Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 03_10/12/2023Agenda Item #3. MINUTES BUDGET WORKSHOP MEETING VILLAGE OF TEQUESTA, FL AUGUST 14, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. AGENDA ITEMS 1. Discussion on Fiscal Year (FY) 2023-24 Proposed Budget Manager Allen reminded Council of their request to rework several budget items from the last Budget Workshop Meeting on July 31, 2023. Items that were focused upon were: funding for Remembrance Park, funding for an additional firefighter, Tequesta Fest rebrand and a parking study. The middle range for the previously discussed millage rates was 6.4595 and Council was in favor of the newly proposed rate. ADJOURNMENT The meeting was adjourned at 6:17 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member Painter seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Agenda Item #3. Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. 621-1-15, - �� :., Agenda Item #3. Draft A MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 5, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Council Member Frank D'Ambra, Council Member Patrick Painter, and Council Member Rick Sartory. Absent were: Vice -Mayor Laurie Brandon. AGENDA ITEMS 1. Discussion on Request by VoLo Foundation to Issue a Proclamation Recognizing VoLo Foundation's Florida Climate Week from October 2, 2023 - October 8, 2023 and Request from Race to Zero to Issue a Proclamation to Celebrate National Clean Energy Week September 25, 2023 - September 29, 2023 Council Members Sartory and Painter were supportive of the VoLo Proclamation. Council Member D'Ambra recognized climate was a concern but did not agree with the underpinnings of the basis on which it was being brought forth. Mayor Young was in favor of the Orlando proclamation because it was more generalized. She suggested the Race to Zero Proclamation be reworded to reflect some of the initiatives the Village had already accomplished. Mr. Tom Bradford asked Council to disregard the concept of "climate change" and understand that sea level rise was the real issue. 2. Discussion Regarding Artificial Turf Draft Ordinance. Manager Allen provided a sample ordinance from North Palm Beach and drafted an ordinance based upon it. He asked Council for ideas on how to proceed. Agenda Item #3. Draft Council Member Sartory and Painter were supportive of the draft ordinance, but had concerns with the enforcement of it. A variance would be necessary for certain nonresidential zones. Additionally, existing artificial turf, previously installed, and in violation of requirements was allowed to stay, until it was necessary to replace it, at which time full compliance would be necessary. Attorney Davis believed a current inventory was possible although the backyard area would be a challenge and dependent upon a complaint from a neighbor. 3. Discussion on Undergrounding Master Plan Manager Allen reminded Council of their prior discussion on the undergrounding project. The grant the Village had applied for, was not awarded and there was a now a $100 thousand dollar expenditure, to be combined with a possible assessment methodology study, estimated to cost $75-100 thousand dollars ($75,000-$100,000). The approximate cost to residents could be in the $200 thousand dollar ($200,000) range. Mrs. Pat Watkins of 167 River Drive thanked Council for going in the direction of holding off on the project. Mr. Tom Bradford of 44 Chestnut Trail opined that only two neighborhoods would be interested in undergrounding; Tequesta Country Club and Beach Road. Council agreed that this was fiscally not the time for the project and they would look into it again sometime in the future. 4. Discussion Regarding: A RESOLUTION OF THE VILLAGE COUNCIL OF THE ADD VILLAGE OF TEQUESTA, FLORIDA, EXPRESSING SUPPORT FOR THE EXTENSION AND CONTINUATION OF THE PALM BEACH COUNTY ONE -CENT SALES SURTAX TO FUND LOCAL INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2036; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis informed Council of the soon to sunset, infrastructure one cent tax, on or before December 31, 2026. Discussions were happening in other municipalities as to how to move forward with or without the tax. The resolution would support the idea of moving forward with the extension of the infrastructure surtax. Council was overall in favor of extending the surtax, although Mayor Young was concerned with the sun setting aspect. Mr. Tom Bradford of 44 Chestnut Trail opined that the Village would have a problem if the surtax was to sunset without an extension. The topic would be brought to another Council Meeting. Agenda Item #3. Draft ADJOURNMENT MOTION: to adjourn the meeting Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. Draft A MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 14, 2023 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. COMMUNICATIONS FROM CITIZENS AGENDA ITEMS 1. Budget Hearing: a. Announce the Proposed Millage Rate is 6.4595 Mills. b. Announce the Proposed Operating Millage Rate necessary to fund the Budget is 12.22% greater than the Rolled -Back Rate of 5.7560. c. Summary of Proposed Budget. d. Citizen Comments Finance Director Jeff Snyder presented a powerpoint to Council. He explained that the budget was a financial roadmap for the rest of the upcoming year. Recommendations included in the budget were based upon the strategic plan, priorities and vision. Insurance, revenues, capital funds, general fund expenses, fund balance, building fund, capital expenses, law enforcement funds, utility funds, stormwater fund, millage rate and the proposed budget of $42,579,751 were part of the presentation. Mayor Young asked Council for feedback on further discussion for the Old Dixie Highway beautification item. Council agreed to proceed without further discussion and Manager Allen would forward information to them. Pag@aIsFeof d$2 Agenda Item #3. Draft Council was in agreement to set the millage rate at 6.4595 mills and to adopt the budget. 2. Approval of Proposed Millage of 6.4595 Mills. Council was in agreement to set the proposed millage rate at 6.4595. MOTION: Council Member D'Ambra made a motion to approve the proposed millage rate of 6.4595: Council Member Sartory seconded the motion. Carried unanimously 5-0. 3. Adopt Proposed FY 2023-24 Budget; Council was in agreement to set the proposed budget at $42,579,751. MOTION: Council Member D'Ambra made a motion to adopt the proposed FY 2023-2024 budget of $42,579,751 Council Member Sartory seconded the motion. Carried unanimously 5-0. 4. Announce Time and Place of Final Public Hearing on the FY 2023-24 Budget September 21, 2023 - at 5:30 PM, in Village Council Chambers, 345 Tequesta Drive. Mayor Young announced the time and place of the final budget hearing for the 2023-2024 Budget. ADJOURNMENT The meeting was adjourned at 6:14 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting at 6:14 PM Council Member Sartory seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. Draft A MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 21, 2023 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:34 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice -Mayor Laurie Brandon, Council Member Frank D'Ambra, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. AGENDA ITEMS 1. Budget Hearing: a. Announce the Proposed Millage Rate is 6.4595 Mills b. Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 12.22% greater than the Rolled -Back Rate of 5.7560. c. Summary of Tentative Budget. d. Citizen Comments Village Manager, Jeremy Allen, highlighted key dates and steps from the budget planning process. He announced the goal of adopting Resolution 23-23 with a millage rate of 6.4595, representing a. 1695 mill reduction from last year, and adopting Resolution 24-23 the 2023- 2024 Fiscal Year budget totaling $42,579,751. Manager Allen detailed the millage rate decrease of 2.56% with an overall increase in taxable values of 26.03%, which was attributed to new construction and the Sea Glass condominium. He stated homestead was limited to a 3% increase with 90% of the Village having homestead protection. Non -homestead and commercial properties were limited to a 10% increase. He explained the $4 million increase to the budget was due to water utilities and infrastructure improvements. The increase in the General Fund was attributed to capital projects, funding for Remembrance and Constitution Parks, the additional Firefighter positions, and the Health Insurance increase, and the Property and Casualty Pag@ of d$3 Agenda Item #3. Draft insurance increase. He provided further detail on the individual funds including building, surtax, water utility, stormwater, and refuse and recycling funds. Manager Allen was confident the General Fund would meet the three month reserve goal when the 2023 audit was completed. Manager Allen explained the Village of Tequesta was the taxing authority and announced the proposed millage rate was 6.4595 mills. He stated the proposed operating millage rate necessary to fund the budget was 12.22% greater than the rolled -back rate of 5.7560 mills. He reviewed the additional ad valorem tax would be used to fund the two Firefighter positions, establish a funding source fore the street and sidewalk improvements, fund Remembrance Park, and fund increases to personnel benefits. Citizen Comments: • Mr. Tom Bradford, 44 Chestnut Trail, confirmed the millage rate deduction. Council Comments: • Council was proud of the budget and happy to share it with the residents. The public hearing was closed. 2. Resolution No. 23-23, a Resolution of the Village Council of the Village of Tequesta, Florida, Adopting the Final Millage Rate for the Levying of Ad Valorem Taxes for the Village of Tequesta for the Fiscal Year Commencing on October 1, 2023 and Ending on September 30, 2024; Providing an Effective Date; and for Other Purposes Mayor Young stated the final millage rate could not exceed the tentatively adopted millage rate. MOTION: Council Member D'Ambra made a motion to approve Resolution 23-23 adopting the millage rate of 6.4595 mills; Council Member Sartory seconded the motion. Carried unanimously 5-0. 3. Resolution No. 24-23, A Resolution of the Village Council of the Village of Tequesta, Florida, Adopting its Final Budget for Fiscal Year 2023-2024; Providing that the Budget Hereby Adopted may be Adjusted or Modified by Subsequent Resolution of the Village Council, or Otherwise, Under Certain Circumstances; Providing an Effective Date; and for Other Purposes. MOTION: Council Member Sartory made a motion to approved Resolution No. 24-23 adopting the fiscal year 2023-2024 operating and capital budget; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. ADJOURNMENT The meeting was adjourned at 5:48 PM. MOTION: Council Member Sartory made a motion to adjourn the meeting; Council Member Painter seconded the motion. Carried unanimously 5-0. Agenda Item #3. Draft Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.