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Home My WebLink AboutMinutes_Charter Review_6/25/2001 F rf, �7 VILLAGE OF TEQUESTA e: Post Office Box 3273 • 250 Tequesta Drive • Suite 300 Tequesta, Florida 33469-0273 • (561) 575-6200 Fax: (561) 575-6203 4pN du y CHARTER REVIEW BOARD MEETING MINUTES JUNE 25, 2001 I. Call to Order and Roll Call The initial meeting of the Charter Review Board was called to order at 2:08 p.m. in the Village Manager's Conference Room, 250 Tequesta Drive, Suite 300, Tequesta, Florida on June 26, 2001. Recording Secretary Betty Laur called . the roll, and the following members of the Committee were in attendance: Gary Van Brock, Edward Resnik, and Jim Humpage. Vi Laamanen and Robert Cook were absent. Also in attendance was Village Attorney John C. Randolph and Village Clerk Mary Wolcott. Village Attorney Randolph announced that Mr.Van Brock had notified him that he was not a resident of the Village; therefore only two Boardmembers were present, which was not a quorum. Without a quorum, no business could be conducted. Attorney Randolph noted that Village Manager Couzzo had wished to have.a meeting schedule established; however, that would not be possible. The Village Attorney commented that the agenda had included approval of the agenda, appointment of Chair, appointment of Vice Chair, establish meeting schedule, discussion by the Village Attorney of Guidelines for the Committee, discussion of Charter, Communication from Citizens, and Any Other Matters, and that none of these could be accomplished today. The only item that could be done was to have those present advise the Village Clerk of their preference for meeting dates, then the other members of the Board could be notified to see if those dates were good for them. Village Attorney Randolph advised that the Board did not need to wait for the next Village Council meeting to start conducting their business since four members were enough; however, at the I- Recycled Paper Y •) Charter Review Board Meeting Minutes June 25, 2001 Page 2 next Village Council meeting the Village Council should be ready to appoint a fifth member. Mr. Resnik commented he had already reviewed the Charter and made up his comments and recommendations,and if everyone else did that for the next meeting the Board could proceed,but every member of the Board would have to prepare themselves to go into this or time would be lost. Village Attorney Randolph commented he understood that Village Manager Couzzo was hoping their work would be done in time for this to go on a November ballot,which meant an ordinance must be ready for first reading for September and second reading in October to give enough lead time to the Supervisor of Elections for a November election. Mr. Resnik commented the Board might have to meet twice a week. Village Attorney Randolph commented he would not be available to meet until Monday, July 9. It was determined that Mr. Humpage, Mr. Resnik, and Mr. Randolph could meet on Monday, July 9, Monday, July 16, Thursday, August 2 and Thursday, August 9 at 9 a.m. The Village Attorney advised that Mayor Genco, who had appointed Mr. Van Brock,should be notified immediately to select a resident replacement to come to the July 9 meeting and to have that appointment ratified by the Village Council at their monthly meeting on July 12. The Village Attorney advised if there was a time crunch before the end a special meeting could be called for second reading of the ordinance if needed. Village Attorney Randolph noted the meeting dates were just calendar possibilities rather than actions, and no action could be taken at this meeting. Village Attorney Randolph passed out materials for study which included a model charter for Florida municipalities, a charter from the Florida League of Cities, and an example from the Town of Gulfstream as an example of a concise charter. Mr. Randolph stated that his recommendation would be that the charter should be a skeleton of how the Village should be operated, because items in a charter could not be changed without a referendum; therefore, a charter should be a bare bones document. Mr. Resnik noted there were seven pages of legal description of the Village which needed to be validated by someone or it should be taken out. Mr. Randolph noted this description of the corporate limits might be too lengthy and should be looked at. Charles Cox, 26 Ridgewood, a member of the audience, questioned if the charter was going to be changed, to which the Village Charter Review Board Meeting Minutes June 25, 2001 Page 3 Attorney responded not necessarily, but it was going to be reviewed by this Board to see if any changes were desired. Mr. Humpage clarified that this Board would review the charter to make a determination whether any amendments were necessary. Mr. Van Brock commented Daily & Associates had made a map showing boundaries. Mr.Randolph indicated that would have to be looked at to see if it could be used to define the boundaries. Discussion ensued, and no one could recall the charter being amended by referendum, although some changes were noted. Mr.Randolph advised that the State statute allowed certain things to be changed without a referendum,and he would bring that statute to the next meeting. Wade Griest noted that at the July 9 meeting there would only be four members and he did not think that was the proper time to elect a Chairman. Mr.Randolph commented that was a good point,since the fifth member would not be ratified, but it would be up to the Board members at that time. The Clerk was asked to check with the two members who were not present to determine if the suggested meeting dates were agreeable with them. Because there was not a quorum no business could be conducted,therefore,the meeting was adjourned. Respectfully submitted, Betty Laur Recording Secretary A I EST: Mary Wolcott Village Clerk Date Approved: