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Home My WebLink AboutDocumentation_Regular_Tab 24_9/14/2023Agenda Item #24. Regular Council STAFF MEMO Meeting: Regular Council - Sep 14 2023 Staff Contact: Marjorie Craig, Utilities Director Department: Utilities RESOLUTION NO. 21-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWATER UTILITY FEES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2024, AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES The Village of Tequesta's (Village) stormwater utility collects approved stormwater rates for the "Stormwater Enterprise Fund" through a non -ad valorem assessment on the annual tax role. The Utilities Department is recommending approval of a resolution and revised fee schedule, increasing stormwater rates by 5% for fiscal year 2024. The proposed schedule of fees would result in a total annual increase of $4.09 for the base residential rate, which equates to about $0.34 per month. The Village of Tequesta (Village) is one of approximately 170 local governments in Florida that have an established "Stormwater Utility" pursuant to, and as defined in Chapter 403, Florida Statutes. The stormwater utility is responsible for operation and maintenance of the Village's stormwater infrastructure as well as compliance responsibilities under the Palm Beach County Municipal Separate Storm Sewer System (MS4) National Pollution Discharge Elimination System (NPDES) program (http://www.pbco-npdes.org). The "Stormwater Enterprise Fund" is run on a business model and follows Governmental Accounting Standards Board (GASB) accounting standards. Revenues collected through the non -ad valorem assessment are used to fund personnel (1.7 full time equivalent positions or FTE's), operation and maintenance (O&M), capital costs, and other indirect costs. Capital costs of utilities projects have soared the last few years, especially in the last year, due to the rising cost of labor and materials, and the rate increase is needed to help maintain and enhance the system. For many years, renewal and replacement projects were deferred resulting in increasing stormwater pipe deterioration and failure, and swale erosion. In some places, the swales have completely disappeared. Needs and plans for pipe lining, swale restoration, and other projects are projected in our current stormwater master plan. Over the last four fiscal years, over $2.2 million has been spent on stormwater capital renewal and replacement projects or pipe lining projects (which effectively renews the pipe for 15-20 years), which includes a $30,000 Florida Department of Environmental Protection (FDEP) "State Water -quality Assistance Grant" (SWAG) for a bio-swale. The Utilities Department is also in the process of developing a vulnerability assessment (VA) through a $95,000 FDEP resiliency grant. Our stormwater master plan will be updated after completion of the VA. A conceptual design for improvements to Dover Ditch, a shared conveyance with the Town of Jupiter, was submitted for a 50% matching legislative grant. If granted in July, the project will received $157,500 in funds to match towards the estimated cost of the Page 663 of 675 Agenda Item #24. improvements of $315,000. The Utilities Department will continue to pursue grants as much as possible to offset costs. Please see the attached recommended resolution and exhibit with proposed stormwater rates, a stormwater rate comparison of the Village and other utilities, and slides from the June 20, 2023 budget presentation related to the Stormwater Enterprise Fund, with accomplishments in FY23, the projected net financial position, and proposed FY24 budget. The consideration of this rate increase was advertised in the Palm Beach Post, on our website, and in social media. Additionally, owners in the Village of Tequesta were mailed a letter notifying them of the public hearing at the September 14, 2023, Council Meeting. Attachments: 1. Resolution for consideration of a 5% stormwater rate increase and Exhibit A with the stormwater rates 2. 2022 stormwater rate comparison of the Village with other stormwater utilities 3. 2023 VOT SW proposed net position & FY24 stormwater budget presentation This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768- 0443. BUDGET AMOUNT N/A FUNDING SOURCES: N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes 0 N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A IS THIS A PIGGYBACK: ❑ Yes 0 N/A COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item Staff recommends approval of the resolution. 1) FY23 Reso 21-23 SW Utility Rate Resolution & Exhibit A Rates 2) 2022 Teguesta Stormwater Rate Comparison 3) 2023 VOT SW Proposed Net Position & FY24 Budget Page 664 of 675 Agenda Item #24. RESOLUTION NO. 21-23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWATER UTILITY FEES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2024 AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council of the Village of Tequesta is required to annually set sufficient levels of stormwater utility fees to ensure adequate revenues are generated; and WHEREAS, the Village Council adopts the annual stormwater utility rates as specified in the attached "Exhibit A" for fiscal year ending September 30, 2024; and WHEREAS, the Fiscal Year ending September 30, 2024 rates represent a five percent (5%) increase from the prior year; and WHEREAS, the stormwater rates are to be adopted by resolution and transmitted to the Palm Beach County Property Appraiser as part of a uniform method of assessment of these rates by the Village of Tequesta. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. The Village Council of the Village of Tequesta hereby adopts the rates attached to this Resolution as "Exhibit A" to be effective October 1, 2023 for the fiscal year ending September 30, 2024 and authorizes the Village Manager to proceed on behalf of the Village in order to provide for their uniform assessment. SECTION 2. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED by the Village Council of the Village of Tequesta this 14th day of September, 2023. Page 665 of 675 Agenda Item #24. EXHIBIT A - STORMWATER RATE RESOLUTION FOR FY24 VILLAGE OF TEQUESTA - Utilities Department PROPOSED STORMWATER FEES FOR FISCAL YEAR ENDING 9/30/2024 FORMULA RATE NAV FORMULA FORMULA FORMULA FY ENDING CODE NAV TYPE NAV DESCRIPTION MINIMUM MAXIMUM CURRENT 9 30 24 0046001A SFH Tequesta SFH area A 1 2506 $ 81.7567 $ 85.8445 0046001E SFH Tequesta SFH area B 2507 4621 $ 125.7796 $ 132.0686 0046001C SFH Tequesta SFH area C 4622 8198 $ 163.5135 $ 171.6891 0046001D SFH Tequesta SFH area D 8199 $ 251.5595 $ 264.1374 0046002 CON Tequesta Condo $ 84.2723 $ 88.4859 0046003 MFH Tequesta MFH $ 105.6548 $ 110.9376 0046004 COM Tequesta COM (area/3576) $ 0.03517315 $ 0.03693180 0046005 GOV Tequesta GOV (area/3576) $ 0.03517315 $ 0.03693180 0046006 IND Tequesta IND (area/3576) $ 0.03517315 $ 0.03693180 0046007 MH Tequesta MH (area/3576) $ 0.03517315 $ 0.03693180 0046008 VAC Tequesta VAC $ - $ - Page 666 of 675 Agenda Item #24. 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