HomeMy WebLinkAboutDocumentation_Miscellaneous_Tab 4_1/17/1994 1TE
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r , Post Office Box 3273 • 357 Tcqucsta Drive
Tcyucsta,Florida 33469-0273 • (407) 575-6200
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MEMORANDUM:
TO: Village Council
FROM: Thomas G. Bradford, Village Manager
DATE: January 10, 1994
SUBJECT: Tequesta Branch Library Project Schedule
In regard to the above referenced subject, attached hereto, please
find the following:
1 ) Enumeration of tasks associated with the Tequesta Branch
Library.
2 ) 1994 Planner print out for the Project, indicating the
major activities which coincide with the detailed tasks
referenced in Number 1.
I recommend that the Project have Village Council oversight via the
Public Works Committee. If there are Councilmembers having a
special interest in this Project, then we could create a special ad
hoc committee consisting of those Village Councilmembers .
The most important policy decision that needs to be made has to do
with how are we going to approach consideration of locating sites
alternative to that adjacent to Village Hall? This final decision
will impact the Project Schedule. The attached Project Schedule is
based on Option 2 , below. The Project Schedule is subject to
change. I am aware of several alternatives, as follows:
1) Forget about the site adjacent to Village Hall, amend the
County Contract documents to suit our purposes and issue
an RFP for a turn-key facility, with land, according to
our contract documents.
2) Amend the Contract documents to meet our needs, bid the
project in two alternatives, as follows:
MEMO: Village Council
January 10, 1994
Page 2-
a) Bid on the same site adjacent to Village Hall; and
b) Bid on any suitable site within the corporate
limits of Tequesta. This bid would include the
price of land and the new construction for the
library.
This alternative was suggested to me by
Councilmember Capretta.
3 ) Amend Contract documents , forget all alternative sites,
seek bids for only that site adjacent to Village Hall.
4 ) Re-open negotiations with the Dorner Trust to donate a
tract of their land, secure the same, amend the Contract
documents, receive bids on this new negotiated site.
Other Library site options that may take more time than that given
to us are:
1 ) Locate Library in current Post Office, have Post Office
relocate to new Tequesta location. The Post Office is
coincidentally 4, 712 gross square feet.
2 ) Locate Library in Village Hall, after renovation; build
new Village Hall in Town Center. Village Hall is 5, 320
square feet.
3 ) Secure Lighthouse Plaza property, develop Library within
same.
4) Secure Tequesta Plaza property, develop Library within
same.
Once this direction has been given, I will amend the Project
Schedule accordingly. The Village Council can discuss who it is
that will oversee this Project, from the Village Council
perspective, at your meeting on January 13, 1994 .
TGB/krb
Attachments
c: Scott D. Ladd, Building Official, w/attachments
Gary Preston, Director of Public Works, w/attachments
W. Richard Staudinger, P.E. , w/attachments
TEQUESTA LIBRARY PROJECT SCHEDULE
1 ) 01/10/94 : Review PBC Contract Documents and Delete all
Inapplicable Items for Tequesta
2 ) 01/13/94 : Village Council Direction :
a) Oversight Decision
3 ) 01/17/94 : Public Works Committee :
a) Site Alternatives
4 ) 01/19/94 : Complete Contract Document Review
5 ) 01/20/94 : Coordinate Contract Document Changes with Palm
Beach County staff and/or Consulting Engineers
6 ) 01/20/94 : Gee & Jenson draft bid language for
alternative site.
7 ) 01/27/94 : Contract Documents complete for Bidding
8 ) 01/31/94 : Prepare ad for placement in The Jupiter
Courier, The Stuart News and The Port St.
Lucie News .
9 ) 02/02/94 : Fax Ad to Paper
10 ) 02/06/94 : First Ad appears
11 ) 02/13/94 : Second Ad appears
12 ) 03/01/94 : Pre-Bid Conference
13 ) 03/22/94 : Bid Opening
14 ) 03/23/94 : Bid Evaluation Commences
15 ) 04/08/94 : Bid Award Recommendation
16 ) 04/14/94 : Village Council Consideration of Staff
Recommendation. No Award at this Time.
17 ) 04/15/94 : PBC Staff review of VOT Proposal Commences
18 ) 04/29/94 : PBC Staff Recommendation on Village of
Tequesta Proposal complete for Board of County
Commissioners .
19 ) 05/03/94 : Board of County Commissioners approval of
Village of Tequesta Proposal
20 ) 05/04/94 : Commencement of drafting Interlocal Agreement
between Palm Beach County and Village of
Tequesta
21 ) 05/20/94 : Interlocal Agreement Complete
22 ) 05/26/94: Village Council Approves Interlocal Agreement
23 ) 05/31/94 : Board of County Commissioners approves
Interlocal Agreement
24 ) 06/09/94 : Village Council Bid Award
25 ) 06/10/94 : Notice of Award
26 ) 06/27/94 : Contractor Compliance with Notice of Award
27 ) 07/01/94 : Notice to Proceed
28 ) 07/15/94: Pre-Construction Conference
29 ) 08/01/94 : Construction Commences
30 ) 06/01/95: Construction Complete
•
Planner 1994
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