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HomeMy WebLinkAboutDocumentation_Regular_Tab 06_9/14/2023Agenda Item #6. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JULY 13, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:01 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Frank D'Ambra, Vice -Mayor Laurie Brandon, Council Member Patrick Painter, and Council Member Rick Sartory. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Sartory An invocation was offered by Council Member Sartory followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Painter made a motion to approve the agenda with the addition of a letter of support for Senate Bill 1430; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Recognition of Tequesta's First Baptist Church for their Partnership with our Election Process Village Clerk, Lori McWilliams, acknowledged the above and beyond support and commitment Tequesta's First Baptist Church has provided the Village during the Election process. The Village was pleased to present a certificate of appreciation to Tequesta's First Baptist Church, which was proudly accepted by Lead Pastor Mike Richardson. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the Consent Agenda as presented; Vice -Mayor Brandon seconded the motion. Carried unanimously 5-0. 2. MINUTES: May 11, 2023 Regular; June 8, 2023 Regular; and June 20, 2023 Budget Pa@eWbfi6T5 Agenda Item #6. 3. Consider Approval of Contracts Signed by Manager Under $75,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Broedell Supply Plumbing, Inc. Credit Application - Public Works; See application for details. B. Sea Turtle Conservancy Display Contract - Building Department, See contract for details. C. TCI Rood Service Agreement - Utilities Department; $1,320.00. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Commission on Ethics representative Gina Levesque updated the Council and residents on the purpose of the County Commission Ethics and provided a short annual overview. Mr. Harold Taylor, of 13 Chapel Court, discussed the appearance of new buildings and referenced the conceptual plan for 110 Bridge Road as compared to the building on the east side of US 1. He felt the building was too square, bulky, and massive for the area. He thanked Council for asking the applicant to bring back a minimized building. COMMUNICATIONS FROM COUNCIL Council Member Sartory attended the groundbreaking of Luxe Forte (the Village would be providing utilities) and felt it would be a quality building. Council Member Painter was happy the room was full. STANDING REPORTS Village Attorney Nothing to report. Village Manager 4. Village Manager Report Village Manager advised the Building Department had met with the Beach Road HOAs and addressed the sea turtle ordinance. The EAC met and discussed initiatives. The El Portal project had begun and was waiting on a de -watering permit. The sidewalk project on Seabrook to Riverside was progressing. They were working to install signs on Cypress Drive near the railroad tracks and adding navigation lights to the bridge. The next budget meeting was July 31, 2023 followed by the workshop. Police Department Pa@egW2)fi6T5 Agenda Item #6. 5. Police Department Standing Report Chief Gus Medina highlighted the July 4th Believe with Me race and complimented Sgt. Kurt Blanc for his work with the race. He announced the upcoming Traffic safety awards for enforcement, education, and accidents. Chief Medina thanked the Mayor and Vice - Mayor regarding a traumatic incident in the unincorporated area that subsequently led to a 12-year-old being made Chief for a Day. The department was happy to show him that the Village is about love and inclusiveness. Fire Department 6. Fire Department Report Chief James Trube stated the fire department had been busy with training including swift water 1 and 2, vehicle extrication training with new equipment, aerial operations with the new ladder truck (roof operations and elevated rescue), and hurricane exercises for staff (compiling information for after action report). He announced the attendance at the Florida Fire Marshalls and Inspectors Conference and that Office Manager Judy Jones completed ICS400 for emergency operations center (EOC) personnel. Chief Trube concluded by discussing the many upcoming events including an awards banquet, ladder 85 Push -in Ceremony on August 1st, preparation for Operation Safe Start, a badge pinning for two new officers, and the September 11th tribute. UTILITIES 7. Utilities Department Monthly Report Marjorie Craig, Director of Utilities, announced the filming of a video on the El Portal project, discussed requesting additional grant money, provided a pipelining and storm water repair status update, and announced the Dover Ditch grant money and permitting was in process. She also provided pictures for the stormwater repairs made on Dover Road, announced the water treatment project was underway, and spoke about the customer service dashboard. Mrs. Craig noted she would bring forward the accounts receivables annual write-offs next month and this was causing the tracking to appear high. Council Member D'Ambra inquired on how much was commercial versus residents and asked for a color differentiation. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS Pa@eW3 )6T5 Agenda Item N. 8. Consider Conceptual Presentation by MCM Acquisitions, LLC. for a quick service restaurant and medical office in the Mixed Use Zoning District. The subject property is located at 150 Tequesta Drive, Tequesta FL 33469. Attorney Dylan Brandenburg provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi-judicial proceeding, no council action would be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Community Development Director Nilsa Zacarias introduced the presentation for a 6,000 square foot quick service restaurant and medical office at the location of the former Bank of America. Ryan Mouhalis of MCM Acquisition proposed demising the 6,000 square foot bank and minor modifications to the site plan. The medical office would consist of 3,500-3,600 square feet of office space. He explained the fast-food restaurant would be more of a pickup window and was a special exception use, but the 15-foot perimeter landscape buffer expanding an additional five feet would bring the parking into compliance. Minimal changes were planned for the building and it would stay in the same architectural style it currently was in. They planned to remove the drive-thru awnings and only have the drive- thru window, stacking, and a by-pass lane. Additional parking would be on the south side of the site. Council Comments: • Council Member Sartory preferred the previous single use conceptual presentation. He preferred the drive -up window as opposed to the typical drive-thru and was concerned with where customers would leave site, referencing the CVS. Council Member Sartory also noted there was a school nearby and felt there was too much of a convergence. He felt this was a special piece of property as it was a gateway to Tequesta and did not want to see the stacking of cars. • Council Member Painter also felt this was a very important piece of property in the Village as it was near the entryway. He was not in favor of the multiple use and was concerned with traffic issues. He was also concerned with the intended use of an urgent care and did not necessarily feel another was needed in the Village, and was not in favor of a chain restaurant. • Council Member D'Ambra asked if the applicant was willing to share who the proposed tenants would be. Mr. Mouhalis was not at liberty to share. Council Member D'Ambra was not concerned with the traffic flow but addressed a shared parking agreement with the building to the West and asked if they were aware of this agreement. Mr. Mouhalis advised they were aware of the agreement. Council Member D'Ambra did not want to put another structure into non-compliance. He wanted to see the best use and if the property was within code that would work in their favor. • Vice -Mayor Brandon did not love the double business idea, had issues with parking and meeting requirements, was concerned with the engineering of the pickup window, and was disappointed in the presentation for design modifications as it Pa@ao f)676 Agenda Item #6. needed more detail. She asked them to come back with a more robust and transparent presentation that included building design, colors and textures. • Mayor Young liked the added stone and mixed materials, but requested the applicant consider the color palate as most presentations were using gay and white. She felt this was a good opportunity to improve and beautify the landscaping, she also suggested considering civic open seating space for the restaurant. She was not against the split use. Mayor Young inquired if Mr. Mouhalis was familiar with the commercial corridor plan, he stated he was not, she suggested the applicant review that plan. Mayor Young concluded with concerns in adding a chain restaurant during the bridge closure as many Village businesses were struggling due to those circumstances. 9. SEU 02-23: Application from FIRST SOUTHERN BAPTIST CHURCH for a Special Exception Use approval pursuant to Section 78-173 (d)(7) of the Village Code of Ordinances. The Applicant is requesting a Special Exception Use modification for an existing "Place of Assembly" (church) located in the R-1 Zoning District to allow modifications to the existing building aesthetics, interior building renovations, and revisions to the landscaping and a new Special Exception Use approval to allow for a "School" to operate within the existing building. The subject property is located at 423 Tequesta Drive, Tequesta, FL 33469. Attorney Brandenburg announced items 9 and 10 were a Quasi -Judicial matter and placed four individuals under oath. Council disclosed the following ex-parte communications: • Vice -Mayor Brandon performed a site visit to look at sidewalks in the area. Community Development Director Nilsa Zacarias introduced the special exception use for alterations to place of assembly for First Southern Baptist Church. Mike Richardson, Lead Pastor, provided a short history on the church and its mission to provide value to the community. The church was interested in starting a preschool to add further value and jobs to the Village. Mr. Steve Knight of Alexis Knight Architects explained the need for a special exception to allow a portion of the building to be a school facility using 8,000 square feet of the existing building. He detailed some of the changes that would be made to support the school including adding a playground area, landscaping, configuration of the drive, modifications to the interior including a toddler's restroom, and a fire protection sprinkler system. Other portions of building to be modified would be a new courtyard area to be used by parishioners attending worship services and a new entrance driveway. The current footprint would remain primarily unchanged. He also noted there would not be any abrupt changes to traffic patterns and parking would not be affected. They were looking at approximately 75 students Monday through Friday. Mr. Knight concluded with views of the proposed exterior. Ms. Zacarias discussed the conditions of approval: • The applicant must meet all certifications from the Florida Department of Health and Human Services. Pa@eqi2,%fi6T5 Agenda Item #6. • In the event the applicant decided to implement a drop-off and pick-up the applicant shall apply for special use modification and receive approval from Council. Council Comments: Council Member Sartory liked the concept but was concerned with bringing in additional cars for drop-off and pick-up and that coinciding with the public -school bus traffic along with Good Shepherd school hours. Ms. Zacarias noted this is an application for use and the next step was final review. During that time the application would be reviewed by the Planning and Zoning Board before coming back to Council for site plan final approval. The applicant had provided a traffic performance standard performed by Palm Beach County regarding traffic flow. Mayor Young felt interference with traffic was relevant and should be considered at this time. Mr. Knight felt the report provided by Palm Beach County addressed the traffic and understands the impact and concern, students would not be dropped off but escorted in which should not impact traffic. She was also concerned with the need and asked if a study had been done, Pastor Richardson stated they did not do a formal study, but this was something that had been requested by residents often. Council Member Painter understood there was a need and was supportive of improving the building. He asked if there was additional under air footage being added, Mr. Knight explained the footprint was not changing but they would enclose the porte-cochere for an additional 500 square feet. Council Member D'Ambra agreed with Council Member Painter on the need and the church offered a valuable role to the community. He did not feel it would conflict with Good Shepherd school or have a large impact on traffic. He suggested they consider adding in more colors other than white and gray to further enhance the ambiance of the facility. Vice Mayor Brandon had reached out to Good Shepherd, and they were supportive. She suggested they be realistic to the need between the northern area and to consider earlier dismissal, half day, and full day options. She also suggested they consider rainy day options for drop-off and pick-up as walking students in might be challenging. She also requested they look at paint options, she did not like the gray and feels churches should be soft and welcoming with added landscaping in the playground to provide natural shade. Citizen Comments: Mr. Reid Shank, River Pines Court, a resident for six years with three kids who attend the church and summer camp. He supports the addition of the preschool so they don't have to drive out of the area. He would provide support letters if needed. MOTION: Council Member D'Ambra made a motion to approve SEU 02-23 with the conditions shared by Mrs. Zacarias; Council Member Painter seconded the motion. Carried unanimously 5-0. 10. SPM 3-23: Application from 300 BEACH ROAD DEVELOPER LLC for a Site Plan Modification to relocate the previously approved condominium building approximately 55 feet westward, and revise the floor plan of the second floor. This 'D=1M ��. Agenda Item #6. application also includes a revised landscape plan. The subject property is located at 300 Beach Road, Tequesta, FL 33469. Attorney Brandenburg asked Council to disclose any ex-parte communications: • Council Member Painter performed a site visit. • Vice -Mayor Brandon viewed the site from the beach. Community Development Director Nilsa Zacarias reviewed the application. The initial application was approved on October 2022 with the condition of an approval letter from FEMA (Federal Emergency Management Agency). The required letter was attached to the packet. Mr. George Gentile, representing Fontainebleau, provided details on the revisions of relocating the building and the second floor. The rest of the building was remaining the same. They did make minor modifications to landscape and artificial turf to encompass a coastal hammock environment. He presented the approved site plan from October overlayed with the new site plan to illustrate the relocation changes. The changes did not require any variances. Council Comments: Vice -Mayor Brandon was happy with the plan. Mayor Young felt this showed Council was on the right track when trying to get the buildings moved back and was glad to see the move. She asked about other entity reviews and approvals, Building Official Jose Rodriguez stated they would ensure the proper checks were made. Mayor Young inquired on landscape coverings and Mr. Gentile stated they would work with the Village's landscape architect to ensure the proper covering was there as they had encountered issues with Seaglass. Council Member D'Ambra asked if Seaglass remediated that backside issue and Mr. Gentile noted they had. MOTION: Council Member D'Ambra made a motion to approve SPM 03-23; Council Member Painter seconded the motion. Carried unanimously 5-0. 11. ORDINANCE NO. 08-23, FIRST READING: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SECTION 78-4. DEFINITIONS. TO REVISE THE DEFINITION OF THE TERM "VETERINARY OFFICE" PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Brandenburg read the title into record. Mayor Young opened the hearing for public comments; there were none. Pa@e0h4Zfi6T5 Agenda Item #6. Mayor Young opened the hearing for Council comments; there being none the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 08-23; Council Member Painter seconded the motion. Carried unanimously 5-0. 12. ORDINANCE NO. 04-23 FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 10. ANIMALS., ARTICLE Ill. SEA TURTLE PROTECTION., BY REPEALING THIS ARTICLE IN ITS ENTIRETY AND ADOPTING A NEW ARTICLE III. SEA TURTLE PROTECTION. WITH FINDINGS OF FACT, DEFINITIONS, REGULATIONS, AND ENFORCEMENT PROVISIONS THAT ARE CONSISTENT WITH THE STATE OF FLORIDA MODEL SEA TURTLE PROTECTION ORDINANCE AND THE PALM BEACH COUNTY SEA TURTLE PROTECTION ORDINANCE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 10. ANIMALS. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Brandenburg read the title into record. Lynne Britt, Building Support Administrator, presented the updated sea protection ordinance previously brought to workshop and based on the Florida State model ordinance. The Land Planning Agency (LPA) requested two changes; to bring definitions closer to the top and secondly to have the ordinance apply to the R3 zone only. The LPA recommended approval. Ms. Britt highlighted the differences and stated education material had been provided to areas and residents who would be affected. Council Comments: • Mayor Young inquired on the fines and penalties and asked if any were defined. Mr. Rodriguez explained the fines would go through Code Enforcement and were $250 per day and $500 for the second offense. MOTION: Council Member Painter made a motion to approve Ordinance No. 04-23; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 13. Consider Approval of the Village of Teguesta's Emergency Reserve Policy Mr. Jeff Snyder, Finance Director, provided a short history on the fund balance for the general fund, building fund, water fund, and stormwater fund. He noted the Village made a little more money on investments, and the three month emergency reserve policy would give the Village more ability to better react to storms. 'D:�3;..� Agenda Item #6. Mr. Allen stated the village had a two month emergency fund and was working toward a three month goal. This memorialized the funds for future councils. Council Comments: Council Member D'Ambra stated past Councils previously mentioned having reserve funds from water and from the general funds for emergencies, he confirmed this policy would take it a step further by setting policy, establishing guidelines, and increasing the number from each fund. Mr. Allen noted the emergency fund was still set aside and this was the three month operating expenditures and was in addition to the emergency fund. Mayor Young questioned with the suggested percentages the Village was where it needed to be with the exception of the general fund. Mr. Allen explained the Village projected to be short at the end of the year for the three months, but the 2023 investments were trending higher and would hopefully beat the projection. Mayor Young asked about the appropriation process for the unassigned reserve. Mr. Snyder stated the policy defined the process and would be at Council's discretion. Mr. Allen stated there were policies that would have to be followed. MOTION: Council Member Painter made a motion to approve the Village of Tequesta Emergency Reserve Policy. Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 14. Resolution No. 13-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL, ADOPTING THE REFUSE, RECYCLING, AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2024 Mr. Snyder explained this was the third year to contractually increase; previously Waste Management came to the Village with a hardship and the Village granted them 13.5% over the 3.5% which equaled $22 per year. This would be about $6.50 a year for a total of $191.88 per year for trash and yard waste. Council Comments: Council Member D'Ambra asked for an update on automated services. Mr. Allen detailed the efforts in trying to get automation off the ground. He hoped to extend the agreement long term and planned a September workshop to discuss a contract extension beyond 2025 along with automation. He also explained going out for bid would take more than 2 years to order equipment and this would be a better solution. MOTION: Council Member D'Ambra made a motion to approve the annual refuse, recycling, and yard waste collection rates of $191.88 for Fiscal Year Beginning October 1, 2023 and ending September 30, 2024 Council Member Sartory seconded the motion. Carried unanimously 5-0. 15. Consider Approval of Contract Between the Village of Tequesta and the Bureau of Land Management Agenda Item #6. Chief Medina explained the extra detail paid for by the Bureau of Land Mangement to patrol the Jupiter Inlet Lighthouse Outstanding Natura Area. The duration of contract was 5 years and totaled $107,000 and had no cost to the Village. The contract also included $20,000 for marine vests and also discussed officer salaries. Council Comments: • Council Member D'Ambra asked about dock space. Chief Medina said they were still working on placing a dock on the property. Mr. Allen clarified the construction was planned for late April. Laurie Brandon inquired on the fishing tournament around Cato's Bridge and if both parties would have jurisdiction. Chief Medina stated that was Jupiter's jurisdiction and not the Village. Citizen Comments: Marcia Nielson, 94 Beechwood Trail, inquired on the types of calls received in that area. Chief Medina stated it was primarily drinking, marijuana, dogs, and disorderly persons. George Williams, 400 Beach Road, 82 years of age and jogs on the beach at low tide daily. He feels comfortable and safe with our police department, but a troubling issue are the dogs on the beach which are rarely on a leash and attack joggers. He wanted to know what could be done about it. He suggested once a week a police officer patrol the beach. Mayor Young asked Chief Medina to obtain Mr. Williams contact information to discuss the issue further. MOTION: Council Member Sartory made a motion to approve the contract between the Village of Tequesta and Bureau of Land Management; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 16. RESOLUTION NO. 14-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE FOR ITS RESIDENTS AND OTHER MEMBERS OF THE PUBLIC; PROVIDING THAT THIS REVISED SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Marjorie Craig, Utilities Director, provided modifications to the schedule of fees and charges from 2021 Resolution (19-21) and based on Council's direction from past meetings included a 5% base rate recalibration and recognitions of the recent inflation of operations and maintained the 3.5% annual rate adjustments for the next five fiscal years. This was based on a 20-year financial model and capital plan. She stated the capital projects were important and had been put off in the past, but needed to move forward to improve infrastructure. Council Comments: PRggE2T(bfi6T5 Agenda Item #6. • Council Member Sartory and Council Member Painter felt Council could not continue to postpone the projects, as much as the increase was difficult, it was needed. • Council Member D'Ambra agreed and stated water was essential. • Vice -Mayor Branon was not a fan of adding more fees to residents, but maintenance of infrastructure was essential. • Mayor Young inquired on the monthly capital charge being a flat fee for the equivalent resident connection (ERC) and what the capacity reservation monthly fee was. Mr. Rob Ori of Raftelis Financial Consultants, explained it would be a flat fee and detailed the fixed rate flat charge for ERC. Mrs. Craig explained the capacity reservation fee was for developers and unrelated to this. Mayor Young felt this was significant, but agreed it could not be avoided. • Council Member Sartory asked about a round -up option on the water utility bill to create a water welfare fund. Ms. Craig noted there were two opportunities for residents to apply for funding if they were not able to pay their bill. The round -up option was an accounting challenge. It had been discussed and the Village would need to find a non-profit to administer it with criteria established and checks and balances in place. Mr. Allen stated they would continue to work on it. Citizen Comments: Mr. Harold Taylor, 13 Chapel Court, commented on Jackson, MS water issues and noted most of their water issues were due to leakage. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 14-23; Council Member Sartory seconded the motion. Carried unanimously 5-0. 17. RESOLUTION NO. 15-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWATER UTILITY FEES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2024, AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES This was a request to increase the storm water fees by 5%, which equates to $0.34 per month. MOTION: Council Member Sartory made a motion to approve Resolution No. 15-23; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 18. Consider Acceptance of PBC EMS Grant Funds and to Purchase One (1) Lucas 3 Chest Compression System Chief Trube reviewed the request for the grant revenues and purchase. MOTION: Council Member D'Ambra made a motion to approve the PBC EMS grant and purchase of a Lucas 2 Chest Compression system; Council Member Painter seconded the motion. Carried unanimously 5-0. PR9gQ8-bfi6T5 Agenda Item #6. 19. Consider Approval of Terracon Services, Inc. Second Addendum to the Agreement for Mowing and Landscaping Services Mr. Doug Chambers reviewed the agenda item to extend the landscaping contract. The contract would end on September 30th and the Village would like to extend the contract for an additional five years at the current rates and terms. Council Member Painter left the chambers at 8:12 PM. Council Member D'Ambra confirmed the additional areas added to the contract would free up staff time and how would that time be utilized. Manager Allen detailed the need for the additional areas and how staff would be able to use their time. MOTION: Council Member D'Ambra made a motion to approve the Terracon Services, Inc. contract renewal; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Council Member Painter). 20. Approve Setting the Proposed Maximum Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2023-24 at a rate of 6.2900 per $1,000 of Assessed Value and setting the Budget Public Hearings as Follows: September 14, 2023 - 5:30 p.m. - Approve Proposed Budget; and September 21, 2023 - 5;30 p.m.- Adopt Final Budget. Council Member Painter returned to the chambers at 8:15 pm. Manager Allen provided detail on the tax rate. Council Comments: • Mayor Young commented on the various cost increases residents were facing and feels they are in an ideal situation where staff was making the recommendation to lower the mileage as opposed to council requiring a rate change. • Council Member Sartory would like to keep the mileage at the current rate and not lower it as of yet, until further discussion at the July 31 st workshop. He did not want to pigeon hole Council and favored keeping it at the current rate with the option of lowering it the after the workshop, if needed. • Council Member Painter agreed with Council Member Sartory given there was still another workshop and some items to internally work out. He favored the higher rate as the option was still available to lower it later. • Council Member D'Ambra concurred with Council Member Sartory and Painter. There were a number of critical initiatives to address and prior Councils lowered it in the past only to have to increase it later. He agreed to keep at the current rate and lower it later, if possible. • Vice -Mayor Brandon was more comfortable setting it at the max and having further budget conversations to lower it. PRggE292)fi6T5 Agenda Item #6. • Mayor Young respectfully disagreed. She had analyzed the budget and setting it higher now would make it difficult to lower in the future. MOTION: Council Member D'Ambra made a motion to set the maximum Millage of 6.629 and set the dates for the Budget Hearings on September 14, 2023 at 5:30 p.m. and September 21, 2023 at 5:30 p.m.; Council Member Painter seconded the motion. Carried 4-1 (opposed: Mayor Young). 21. Consider Approval Of Initiating The Process to Hire Full-time Staff To Serve As The Community Development Department. Mr. Allen suggested hiring full-time staff for the Community Development Department and discontinuing the Chen Moore contract. He would like to post the job and hire now to allow overlap for training. There was be budget implications and needed to be brought back as a budget amendment. Council Comments: • Council Member Sartory was in favor of the hiring of a full-time Community Development Department. • Council Member Painter stated the team had done an awesome job, but supported the need for the in-house position. • Council Member D'Ambra agreed this was a tough decision with Chen Moore's historical knowledge and the expectations for the future. He wished Ms. Zacarias's team could financially continue and wanted to set aside funds to bring them in as necessary. Mr. Allen noted they had done that. • Vice -Mayor Brandon felt in-house was the smartest move and hoped to utilize Ms. Zacarias's services in the future. • Mayor Young agreed with all comments and stated it was a pleasure working with Ms. Zacarias and her team. She suggested tabling the planner portion until the budget workshop for further discussion. Citizen Comments: • Pat Watkins, 167 River Dr, thanked Ms. Zacarias stating she was such an overwhelming asset to the Village. MOTION: Council Member Painter made a motion to approve the initiation of the Community Development Department hiring process; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 22. Annual Performance Review of Village Manager Jeremy Allen Council felt Mr. Allen was always available, respected his opinion, and was meeting all performance expectations. MOTION: Council Member Sartory made a motion to approve a $15,500 increase in pay to be distributed as follows before taxes: $7,750 added to his base salary; 4% increase PRggE803 )6T5 Agenda Item #6. non -union staff receives prior to the additional base salary, $7,750 provided as a lump sum bonus; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 23. Council added: Letter of support for Senate Bill 1430 Mrs. Craig would like to add the Village of Tequesta Water Utilities Department to the letter of support for Senate Bill 1430 which was the per- and polyfluoroalkyl substances (PFAS) liability protection act, was a joint letter from the utility council, and would be in front of the 118th Congress. MOTION: Council Member D'Ambra made a motion to approve a letter of support for Senate Bill 1430; Council Member Painter seconded the motion. Carried unanimously 5- 0. ANY OTHER MATTERS Mrs. Nilsa Zacarias thanked the Village for their kind words and expressed what a privilege it was to work with the staff and Council. Council Member D'Ambra wanted to explore a bonus program for other department heads and leadership roles within the Village. Council agreed it was worth discussing at a future workshop. Mayor Young would like Council to reconsider guest parking in future developments as she felt it was a concern. Council agreed to include it in a workshop and review the previous proposals. ADJOURNMENT The meeting was adjourned at 9:09 PM. MOTION: Council Member Sartory made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PHggE814bfi675 Agenda Item #6. [5r-aft A MINUTES BUDGET WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JULY 31, 2023 5:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. AGENDA ITEMS 1. Discussion on Fiscal Year (FY) 2023-24 Proposed Budget. Village Manager Jeremy Allen provided a slide show on the proposed fiscal year 2023-24 Budget. He went over key dates for the budget review and future meetings, and also provided a millage rate history. There was no planned millage rate increase for 2023-2024 and the proposed rate was 6.6290 . Manager Allen went over the changes from the first budget workshop and shared that the proposed 2023-24 fiscal year total budget represented an approximate $3.8 million dollar increase over the prior year due to capital expenditures and infrastructure improvements. In addition, Mr. Allen offered data on the general fund, proposed expenditures and revenues, building fund, other governmental funds, the 5 year capital improvement program, capital improvement 301 and 303 funds, enterprise funds, water utility 401 funds, refuse and recycling 402 funds, stormwater 403 funds, budget decision points, considerations, and estimates on increases to average home owners in Tequesta. Council was overall in favor of adding an eighth (8th) person onto fire shifts, beginning Remembrance Park this year, and having a "limited but reduced cost" Tequesta Fest. In addition, Council Members Sartory, Painter and D'Ambra were in favor of keeping the proposed 6.6290 millage rate. Vice Mayor Brandon was unsure but felt meeting halfway on the millage rate was an option, and Mayor Young was in favor of reducing the millage rate. She also wanted to wait on adding an eight man shift to the fire department. Additionally, she was in favor of doing Remembrance Park in 2 phases. Agenda Item #6. Draft Mr. Tom Bradford of 44 Chestnut Trail encouraged the Mayor to stay with the lower millage rate. Another Workshop would be scheduled as Council was not in agreement on setting the millage rate. ADJOURNMENT The meeting was adjourned at 6:05 PM Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #6. Draft A MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JULY 31, 2023 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Laurie Brandon (via Zoom), Council Member Frank D'Ambra, Council Member Patrick Painter, and Council Member Rick Sartory. AGENDA ITEMS 1. Update on Land Development Regulations Recommended as part of the Master Corridor Plan presented by Treasure Coast Planning Council. Mr. Lance Lilly, Senior Planner for the Community Development Department addressed Council and updated them on the recent Land Development Regulations as it related to the Master Corridor Plan. He went over key recommendations from Treasure Coast Planning Council's report. When Council met in May of 2023 there were several priorities placed into an action list. Mr. Lilly introduced three different overlays, which included Tequesta Drive, US Highway One and Village Center. He explained the details of each including: setbacks, parking, landscape buffers, facades, frontage standards, formula restaurants, drive-throughs and zoning. Council had questions regarding parking, frontage standards, restaurants, playgrounds and economic viability. Attorney Davis believed Council would need to pay attention to Senate Bill 250 which affected governments within 100 miles of Hurricane Ian or Nicole. Under the bill, municipalities could not adopt more restrictive or burdensome amendments to their comp plan or LDRs before November of 2024. An analysis would need to be performed to show Pag@ei�bof 6f73 Agenda Item #6. Draft the level of burden. A suggestion would be to have the overlays be non -mandatory or optional, until November 2024. Mr. Tom Bradford of 44 Chestnut Trail commented on the topic of rear parking and problems regarding entrances and primary roads. He felt the ordinance should be adopted effective October 2024. Mrs. Pat Watkins of River Drive commented on businesses close to the main street, on both sides of US Highway One. Additionally, she felt Bridge Road and Budget Tire should be a consideration when deciding on frontages. The topic would be back for another Workshop discussion. 2. Discussion on Artificial Turf Ms. Lynne Britt, Building Support Administrator for the Building Department spoke to Council about Artificial Turf gaining popularity amongst residents. After consulting with another Florida municipality, it was a recommendation of the Building Department to leave the code as is. There was currently a ten percent (10%) threshold, based upon landscaped space, which had always been part of the code, according to Ms. Britt. Additionally, the current code only mentioned "nonliving" landscape material. Attorney Davis recommended adding detailed specifics to the language of the current code. Mr. Tom Bradford of Chestnut Trail commented that the EAC had looked into the subject and recommended the Council mirror the code of Palm Beach. He believed proper code compliance was possibly an issue, and recommended, "grandfathering" those that had already installed artificial turf. The topic would be brought back to Council at a future Workshop meeting. 3. Vulnerability Assessment Status Update - Florida Department of Environmental Protection (FDEP) Resilient Florida Program Planning Grant (RFPPG) Village Utility Engineering Intern Melanie Garro, presented a power point on the Village Vulnerability Assessment. Sea level rise and storms were evaluated and flood risk was studied. Protecting critical infrastructure was part of the overview and data acquisition. Working with neighboring municipalities was encouraged and the safety of residents was the highest priority. ADJOURNMENT The meeting was adjourned at 7:30 PM Respectfully submitted, Pag@dlfie(g 6f73 Agenda Item #6. Draft Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@dec$ 6YS Agenda Item #6. Draft A MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL AUGUST 10, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Village Attorney Keith Davis at 6:05 p.m. He suggested the Council Members present make a motion for one of them to run the meeting as Mayor Molly Young was attending via Zoom and Vice -Mayor Brandon was absent. MOTION: Council Member Sartory made a motion to appoint Council Member D'Ambra as chair of the meeting, Council Member Painter seconded the motion. Carried unanimously 4-0. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Council Member Frank D'Ambra, Council Member Patrick Painter, and Council Member Rick Sartory. Mayor Molly Young attended via zoom. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member D'Ambra An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance led by Council Member D'Ambra. APPROVAL OF AGENDA MOTION: Council Member Sartory made a motion to approve the agenda; Council Member Painter seconded the motion. Carried unanimously 4-0. PRESENTATION 1. Legislative Update by Senator Gayle Harrell Senator Gayle Harrell, Florida State Senator representing District 31, highlighted the 2023 Florida State session and the $17 billion state budget. Senator Harrell was pleased to inform Council of the expansion of KidCare insurance and educational choice options. She Pa@eW'bfi6T6 Agenda Item N. Draft �A announced the expansion of the Everglades restoration and the septic and sewer conversions for the Indian River Lagoon. Senator Harrell detailed the efforts to have science -based curriculums for reading and math in all schools, a new Dental School at Florida Atlantic University in Boca Raton, and affordable housing initiatives. She requested Council make any budget requests now as it was an early session and they had begun planning for 2024. Council Comments: • Council Member Sartory thanked Senator Harrell for her support of the Dover Ditch project. • Council Member Painter thanked Senator Harrell for her work regarding mental illness. • Council Member D'Ambra asked for consideration and help with securing grants for Tequesta Park as well as homeowners insurance rates. Senator Harrell stated fraud had a huge impact on insurance and felt changes in building codes would positively effect insurance rates but, reductions may not be felt for another year. Presentation by Palm Beach County Property Appraiser on 2023 Highlights - Dorothy Jacks, CFA, AAS The Palm Beach County Property Appraiser, Dorothy Jacks, provided a breakdown of the taxable value and how these values were established and the taxable value for the Village increased by 26%. She stated Tequesta was one of the few municipalities with a low income senior tax benefit and congratulated the Council for that. Ms. Jacks also informed Council that 58% of the market value for the Village was taxable. She provided a market and taxable value history chart from 2015 to present. Ms. Jacks concluded with tax notices being mailed on August 18th and a Value Adjust Board (VAB) filing deadline of September 12th. Council Comments: • Council Member D'Ambra requested a taxable value historical slide from 2007 to present. Ms. Jacks said she could provide the information from 2004/2005 to 2023. 3. Professional Partnership Award Presentation to Jupiter Inlet Colony Fire Chief, James Trube, presented the 2023 Professional Partnership Award to Jupiter Inlet Colony for their collaborative work during the Cato's Bridge closure. They partnered with Tequesta Fire to provide space for an engine and rescue truck to be staffed at Jupiter Inlet Colony (JIC) during the bridge closure. In addition, he stated JIC and Tequesta had a longstanding partnership which dated back to 1993. Jupiter Inlet Colony Mayor Chip Block and interim Police Chief Robert Schultz accepted the award and thanked Tequesta for the great relationship which they felt was critical for both municipalities. They also announced the swearing in of new Police Chief Dan Kerr and thanked the Village for their help in that process. Agenda Item #6. Draft CONSENT AGENDA MOTION: Council Member Sartory made a motion to approve the Consent Agenda as presented; Council Member Painter seconded the motion. Carried unanimously 4-0. 4. MINUTES: May 30, 2023 Workshop; July 13, 2023 Workshop 5. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. ArchiveSocial-Village Clerk, $2,988.00 FY 23-23 and $3,137.00 FY's 24-27 (see agreement for full details. B. Holtz Consulting Engineers, Inc. Consulting Loss Mitigation Grant Support Services -Public Works, $9,960.00. C. Parker Yannette Tequesta Drive Landscape Architectural Services Proposal - Building, See proposal for details. D. Peninsular Electric Distributors, Inc. Credit Application - Public Works, $N/A E. Protegis Fire Safety Alarm Services Agreement -Public Works, $2,130.00 Annually. F. Summit Fire Security Proposal -Public Works, $650.00. 6. RESOLUTION 16-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE MAYOR OF TEQUESTA TO SIGN A THIRD AMENDMENT TO VILLAGE OF TEQUESTA VILLAGE MANAGER EMPLOYMENT AGREEMENT, MEMORIALIZING VILLAGE COUNCIL ACTION TO INCREASE BASE SALARY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Mayor Young announced she was attending the Florida League of Cities meeting in Orlando. Council Member Painter thanked the Police and Fire Departments. He attended the new fire truck push -in ceremony and was very impressed. He also learned more about the young man selected for Chief For a Day and was very touched by the Police Department's initiative to show him the Village cares. Council Member D'Ambra thanked the Police and Fire Departments for Operation Safe Start, the back to school bus stop safety initiative. STANDING REPORTS Village Attorney Agenda Item #6. Draft Attorney Davis made Council aware he was available to answer questions regarding the new Form 6 financial disclosure which was required by new legislation. Village Manager 7. Manager's Monthly Report Through July Manager Allen highlighted ongoing projects throughout the Village including lighting on the Tequesta Drive Bridge, the El Portal pre -construction, and the Tequesta Drive sidewalk project (which was approaching completion). He announced the Environmental Advisory Committee was completing their 2024 priorities initiatives and they would be attending the Jupiter Inlet Lighthouse Outstanding Natural Area event in September. He announced the budget workshops on August 14th and 16th, the Water Vulnerability Assessment meeting, the August 22nd badge pinning ceremony for two Firefighters, and the September 11th tribute. Council Member Sartory questioned if El Portal would be closed during construction, Manager Allen expected a lane closure but not a full road closure. Police Department 8. Police Department Standing Report Assistant Police Chief James McGrew highlighted the different events the department took part in including Operation Safe Start, Chief for a Day, the public safety awards banquet, Chief's summer conference, a visit with the First Baptist Bible School, and the 3rd place finish in the Traffic Safety Awards. He was pleased to inform Council of Sergeant Kurt Blanc's interview with WPTV regarding child safety and hot vehicles, as well as, an initiative with Pastor Kieron regarding Hispanic outreach. Chief McGrew concluded with the different trainings that took place including marine, traffic, and taser training. Council Member Sartory thanked the department for Operation Safe Start as it humanized law enforcement and children remembered the experience. Fire Department 9. Fire Standing Report Chief Trube highlighted the departments participation in Operation Safe Start with the Police Department, the health and safety trainings, the Firefighter of the year awards banquet, the new ladder truck push -in ceremony, the upcoming badge pinning, and September 11 th ceremony. He also stated plans were underway for a 30th Anniversary Celebration for Tequesta Fire Rescue. Mayor Young thanked Chief Trube for his 30 years of service. Agenda Item #6. Draft UTILITIES 10. Utilities Department Monthly Report Utilities Director Marjorie Craig announced the Vulnerability Assessment meeting on August 16th. She informed Council the Country Club Drive pipeline was nearing completion, the Beach Road project was approaching phase two with a target start date in September, the water tanks were repaired, and the dashboard was disaggregated to show outstanding receivables. Council Comments: • Mayor Young was concerned with the cross connection compliance. Ms. Craig stated this was a challenge across the state and a two year plan was being discussed. • Council Member D'Ambra asked if liens were implemented once an account was 180 days passed due. Ms. Craig stated most had been sent to collections. The issue with liens was past due bills regarded renters and not homeowners, she acknowledged there was not an easy solution. REGULAR AGENDA OLD BUSINESS 11. ORDINANCE NO. 08-23, SECOND READING: AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. AT SECTION 78-4. DEFINITIONS. TO REVISE THE DEFINITION OF THE TERM "VETERINARY OFFICE"; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. Council Member D'Ambra opened the hearing for public comments; there were none. The hearing was opened for Council comments; there being none the hearing was closed. MOTION: Council Member Sartory made a motion to approve Ordinance No. 08-23; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Vice - Mayor Brandon). Pa@agLl ,%fi676 Agenda Item #6. Draft 12. ORDINANCE NO. 04-23 SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 10. ANIMALS., ARTICLE Ill. SEA TURTLE PROTECTION., BY REPEALING THIS ARTICLE IN ITS ENTIRETY AND ADOPTING A NEW ARTICLE Ill. SEA TURTLE PROTECTION. WITH FINDINGS OF FACT, DEFINITIONS, REGULATIONS, AND ENFORCEMENT PROVISIONS THAT ARE CONSISTENT WITH THE STATE OF FLORIDA MODEL SEA TURTLE PROTECTION ORDINANCE AND THE PALM BEACH COUNTY SEA TURTLE PROTECTION ORDINANCE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 10. ANIMALS. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. Council Member D'Ambra opened the hearing for public comments; there were none. The hearing was opened for Council comments; there being none the hearing was closed. MOTION: Council Member Painter made a motion to approve Ordinance No. 04-23; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Vice - Mayor Brandon). NEW BUSINESS 13. Consider Approval of the Revision of the Previously Recorded Plat from Mastroianni Family Headquarters LLC - 691 N US Highway 1, Tequesta FL 33469 Mr. George Gentile of 2GHO presented on behalf of the Mastroianni family. He highlighted the changes in the plat which were dictated by FPL. MOTION: Council Member Sartory made a motion to approve the revisions of the plat for the Mastroianni family headquarters; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Vice -Mayor Brandon). 14. SEU 3-23: Application from the VILLAGE OF TEQUESTA for a Special Exception Use approval pursuant to Section 78-179(d) of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use Approval for a 76,565 sf "Neighborhood and Community Public Recreational Facilities" (passive park) within the Recreation/Open Space (R/OP) Zoning District. The subject property is located at 483 Seabrook Road, Tequesta, Florida, 33469. Attorney Davis announced SEU 03-23 was a Quasi -Judicial matter and placed three individuals under oath. Council disclosed the following ex-parte communications: Agenda Item #6. Draft • Council Members Painter, Sartory, and Mayor Young had toured the property in the past. Kimley-Horn Landscape Architect Tom Hargrett detailed the site plan for Remembrance Park which would be a permittable use passive park. He highlighted the ample parking, pathways, gravel walk, educational center, butterfly garden, gazebo, permeable pavers, fencing, and native drought tolerant landscaping. Citizen Comments: • Marcia Nielson, 94 Beechwood Trail, requested public participation for development of the park and inclusion of a historical plaque. • Harold Taylor, 13 Chapel Court, requested the electrical poles be removed as they were not in use. Council Comments: • Mayor Young stated they would address the historical plaque and power pole during the site plan approval. • Council Member Sartory was excited to move forward and would like to see the history incorporated. • Council Member Painter inquired on the longevity of the surfaces, Mr. Hargrett stated it was 15-20 years. Council Member Painter also wished to see the history incorporated into the park. • Council Member D'Ambra confirmed the phased approach and $1.2 billion was for phase one. Staff confirmed that was accurate. MOTION: Council Member Sartory made a motion to approve SEU 3-23; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Vice -Mayor Brandon). 15. Consider Approval of Agreement for Professional Lobbying Services with The P5 Group, LLC Attorney Davis detailed the proposed agreement with P5 Group, LLC. Manager Allen went through the procurement process with the guidelines established and personally interviewed all applicants. He felt the expertise, experience, credibility, reputation and resources of P5 would best match the Village's priorities. Council Comments: • Mayor Young was concerned with P5 not being located in Tallahassee full time. Mr. Allen stated they did have an office in Tallahassee that was staffed during session. She was also concerned with any conflicts of interest, Attorney Davis said those would be addressed on a case by case basis. • Council Member Sartory felt confident in this investment for the Village. • Council Member Painter was aware of the cost concerns, but felt municipalities needed someone to advocate on their behalf and advance their interests. Agenda Item #6. Draft Council Member D'Ambra wanted an effective representative to reach across the aisles to advance the Village interests. He suggested an annual performance review.. MOTION: Council Member Painter made a motion to approve the agreement with P5 Group, LLC with the addition of a performance review; Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Vice -Mayor Brandon). 16. Consider Approval of Health, Dental and Life Insurance 2023124 Renewals Human Resource and Risk Management Director Merlene Reid detailed the benefits committee's, which was comprised of three union representatives and three management representatives, request to shop the market in an effort to return to Florida Blue. Florida Blue responded with an increase of over 41 % where United Healthcare was a 6% increase. There were no changes to the health plan. The life insurance and employee assistance programs remained the same though dental had an increase of 5%. Council Member D'Ambra asked if the issues with United Healthcare were addressed and Ms. Reid stated they had been and were mostly concerned prescriptions. MOTION: Council Member Sartory made a motion to approve the 2023/24 health insurance renewal with FMIT/UHC, the dental and life insurance renewed with The Standard, and the Employee Assistance Program with New Directions, as outlined in the Benefits Executive Cost Summary; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Vice -Mayor Brandon). 17. Consider Approval of Property & Casualty Insurance Renewals 2023124 Ms. Reid acknowledged this was a challenging year for insurance renewals and had anticipated an increase, which was 41 %. Property insurance received an increase of 135% due to the catastrophic events arounds the state and workers compensation increased by 12% due to added position, salary increases and experience modifications. The Village maintained the 7% credit for the safety program and drug free work place policies. Council Member D'Ambra inquired if increasing deductibles would effect the premiums. Ms. Rommi Mitchell of The Gehring Group explained any change would be nominal. She detailed the catastrophic weather all over the United States which was a huge contributing factor to the rates. MOTION: Council Member Painter made a motion to approve the 2023/24 property & casualty insurance renewal;. Council Member Sartory seconded the motion. Carried unanimously 4-0 (absent: Vice -Mayor Brandon). 18. ORDINANCE NO. 10-23 FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE Agenda Item #6. Draft CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. ARTICLE 1. IN GENERAL. BY CREATING AN ENTIRELY NEW SECTION 14-7. "VACANT LOT MAINTENANCE" TO PROVIDE MINIMUM STANDARDS, INCLUDING EROSION CONTROL AND SODDING, FOR VACANT LOTS THROUGHOUT THE VILLAGE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. Council Member D'Ambra opened the hearing for public comments; there were none. Council Member D'Ambra opened the hearing for Council comments. • Mayor Young asked for clarification on the definition of active status in section 14- 7(c). Building Director Jose Rodriguez detailed the six month permit after passing inspections and the six month renewals thereafter. • Council Member D'Ambra clarified the six month renewals could be continuous once inspections had been passed. Attorney Davis confirmed this was statutory per the Florida building code. MOTION: Council Member Sartory made a motion to approve Ordinance No. 10-23; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Vice - Mayor Brandon). ANY OTHER MATTERS There were none. ADJOURNMENT The meeting was adjourned at 8:25 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Sartory seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Agenda Item #6. Draft Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PRQge4S(bfi6T6