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HomeMy WebLinkAboutDocumentation_Regular_Tab 5A_3/8/2001 re, A- VILLAGE OF TEQUESTA TV= e` r DEPARTMENT OF CO1�MUNTIY DEVELOPMENT n ',' Post Office Box 3273 • 357 Tequesta Drive ,P c ' 4 Tequesta, Florida 33469-0273 • (561) 575-6220 F" Fax: (561) 575-6239 VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES JANUARY 10, 2001 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting in the Village Council Chambers at 357 Tequesta Drive, Tequesta, Florida, on Wednesday, January 10, 2001. The meeting was called to order at 9 : 37 A.M. by Chair Vic Strahan. The roll was called by Betty Laur, Recording Secretary. Boardmembers present were Chair Vic Strahan, Vice ■ _ Chair Steve Parker, Boardmember Richard Sterling, Boardmember Gerald Wenta, and Boardmember Molly McCormick. Also in attendance was Scott D. Ladd, Clerk of the Board. Absent were Boardmember Robert Stein and Alternate Karen Flint. II. APPROVAL OF AGENDA Vice Chair Parker made a motion to approve the Agenda as submitted. Boardmember Sterling seconded the motion. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted and the Agenda was approved as submitted. ■ Recycled Paper COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10 , 2001 PAGE 2 III . REORGANIZATION OF THE COMMUNITY APPEARANCE BOARD 1 . Appointment of Chairman Vice Chair Parker made a motion to reappoint Vic Strahan as Chairman. Boardmember Sterling seconded the motion. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted. 2 . Appointment of Vice Chairman Boardmember Wenta made a motion to reappoint Steve Parker as Vice Chairman. Boardmember Sterling seconded the motion. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted. 3. Appointment of Clerk of the Board Boardmember Wenta made a motion to reappoint Scott D. Ladd as Clerk of the Board. Boardmember Sterling seconded the motion. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for ■ COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10, 2001 PAGE 3 Molly McCormick - for The motion was therefore passed and adopted. IV. COMMUNICATIONS FROM CITIZENS There were no communications from citizens . V. APPROVAL OF PREVIOUS MEETING MINUTES Boardmember Wenta made a motion to approve the minutes of the December 13, 2000 regular meeting and the December 13, 2000 meeting of the Community Appearance Board Sitting As The Tree Board as submitted. Boardmember Sterling seconded the motion. During discussion of the motion, Vice Chair • Parker questioned whether tree spacing had been discussed. Chair Strahan responded that one of Mr. Preston' s reasons for not changing the spacing to Mr. Parker' s suggestion had been that the residents counted trees and would want to know why one road got more trees than another. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted. VI . NEW BUSINESS 1 . An application from Stergas & Associates, AIA, as agent for Courtyard of Tequesta, LLC, owner of the property located at 304 Tequesta Drive, to remove existing windows and replace them with three bay windows and a pair of storefront doors with sidelites. A. Swearing-In of Witnesses, if Required COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10, 2001 PAGE 4 Clerk of the Board Scott D. Ladd swore in all those intending to speak. B. Disclosure of Ex-Parte Communications Vice Chair Parker reported he had spoken to no one. Chair Strahan, Boardmember Wenta, Boardmember Sterling, and Boardmember McCormick all reported they had viewed the site and had had no communications with anyone. C. Testimony of Witnesses and Cross Examination, if any Jim Stergas, agent, presented the plans for the proposed renovations, and described the existing • building conditions. Mr. Stergas explained that the applicant was proposing to add a set of doors under the existing colonnade and replace some of the windows with three bay windows, leaving the existing awnings on the building. The reason for the renovations was that the tenant in the portion of the building where the renovations were proposed, Walker' s Warehouse, needed better visibility and exposure for their business. The same bronze window frames and glass tinting were proposed so that the new bay windows would match the remaining existing windows. Discussion ensued regarding the window tint, which hindered visibility. Consensus of the Board was that a lighter tint could be used if desired, which Mr. Stergas indicated he would report to the building owner. During further discussion, Mr. Stergas explained that the building walls would be stucco at the bottom and at the top of the new windows behind the awnings. Boardmember Sterling questioned whether consideration had been given to changing the other end of the building to match the renovations, to which Mr. Stergas responded there had been no discussion on that issue. Another comment was that if the applicant changed the tint, the only glass that would be different would be that in the bay windows . Mr. Stergas responded to a comment that the smaller awning on the end of the building might not fit over the proposed bay window by indicating COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10 , 2001 PAGE 5 that bay window would be smaller than the other two and that the awning could be raised a few inches if necessary. The Board discussed allowing the applicant the option to either match the existing tinting or to go lighter on the replacement windows so long as the lighter tint harmonized with the existing windows on the other half of the building; and also to give an option that the same renovations could be made to the other side of the building in the future . Vice Chair Parker made a motion to approved the renovations at 304 Tequesta Drive as submitted with the following options: On the east half of the building: window tinting could match the existing tinting or could be lighter so long as it was in harmony with the west half of the building; on the west half of the building if applicant ever wanted to lighten the window tint or to replace the existing windows to match the proposed bay windows on the east side they could do so. Motion was seconded by Boardmember Wenta. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted. VII . UNFINISHED BUSINESS Chair Strahan commented that at the last meeting there were not enough members present for a quorum, calls had to be made to get another Boardmember, and Karen Flint had attended in response to a call. The meeting had started approximately half an hour late . Chair Strahan explained that the Village Manager had come to attend the meeting but had to leave before it started, which had been very embarrassing. Chair Strahan expressed his opinion that better communication was needed between the Boardmembers and the Community Development COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10, 2001 PAGE 6 Department, so that it would be known in advance who would be present. Chair Strahan requested that the Boardmembers communicate if they would not be able to attend so that an alternate could be contacted before the meeting. VIII . ANY OTHER MATTERS Chair Strahan reported that the agenda for the Village Council meeting on January 11 included two proposed ordinances regarding tree preservation, one of which set forth criteria for designation of a tree as historic or as a specimen tree . The other ordinance gave the Community Appearance Board sitting as the Tree Board the authority to recommend certain trees to the Village Council for these designations. Chair Strahan read aloud the criteria required. It was explained that preservation would stop people from damaging, destroying, or trimming the trees without permission. Chair Strahan noted that this was the result of a comment by former Chair Leslie Cook, who had a large Banyan tree near her home which she believed should be preserved, and explained that under the proposed ordinance anyone could request designation of a particular tree by the Village Council. Clerk of the Board Scott D. Ladd explained that once the ordinances were approved, each Boardmember would receive a package of the approved documents. Mr. Ladd explained that anyone could come forward to present a tree for consideration, that this matter could be discussed at a future meeting of the Board; that trees on private property could be preserved, and described the process that was proposed. Also addressed were if trees were a hazard or damaging utilities or structures, etc. Mr. Ladd commented that ordinances had been obtained from several other municipalities from which the proposed ordinances were drafted. Boardmember Sterling expressed a desire to find a way to encourage replanting trees, and noted that trees had died in the development where he lived. Mr. Ladd suggested that the Village could take a lead role in encouraging replanting, which could be publicized in the newsletter, especially since the Village was designated as a Tree City U.S.A. Boardmember McCormick commented that in her development people had fought replanting, but that replanting had been done anyway in the swale areas . Opposition to streetlights was discussed. Chair Strahan commented that there had been past discussions regarding holding a competition for the best garden, best landscaping, etc. , but the Board had never done anything about it, and suggested that the Board could request that some of the money earmarked for trees in the Village budget be made available to individuals COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10, 2001 PAGE 7 who would like trees. Vice Chair Parker asked what projects were planned after completion of the Country Club Drive and Seabrook Road streetscapes, to which Mr. Ladd responded that Village Manager Couzzo had included ongoing landscaping as one of his top three priorities, and possibly commercial areas such as Bridge Road might be next. Mr. Ladd explained that the Cypress Drive project had been delayed because of the loss of several staff members who had been involved, but that it would be completed, and the intent of the Village was to go ahead and complete their portion whether or not Jupiter or Palm Beach County completed their portions in the same time. Chair Strahan commented Jupiter was discussing only patching the road surface instead of doing major reconstruction. Mr. Ladd commented that the Village would complete the drainage to the Jupiter line, and described the drainage basin which drains into Cypress Drive and eventually into the river. Mr. Sterling suggested the possibility of the Village donating 100 trees to applicants, to which Mr. Ladd responded that Mr. Sterling' s homeowners association should approach the Village with that idea; and explained that his homeowners association had done that several years ago and had provided small oak trees at $10 each which residents purchased and which had grown into a canopy after only ten years. Chair Strahan suggested the Board approach the Village and ask that some of the tree money be diverted to private individuals, then put a notice in the newsletter that applications would be accepted from individuals for trees. Mr. Ladd advised that the Board should draft a letter to Village Manager Couzzo on this subject. Chair Strahan suggested that locations of gaps in streetscapes could be noted. Mr. Ladd explained that it would have to be made clear who would install the trees and who would maintain them. Mr. Sterling commented that his homeowners association must take charge of the palms in the swales which needed maintenance. Mr. Ladd responded that in his development the individuals who purchased the trees were required to provide the maintenance; and commented that the Village had an ordinance which allowed the Village to trim trees in the rights-of-way if they became a hazard to public safety. The requirement that grass must not be more than 12" high was discussed. Chair Strahan commented that the Village Council could be asked to reduce that height. Mr. Ladd advised that the Community Appearance Board was an advisory board and could make suggestions to improve the appearance of ■ COMMUNITY APPEARANCE BOARD MEETING MINUTES January 10 , 2001 PAGE 8 the Village . Chair Strahan noted that the Village Council was taking a much more active stance in reviewing projects . Chair Strahan commented that there had been one or two comments recently by members of the Village Council which were contrary to findings the Community Appearance Board had made. Chair Strahan advised that the Village would fax an agenda for the Village Council meetings to anyone with a fax machine who requested an agenda, and that he liked to attend when there were any development items . The new nameplates were discussed. IX. ADJOURNMENT Vice Chair Parker made a motion to adjourn the meeting. Boardmember Wenta seconded the motion. The vote on the motion was: Vic Strahan - for Steve Parker - for Richard Sterling - for Gerald Wenta - for Molly McCormick - for The motion was therefore passed and adopted, and the meeting was adjourned at 10 :30 a.m. Respectfully submitted, c �- i r Betty Laur Recording Secretary ATTEST: e-/I Mil Sc t D. Ladd Clerk of the Board DATE APPROVED: /.a4r r� l ■