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Home My WebLink AboutDocumentation_Miscellaneous_Tab 3B_3/16/1994 roa VILLAGE OF TEQUESTA 11f . g •/` � Post Office Box 3273 • 357 Tequesta Drive 5 1 Tcyucsta.Florida 33469-0273 • (407) 575.62(X) G Fax: (407)575-6203 � o ., fEMORANDUM: TO: Village Council FROM: Thomas G. Bradford, Village Manager / DATE: February 25, 1994 SUBJECT: Tequesta Facilities Needs Assessment Over the last few months, we have been analyzing our facilities needs in light of the following: 1) Permanent living quarters need to be provided for the Fire- Rescue Department. 2 ) There is no additional space within the Village Hall Complex for personnel or storage. Insufficient space for personnel and their functions exists. There is no additional storage space available, storage bays are rented off site and records retention needs to be upgraded to comply with F. S. 119 . 031 . 3) Village Hall does not meet the applicable Fire Code. Cost estimate to comply with current Fire Code requirements is $44, 818 . 4) Some citizens and Village Councilmembers have suggested consideration of relocation of Village facilities to the Town Center area for obvious benefits. - The Needs Assessment reveals a need for a total of 47, 635 square feet of space for Tequesta governmental operations . This compares to a current square footage of 9,658. The total estimated cost for these facilities is $5,702,526. Bear in mind that a good percentage of this requirement is the responsibility of the Water Department, including the Public Works Garage. The Water Enterprise Fund would be required to fund such facilities. • MEMO: Village Council February 25, 1994 Page 2— Attached for your review relative to the Tequesta Needs Assessment, please find the following: 1 ) The Preliminary Assessment dated December 13, 1993, based upon the requests of Department Heads . 2 ) Village of Tequesta Facility Needs Assessment modification, based upon the review of the Village Manager. 3 ) Village of Tequesta Needs Assessment Implementation Program,. with cost estimates and site plan options for current Village property. The Tequesta Facility Needs Assessment will be referred to the Finance and Administration Committee for their review and consideration. Should you have any questions regarding this matter, please feel free to contact me at your convenience. TGB/krb Attachments c: All Department Heads O 1 . :.: O. 4 U 4 : 1 d 1-' r.1 .. G E E b J L' VILLAGE OF TEQUESTA NEEDS ASSESSMENT DECEMBER 13, 1993 'PRELIMINARY' Existing Recuired Administration 1,846 SF 5,777 SF Commission Chambers 1,518 SF Z000 SF Water, Public Works, Finance 1,756 SF 4,517 SF Community Development 1.344 SF 3.215 SF 6,464 SF 15,509 SF Public Works Garage 7 6,720 SF Flammable Storage Buflding 200 SF 6,920 SF Police Station 1,834 SF 10,264 SF Fire Station/EMS Facility 7 9,923 SF Water Treatment Plant 1,360 SF F TOTAL GROSS SF REQUIRED 44,716 SF G 1 . i. O. 'J 4 04 . 1 ti YM ' E L 6. J L :• , _ • . 1' J VILLAGE OF TEQUESTA ADMINISTRATION NEEDS ASSESSMENT $gace/Area Pam Reavirement8 Existing Required N�red (Net - Village Manager 196 SF 200 SF • • Conference Room 200 SF 200 SF - Purchasing Agent - — 200 SF - Code Enforcement Officer — 168 SF - '-OffIce/Library Room for Mayor and Village Council — 168 SF - File Room In gen.off 200 SF - Copy/Reproduction In corridor 120 SF - Storage Room for Paper/Supplies, etc. — 120 SF - Employee Lounge — • 200 SF • Cleric Office 196 SF 200 SF - Vault 72 SF 120 SF - Record Retention 2 bays off sits .800 SF - Personnel Director — 200 SF - Secretarial/General Office 200t SF 2Z0 SF • F LoLobby/Waiting1F 1,032 FS - 3,466 SF �— For Required Spaces Assume 60% Building Eftidency + 814, SF +2,311 SF add 4036 for mechanical and electrical rooms, (exist 44%) (40%) SF corridors, public restrooms, wall construction, etc. Total Gross SF 1,846 SF 6,777 SF Commission Chambers (possibly divisible) 1,518 SF 2,000 SF L] 1 . 20. `J4 U4 • 1 ti YM - u 1-. 1 a. JE N 1L` :. YCd4 • VILLAGE OF TEOUESTA WATER UTILITIES, PUBLIC WORKS, FINANCE NEEDS ASSESSMENT ce$pa /Arogram Ulre ments Existing Aoqulred '" rse P ReQ (Net SF) (Net SF) Waltinc/Reception 75 SF 100,SF - Customer Service (2 people) 240 SF 300 SF ▪ Secretary ( for 3 to 5 people) 64 SF 120 SF • for Public Works, Finance, Water ▪ Shared Copy Room/Fax Machine/Office Supplies 25 SF 100 SF - Water System Manager . 160 SF 192 SF - Distribution Supervisor 76 SF (In new p. w. garage) - Water Department Storage now shared 120 SF - Public Works Director 176 SF 192 SF - Public Works Department Storage now shared 120 SF ▪ Finance Director 176 SF , 192 SF - One Addl Customer Service Rep. — 100 SF (Add! accounting functions) - Finance Clerics. 2) 115 SF . 240 SF - Additional Clerk((1) — �150 SF (Risk Mgt, Empl. Benefits, etc.) SF 120 SF - Computer Room 120 SF - Record Storage - • 20 SF - Vault (Computer Back-up Tapes, etc.) . — - Conference Room/Divisible — 200:SF (Shared; used by auditors, etc.) • Break Room (Shared) 70 SF 240 SF - Remote Storage Bays (Shared: Admin-AM. 192 SF — Water-120%, Flnanc a-±40%) - Provide Storage Areas as above- NOT REMOTE — ZOE 1,455SF Z936 SF For Required Spaces Assume 65% Building Efficiency (Net SF vs. Gross SF) Add 35%for mechanical and electrical rooms, corridors, restrooms, wail construction, etc. (Exist) + 301 SF +1.5111 SF 'Existing Building Gross SF Used Ares '11758 SF 4,617 SF =1,554 SF+ 192 SF leased storage at remote sites 1,755 SF 1 4 04 . 1 t1 PM - !.' LL t- J1: .. • VILLAGE OF TEOUESTA COMMUNITY DEVELOPMENT NEEDS ASSESSMENT c ac e8 Pr4ram Requirements ' tin pequlred (Plan for 7-8 people) (Net SF) (Net SF) - Waiting Area/ Reception 76 SF 150 SF - Conference Room (Adjacent Waiting for contractors, architects, engineers, attorneys, etc.) — 140 SF Secretary/AdmInlstration (2 people; occupational licensing, permits, etc.) 168 SF 200 SF - Additional Secretary — . 100 SF - Machine Room (soundproof-printers, microfilm, flies, etc.) 120 SF 180 SF • Building Official Office 21 a SF 218.SF - Deputy Bulling Official 140 SF 192 SF - Building Inspector(can be shared with code inforcement officer) — 220 SF - Code Enforcement Officer • — (se 8bove) ▪ Planner — 192 SF - Plan Review and Reference Llorary (adjacent to Secretary) — 200 SF - Copy MachlnerFax Room/Office Supplies — 100 SF - Blueprinting 8D SF ow - General Storage Room n 2ha- 120 720 SF 2,090 SF - Break room, etc. can be shared with shared shared (see Water Utiilties/Public Works/Finance) for required area - For Required Spaces Assume 65% Building Efficiency (Net SF vs. Gross SF) + 624 SF + 1,125 SF (exist 46%) Add 35%for mechanical and electrical rooms, corridors restrooms, wall construction, etc. Total Gross SF 1,344 SF 3,215 SF • C7 1 . 2.: G. a C� 4 . t 1_ E e. JLra ; cart VILLAGE OF TEOUESTA WATER TREATMENT PLANT NEEDS ASSESSMENT Saac LArea Procrem Recultemente E,ds lna Require (1,360 SF Exist Plus Chlorine Room) (Net SF) (Net SF) - Chief Operator Office 120 SF 240 SF • Lab Area 132SF 250SF • • Maintenance/Meter room 190 SF 190 SF - Chemical Feed Room 100 SF 100 SF - Generator Room 454 SF 454 SF (tight) - Lockers/Showers — 100 SF - Paint/Flammable Storage • 120 SF - General Storage, Parts, Supplies • 120 SF (Ind. lawn equip., etc.) 996 SF 1,574 SF Net SF AddrtlonaJ Space Required 1.574 SF BLS 578 SF For Required Spaces Assume 75% Building Efficiency + 964 SF +526 SF (Not vs. Gross SF) Mg= --- Total Gross SF 1,360 SF 2,100 SF • Metal Type Storage Shed In Yard now used. (Code/hurricane problems/considerations) • VILLAGE OF TEOUESTA PUBLIC WORKS GARAGE NEEDS ASSESSMENT (To Be Shared with Water Utilities) (Required Net SF) - Storage Bays: 4 Bays O 20' x 60r 4,800 SF • No Mayor Malntenance/Semice, No Lifts • Public Works: 5 trucks (4 pick ups, 1 dump truck) 1 backhoe 1 bobcat (possibly two) 1 tractor trailers (mosquito spraying, etc.) lawnmowers, weedeaters, chain saws, etc. • Water Utilities: Portable trailer mounted generator backhoe equipment trailer Office/Parts/Storage Bays: - Pudic Works Office/Work Room (5 employees) 150 SF - Public Works Parts Room 150 SF • Water Department Office/Work Room (5 employees) 150 SF • Water Department Parts Room 150 SF - Meter test Room 200 SF - Break Room 220 SF - Lockers/Showers/Toilets 320 SF 1,340 SF Assume 70% Building Efficiency for 1,340 SF (Net SF vs. Gross SF) +574 SF 1,340=70% • 1,914 Gross SF Required Total Gross SF 6,714 SF (60' x 112' Metal Building) say•6,720 SF Flammable Storage building 10' x20' 200 SF Building to have - 12' x 12' garage doors - mezzanine storage area above office/parts area if possible 16' to 20' save height O l • .=_O. 6 4 U 4 : 1 E., Y tN.t - ( E F. d. JL•' :V _; ur; 1' Ob • VILLAGE OF TEQUESTA POUCE STATION NEEDS ASSESSMENT Cpac&Area PrOg! 1 Red uIrofents Exlstln4 R u t (Net SF) - - Lobby/Waiting 176 SF SF • Public Meeting Room (reporters, etc.) 64 64 SF - Chiet s Office 220120 SF • Secretary/Computer Operator 120 SF - Office - Lieutenant SF • Office - (Spare) 1441 SF ▪ Evidence Locker (Storage) 00 SF • Evidence Processing (Lab) 1 100 SF (1 now, design ▪ Detective Bureau Office for 2 people) • Detective Interview/interrogation 100 SF (one way mirror to detective'a office) . ent Room (Storage) 100 SF - Detective Equipme - nt Armory (weapons, ammunitions storage) 70 SF • Indoor Shooting Range (3 booths) with Control Room 1700 SF SF - Cell Block 11 SF - Celt B 72 lock 12 72 SF • Exercise Room 300 SF • Employee Restrooms, Lockers. Showers (Men and Women)- unge 144 SF R�rids Storage 06 (Active & Archive) 120 SF • 100 SF - Patrol Interview Room (also Juvenile Holding) 100 SF - Dispatch Center (Communications Room) 6 SF - Dispatcher Locker Room 338 SF - '911' Equipment Room 36 SF • Dispatch Storage (Comm. Office Supplies) 236 SF - TralningfConference Room 00 SF - Patrol Sergeant's Office 7 SF - Patrol Squad Roorn/Ind. Report Writing 250- Spare office (Future) 44 SF _ OWBreathalizerNideo Room 2 128SF SF - Patrol Interrogation Room 100 SF • Patrol Process Room (Prisoner) - Sally PoNimpound Garage (2 Bays) 760 SF Eta) 48 SF - Garage Storage (Oil. Tools.Chemicals, a Space) 80 SF • Garage Storage (Spare or Expandabl110 SF - Emergency Generator Room 210 SF Found PropertY/BloYcle Storage 7,185 SF (Net) O : . 20. 4 04 . 1 d PM .. GEE 6 L. ,JL � U :: • • g.4 t1n0 firsItgrad (Not For Roquired Spaces Assume 70% Building Efficiency add 30% for mechanical and electrical rooms, t3.Q7� SF corridors, public reatrooms, wall construction, etc. Total Gross SF 1,634 SF 10, 264 SF On-S1te: Fueling Dispensing and Storage Parking: Public/Employes/Police Vehldes O 1 - U. J 4 U 4 : 1 to 1• A.1 l L d J 1_ _ i• 1 :. • VILLAGE OF TEGUESTA ADMINISTRATION FIRE STATION/EMS FACILITY NEEDS ASSESSMENT $paceLArea Procram Reoulrelnent8 Administration (Net SF) - Chiefs OfficelFire Marshal 300 SF • Dispatch • 120 SF20 SF • Training Officer 1 150 SF • Secretary/Clerical 200 SF - Work Roorn/Copy Machine/Paper Storage 20 SF Lobby/Waiting 1 120 SF • Classroom/Multi-Use (Tiered Floor) 2100 SF - AN Storage • 150 SF • EMS Division Office 150 SF - Report Writing Room 150 SF ▪ File Room 1,730 SF - Kitchen (With Suitt-In Commercial Range Hood) 150 SF ▪ Dining _ 200 SF - pay Room 400 SF ▪ Dorm (8-8 People, 10 for Emergencies) 900 SF - Exercise Room iMASE 1,950 SF pgpitattus and Related Spam' - Apparatus (3 Bays -60 Length) 3,000 SF - Air Filling Station 100 SF ▪ Emergency Shower 40 SF - Bunker Gear 200 SF • ▪ Hazmat Storage (Can Be Separate Building) 400 SF -Laundry ' 80 SF 80 SF - Decontamination Room 110 SF ▪ Emergency Generator 4,010 SF Training Tower 15' x 16' (footprint) 256 SF • VILLAGE OF TEOUESTA ADMINISTRATION FIRE STATION/EMS FACILITY NEEDS ASSESSMENT PAGE 2 Summary: AdmintstradoMJvin9 Quarters 3,680 SF Assume 70% building efficiency ency +1.57tSF 5,257 SF Apparatus and Related Spaces 4,010 SF Assume 90% building efficiency + 400 4,410 SF (Add 10% for wall construction, etc.) Training Tower 256 SF TOTAL GROSS SF 9,923 SF • • VILLAGE'OF TEQI ESTA FACILITIES NEEDS ASSESSMENT MODIFICATION ADMINISTRATIONS The Purchasing Agent shall be a function of the Finance Department . Transfer this space needs to the Finance Department . The Code Enforcement Officer shall be a function of the Department of Community Development. Transfer this space requirement to that Department. The vault associated with the Village Clerk's Office should be identified as being fireproof . The secretarial/general office area should be expanded to accommodate one ( 1) additional Clerk/Secretary for the Personnel Director. Additional space should be provided adjacent to the lobby/waiting area to accommodate a receptionist/telephone operator. WATER UTILITIES, PUBLIC WORKS, FINANCE: The need for a training room for the Water Utilities has been identified. This can be a joint use facility for all Departments . Add 200 S.F. A work area needs to be provided for Water Distribution Personnel with or near the Distribution Supervisor. Add additional S.F. Office area for the forthcoming 12 Stormwater Utilities Director should be provided. Add 19 Space for the Stormwater Utilities Director Secretary needs to be added. Add 120 S.F. The Public Works Department, in the future, will need to provide for a Public Works Inspector. n ma be accommodated ccomnodatdi the Public Works Garage, whichever is t feasible. Add 150 S.F. Eliminate one (1) additional Customer Service Rep. Delete 100 S.F. Finance Clerks (2) . Increase space allocation to 300 S.F. Provide office area for one (1) Accounts Supervisor office area. Add 150 S.F. Eliminate additional clerk (1) (Risk Management, Employee Benefits, etc. ) Delete 150 S.F. Acd Office Space for Purchasing Agent . Determine if best provided in Finance Department or at Public Works Garage . Add 192 S . F . COMMUNITY DEVELOPMENT: Conference Room. See if this function can be combined with the Administration Conference Room, depending upon proximity of these programs . Secretary/Administration . Increase the required S .F . to 240 S.F. Eliminate additional secretary request. Delete 100 S.F. Machine Room. Amend the title to be "Machine/File Room" . Increase to 200 S .F. Deputy Building Official . Build office of sufficient size to accommodate division in the future for possible Building Inspector. Increase to 220 S.F. • Eliminate requested Building Inspector. Delete 220 S.F. Code Enforcement Officer. Build office of sufficient size to be divided in the future to accommodate possible Occupational License Inspector. Add 220 S.F. Eliminate Plan Review and Reference Library. Modify requested Conference Room for such purposes. Delete 200 S.F. Copy Machine/Fax Room/Office Supplies. Delete Copy Machine and Fax Room functions. Modify required S.F. accordingly. Eliminate blueprinting function. Add sufficient space in Machine Room to accommodate blueprinting function. Delete 80 S.F. for blueprinting. Increase Machine Room to 280 S.F. PUBLIC .WORRS GARAGE: Ensure that Garage is designed to be expandable. In light of the Purchasing Agent function, should space be added for dry goods and expendables to accommodate bulk purchase storage? If yes, should the Purchasing Agent office area be located in the public Works Garage? . • Police Department requests internal vehicle impoundment area, enclosed and secured from all other areas when vehicles are stored for evidence. Need provision for external Police Department vehicle impoundment area for non-evidence impoundments. • • • POLICE DEPARTMENT: No changes to tr,e requested space. Note that Village Manager feels requested space may be "tig:::. " . Additionally, there does not appear to be any room for any future growth . ADMINISTRATION, FIRE STATION/EMS FACILITY : Eliminate requested dispatch area. Provide room -for future expansion for dispatch, in the event dispatch is separated from Police in the future . Delete 120 S.F. ' Training Officer. Build size sufficient for future division to accommodate possible EMS Office . Add 150 S .F. Classroom/Multi-Use (Tiered Floor) . This should be a shared facility with other Departments, if possible. Eliminate EMS _Division Office. Delete 150 S.F. • Living Quarters. Provide office area for Shift Commander (Lieutenant) in close proximity to living quarters. Add 150 S.F. Training Tower. Can be purchased separately and is portable for $15,000. Keep function as is for time being. WATER TREATMENT PLANT: An additional Plant Operator is proposed for FY 1995 . Add a Break Room to facility. Add 120 S.F. 74 'JLL i JL.. .LJ ; u aL). t 4 :C i _ „; , _ it • _� 1+1- . J,_ • Village of Tequesta Needs Assessment Implementation Program ...tilt ; /'• .,„• .. ... .� �1 ;:1-;;;14., r.,w.%:..r144.......i••tTi .. .L i:.:t. •1.ri Administrative Facility SF CAF Coot Administrative Offices 5580 85 $474,300 Commission Chambers 2000 96 $192,000 Water, Public Works, Finance 8168 85 $524,110 Community Development 3056 85 $269,676 Subtotal 16801 $1.460.086 Site Development $290,017 Totals 18801 $1,740,102 Public Works Garage SF C.'SF Cost Garage Facility 7914 55 $435,270 Flammable Storage Building 200 85 $17,000 Totals 8114 $452.270 Public Safety Complex Fire Department if C1SF Coot Renovation (Village Hall) 2795 40 $111,800 New Construction 7242 80 $579,360 Site Development $160,000 Totals 10037 $841,160 Ponce Department if CM Cost Renovation (Public Works) 8280 50 $314.000 New Construction 3984 90 $358,560 Site Development $85.000 Totals 10264 $757,560 . Public Safety Complex Totals $1,598,720 Water Treatment Plant Improvements SF CIIF Cost Programmed Improvements 2419 50 $120,960 TOEST.XLS2126f11e Gee Jenson E-A-P, Inc. LLL� JL bLC. i'aaL ( L Nu . . , Village of Tequesta Needs Assessment Implementation Program tESS1{ —TA 2 .0 . ~. I{ ftrri4rr r-5 ili;j:` '40,: .•.T.'4)J.li.: ty:',T'F.(:i: i,1';T!'l'•r• (7"' Administrative Facility $1,740,102 Public Works Garage $452.270 Public Safety Complex $1,598,720 Water Treatment Plant Improvements $120,950 Furnishings & Equipment $762,160 Sub Total 04.674.202 Contingency @ 10% 4467,420 Misc. cost & Professional Fees $660,904 Total Consuuctton & Related Cost(1)(2) $6.702.526 1) Cost Based In 1995 construction date 2) Impact Fees& Offslte Improvements not Included • • TOE$T.XLs2/25124 Gee Jenson E-A-P, Inc. 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