Stormwater Utility:
916,099
1,132,629
943,858
Fund 605 - Special Law Enforcement
Forfeitures
63,700
63,700
53,083
Unrestricted Investment Earn
0
0
0
Appropriate Fund Balance
36,007
36,007
30,006
Total Special Law Enforcement
99,707
99,707
83,089
TOTAL REVENUES - ALL FUNDS
38,047,264
38,700,574
30,737,888
9,533,479
1,698,754
21.68%
101.40
Historically, 91% receipted by the end of Feb
State revs two month behind, record- cash basis, ins prem
1,453,529
(196,271)
-11.90%
73.42
received as one distrib at FYE ($2851 )
427,666
23,740
5.88%
88.23
6,110
5,277
633.20%
611.00
Rental permits implemented in FY 23
719,228
0
0.00%
83.33
49,047
29,130
146.26%
205.22
Differ from year to year, timing of collection
12,489
(30,011)
-70.61%
24.49
Differ from year to year, timing of collection
836,949
83,736
11.12%
92.60
State revenues one/two month behind, increase in rev.
8,675
(1,325)
-13.25%
72.29
Differ from year to year
173,053
859
0.50%
83.75
883,317
(224,810)
-20.29%
66.43
EMS fees - cash basis
93,285
42,452
83.51%
152.93
Teq rest and rec programs revenue increase
9,629
(6,102)
-38.79%
51.01
code enf fees decrease
290,451
176,461
154.80%
212.34
Active investing and rate increases
235,988
15,769
7.16%
89.30
Timing in revenue recording, cash basis
1,764
(4,007)
-69.43%
25.47
Differ from year to year depending on projects/permits
14,984
11,775
367.03%
389.19
Tequesta rest and other events donations
22,831
11,415
99.99%
166.66
Litigation settlements
42,963
24,804
136.59%
197.16
Trade in fire equipment, sale of assets
6 1.661.646 12.63% 91.03
652,462
149,033
29.60%
108.00
varies year to year based upon activity/projects
1,909
1,909
100.00%
100.00
Varies year to year based upon activity/projects
18,936
16,436
657.43%
631.19
Active investing and rate increases
0
Active investing and rate increases
673,307 167,378 33.08%
79.63
19,542 19,542 100.00%
100.00
0
(589,738)
-100.00%
0.00
FY 2023 not recorded, transfers recorded at year end
19,542 (570,196)-96.69% 1.47
156 156 100.00% 100.00
0 (245,746)-100.00% 0.00 1 FY 2023 not recorded, transfers recorded at year end
156 (245,590)-99.94% 0.00
5,593,158 56,857 1.03% 84.19
1,250
1,250
100.00%
100.00
170,157
77,865
84.37%
153.64
Active investing and rate increases
36,052
2,761
8.29%
90.24
143,017
(8,933,448)
-98.42%
1.31
Loan proceeds recorded when received
0
5,943,634 (8,794,715)-59.67%
32.80
569,389 92,417 19.38% 99.48 1 Historically, 91% receipted by the end of Feb
1,201 784 188.27% 240.23
19.52% 94.79
14,385
(64,782)
-81.83%
15.14
Timing in revenue recording
512,517
79,541
18.37%
98.64
Historically, 91% receipted by the end of Feb
1,016
(257)
-20.21%
66.49
7,375
7,375
100.00%
100.00
sale of assets
0
(430,442)
-100.00%
100.00
FY 2023 not recorded, transfers recorded at year end
535,293 (408,564)-43.29% 47.26
194,548
141,465
266.50%
305.41
Differ from year to year, timing of collection
2,537
2,537
100.00%
0.00
Active investing and rate increases
0.00
197,085 113,996 137.20%
0.00
22,755,045 (7,982,843)-25.97%
58.80
NOTES are for differences grater than 10%and amounts over $1,000
THE VILLAGE OF TEQUESTA
EXPENDITURE REPORT - CASH BASIS, UNAUDITED
FY 2023
FY 2023
83.33%
ORIGINAL
AMENDED
TARGET
YTD
BALANCE
DOLLAR
PERCENT
% BDGT
DESCRIPTION
BUDGET
BUDGET
BUDGET
7/31/2023
VARIANCE
VARIANCE
USED
Fund 001- General Fund
Council
80,832
80,832
67,360
43,045
24,315
36.10%
53.25
(1),(2)
Manager
318,325
318,325
265,271
253,274
11,996
4.52%
79.56
(1),(2)
Human Resources
409,148
414,448
345,373
311,974
33,399
9.67%
75.27
(1),(2)
Village Clerk
415,815
415,815
346,513
311,048
35,464
10.23%
74.80
(1),(2)
Finance
755,922
755,922
629,935
600,836
29,099
4.62%
79.48
Legal
180,000
180,000
150,000
137,441
12,559
8.37%
76.36
(1),(2)
Comprehensive Planning
229,540
247,315
206,096
211,186
(5,091)
-2.47%
85.39
(1),(2)
General Government
232,565
232,565
193,804
188,485
5,319
2.74%
81.05(1),(2)
IT
480,271
480,271
400,226
393,403
6,822
1.70%
81.91
(3)
Police Department
3,509,439
3,556,382
2,963,652
2,841,382
122,270
4.13%
79.90
(1),(2)
Code Compliance
104,789
104,789
87,324
64,732
22,592
25.87%
61.77
(1),(2)
Fire Control
4,531,013
6,421,802
5,351,502
4,475,060
876,441
16.38%
69.69
(1),(2)
Public Works
1,602,399
1,612,956
1,344,130
1,199,079
145,051
10.79%
74.34
(1),(2)
Leisure Services
1,074,672
1,165,706
971,421
907,853
63,568
6.54%
77.88
(3)
Debt Service
591,400
591,400
492,833
582,306
(89,472)
-18.15%
98.46
(3)
Interfund Transfers
1,302,581
1,408,081
1,173,401
0
1,173,401
100.00%
0.00
(3)
Allocate to Fund Balance*
324,537
324,537
Total General Fund
16,143,248
18,311,145
15,259,288
12,521,105
2,738,182
17.94%
68.38
Fund 101- BUILDING FUND
Building & Zoning
845,560
874,959
729,133
713,731
15,402
2.11%
81.57
(1),(2)
Allocate to Fund Balance*
0
0
Total Building Fund
845,560
874,959
729,133
713,731
15,402
2.11%
Fund 301- Capital Improvement Fund
Public Works
848,285
848,285
706,904
42,745
664,159
93.95%
5.04
(2)
Projects - Other
369,837
369,837
308,198
208,456
99,741
32.36%
56.36
(3)
Interfund Transfers
0
111,030
92,525
0
92,525
100.00%
0.00
Allocate to Fund Balance*
Total Capital Improvement Fund:
1,218,122
1,329,152
1,107,627
251,201
856,426
77.32%
18.90
Fund 303 - Capital Projects Fund
Public Works
170,000
170,000
141,667
0
141,667
100.00%
0.00
Projects beginning
Leisure Services
0
8,000
6,667
8,000
(1,333)
-20.00%
0.00
Awaiting parts
Allocate to Fund Balance*
124,895
124,895
0.00
Total Capital Projects Fund:
294,895
302,895
252,413
8,000
244,413
96.83%
2.64
Fund 401- Water Fund
Water -Administration
1,346,997
1,474,671
1,228,893
1,110,318
118,575
9.65%
75.29
Water- Production
1,960,184
2,014,949
1,679,124
1,628,571
50,553
3.01%
80.82
Water -Distribution
777,045
780,120
650,100
582,036
68,064
10.47%
74.61
Water -Customer Service
278,405
288,405
240,338
246,771
(6,434)
-2.68%
85.56
Renewal & Replacement
2,216,000
2,781,345
2,317,787
597,108
1,720,679
74.24%
21.47
(2)
Capital Improvement
10,855,000
10,8SS,000
9,045,833
1,812
9,044,021
99.98%
0.00
(2)
Debt Service
494,030
494,030
411,692
386,314
25,377
6.16%
78.20
Other Nonoperating
0
0
0
0
0.00%
0.00
Total Capital Projects Fund:
17,927,661
18,688,520
15,573,767
4,552,930
11,020,836
70.77%
24.36
Fund 402 - Refuse & Recycling
Refuse and Recycling
601,972
601,972
501,643
451,351
50,292
10.03%
74.98
(1),(2)
Other Nonoperating
0
0
0
0
0
0.00%
0.00
Total Refuse & Recycling:
601,972
601,972
501,643
451,351
50,292
10.03%
74.98
Fund 403 - Stormwater Utility
Storm Water Utilities
427,518
522,518
435,432
254,536
180,896
41.54%
48.71
(1),(2)
Renewal & Replacement
419,000
667,877
556,564
244,490
312,074
56.07%
36.61
(2),(3)
Allocate to Fund Balance*
69,581
69,581
0
0
Total Stormwater Utility:
916,099
1,259,976
1,049,980
499,026
550,954
52.47%
39.61
Fund 605 - Special Law Enforcement
Police
99,707
143,893
119,911
76,877
43,034
35.89%
100.00
(2)
Total Special Law Enforcement
99,707
143,893
119,911
76,877
43,034
35.89%
100.00
TOTAL EXPENDITURES - ALL FUNDS
38,047,264
41,512,512
34,593,760
19,074,221
15,519,539
44.86%
45.95
Notes:
* Not included in Target Budget calculation
(1) Personal expenditures/expenses recorded as when paid not when accrued. Personnel paid 7/20/23 for the
period ended
7/15/23.
Due to timing of payroll dates 16 days of personnel expenditures not reflected
in July 2023.
(2) Not all operating expenditures/expenses
recorded for
the services of July 2023. Expenditures recorded on a cash basis and
adjusted to accrual at year end.
Page 89
(3) Timing in expenditures/expenses recording and/or recorded as one time
entry at year end.
If 250
Agenda Item #7.
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Page 90 of 250
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