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HomeMy WebLinkAboutDocumentation_Regular_Tab 4B_10/11/2001 105E0 les MEMO DATE: 10/5/01 TO: MAYOR AND COUNCIL FROM: MARY WOLCOTT,VILLAGE CLERK RE: ITEMS YOU WOULD LIKE IN THE VILLAGE MANAGER'S REPORT At the Regular Council Meeting of July 12, 2001, 12 priorities were selected to become the bulk of the Village Manager's Report. There were some questions regarding what other items should become part of the Report as well,so this issue is being brought back for further discussion. MEW Page 3 Council Minutes July 12, 2001 B. Introduction of New Employee Chief Allison introduced Officer Joseph Petrick, stating he is a long-time Palm Beach County Resident coming to us one hour short of his Associates Degree, which he'll finish after field training. Chief Allison stated the last week in June was a stressful time for his three senior sergeants, who went through a 100 question test, were submitted to an assessment center testing. Once the scores were tallied, the winner by an 8 '/2 point margin, Sergeant Donald Ricciardi, is now Lieutenant Ricciardi. Lieutenant Ricciardi thanked the Chief, Assistant Chief and fellow employees, people he knows throughout the town, and his wife for their support and confidence in him. Chief Allison stated a vacancy was left after Lieutenant Ricciardi moved up. Back in January they went through similar testing for sergeants, and James Pike missed being Sergeant by one point during that stressful time. It was a moral boosting thing for the Department, and they are very excited that James can move up into this new Sergeant's position. Sergeant James Pike thanked everyone and stated he loved working for Tequesta. Chief Allison thanked the Council for their trust in him and allowing him the flexibility to meet the changing needs of Tequesta. `' „ � ,, stated Joseph Petrick is the first officer appointed in years that did not come out of the auxiliary, the Chief has told him we are down to two officers in the auxiliary—it seems to him that needs to be stimulated. He is sure Joseph Petrick qualified. V. UNFINISHED BUSINESS A. Establish Village Manager Priorities to become the basis for the Village Manager Report`"" � M",;M, wanted to add requirement of the Town Manager to develop a plan to add an additional leg on the water plant. There is the issue of supplying water to the 300 extra customers up on County Line Road. If we continue to have this drought, one of these days, one of our wells is going to get salt water intrusion. If we start looking at making sure we have a supply. It takes about a year or more, so we want to make �i Page 4 Council Minutes July 12, 2001 sure we have a plan in place. As we go to negotiate with Jupiter in the months ahead, I think we will be in a stronger negotiating position as well. We have the potential for 5 million gallons out of the plant. y , ; . mentioned it is her understandingtheyare readyto add the .,� .�.:..h trains on, it is just a question of allocating the budget and making a determination when to start the process. We have an item second from the bottom, stating expansion of water and customer base. The understanding is that with .these priorities we would like to see a plan on how to accomplish them and updates on achieving them. asked how many priorities do we want to give the manager between now and next month,- and is it realistic to have that many. responded these are supposed to be major reoccurring items and not one-time type items-10 or 12 would be more than sufficient. They are all part of planning, we really don't have any choice. She suggested the Councilmembers rank them, and have the Clerk tally them. , stated the one dealing with grant development has been an ongoing development, and we might want to think about establishing this as a permanent position. There are many grants we are not taking advantage of because we don't know about them. Under public works projects, the listings aren't necessarily public works projects, and I don't understand what is trying to be conveyed here. Village Manager Couzzo responded the Village has spoken about the development of a skateboard park,we can continue with that and to look for grant funding. stated for the YMCA we had to fund the services for the different programs, and we have to buy equipment, do fencing and a number of other things to accommodate the lanned programs that the YMCA will be offering. clarified, after asking, that it fell under recreation, and Public Works projects are things such as the Seabrook Road im rovements. YMCA, skateboard parks, etc. are recreation items. , ti.�lf ter; " asked to add the word "Recreation" to Public Works Projects. r' "', '"'r,�; "� i `a stated to think of these as items we want him to do, a year from now we will appraise him on his performance. He thinks Mr. Couzzo should have the assignment of cleaning up the mess in the Country Club with the sewers. He has gotten many calls on it. He thinks Page 5 Council Minutes July 12, 2001 eventually we'll have to go in there, after fighting with Encon and all of the people we are going to fight with, and we are actually going to come u with some money to fix it up. The question is how do we fix it? '"'y`"• responded she had several meetings with Mr. Dent, numerous phone conversations. She has talked with Mr. Couzzo and Chief Allison. Code Enforcement is now looking for any violations the contractor is making. They are taking pictures. The next Encon meeting, I will attend it with pictures and a list of complaints I have received. I have faxed a list to Mr. Dent several times. The fear is that the contractor is having so many problems he could end up with problems completing the job and leaving things in an uncompleted state. stated the second phase is when we are all done we will eventually have to go in there and clean it up and try to restore it to what it was. , y ,y , stated she is hoping there will be adequate resources. Mr. Couzzo needs to stay on it and possibly monitor it on a daily basis. f : A f ,i stated she is trying to understand the language of the cover memo, "the establishing of the Village Manager Priorities to become the basis of the Village Manager's report," will these priorities now become the basis of your monthly report to us? Village Manager Couzzo explained these priorities would become the bulk of the report— that is the intent of identifying these. 43 asked if at the same time he would not be ignoring the charter requirements, that the manager's functions and day to day activities are reported in detail to the Council, is that correct? Village Manager Couzzo stated these items would make up the bulk of the report, the rest of the report would follow the course that I have been over the last 10 months. Attorney Randolph stated as long as he is reporting the issues that he is involved in, then he is meeting the charter provisions. It is up to you as a Council as to how you want that report to be provided to you,the language in the charter is broad enough to let you determine the manner in which he does it. ,s7' rrV�`' � ,, stated she finds it very helpful to find the summaries of various staff meetings he holds, and the summaries of those meetings helps me to address many citizens concerns. Page 6 Council Minutes July 12, 2001 Determination of Village Manager Priorities were selected as follows, with item numbered "1"being the most important: 1. Funding for new Village buildings 2. Monitoring of ongoing sewer,water and swale construction 3. Management of new facilities,design,etc. 4. Village staff: fill open positions and work with staff development 5. Public Works and Recreation projects: YMCA, skateboard park, parks,etc. 6. Grant development 7. Master planning of the 2003 Water Franchise Agreement 8. Relationship development,concentrating on ENCON programs, Jupiter Tequesta Juno Beach Chamber of Commerce,Northern Palm Beaches Chamber of Commerce,Jupiter,Martin County 9. Expansion of water plant and customer base 10. Comprehensive plan: amendments due to annexation issues and possibly overlay district 11. Annexation issues with Palm Beach County VI. CONSENT AGENDA Items D and H were previously struck. A. Approval of Village Council Workshop Minutes of May 10,2001. B. Approval of Architectural and Engineering Selection Committee Minutes,May 29, 2001. C. Approval of Community Appearance Board Minutes, June 6,2001. E. Approval of Village Council Workshop Minutes,June 19,2001. F. Approval of Village Manager's Report,June 11,2001—July 6,2001. G. Approval of Ordinance Codification through Ordinance No. 559. MOTION: Councilmember von Frank moved to approve the CONSENT AGENDA excluding D and H, Vice Mayor Capretta seconded; motion carried 5-0. D. Approval of Village Council Meeting Minutes,June 14,2001. 'yam'` asked if on page 25 under ANY OTHER MATTERS amend her comments on Jupiter High School—"this is our