HomeMy WebLinkAboutDocumentation_Regular_Tab 10D_8/9/2001 4A4
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..,,,,:. ,.,„t:„L MEMORANDUM
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TO: Michael R. Couzzo,Jr., Village Mana er)
FROM: JoAnn Forsythe, Finance Director i
DATE: July 6, 200I
SUBJECT: Contracting with a Collection Agency to Service the Outstanding
Accounts Receivable
A review of the Village's accounts receivable by the Finance staff has
determined that the Village has outstanding accounts receivable of $117,
465.77 with the majority related to emergency service transport. Some of
these receivables are 3 years old and may be difficult to collect. In view of
the large amount of uncollected receivables we are recommending the
Village of Tequesta contract with a collection agency to aid in recovering
this revenue.
To this purpose we solicited proposals from various collection agencies
and received proposals from the following;
• Professional Practice Support, Inc.
• International Recovery Bureau
• Collection Information Bureau, Inc.
JoAnn Forsythe, Finance Director, Fire Chief Weinand, and Dan Gallagher,
Project Accountant reviewed the various proposals and found that all have
excellent references and have been in business for many years. We also
found that their fees are comparable (approx 27% to 30%). However,
Professional Practice Support, Inc., wrote the software that EMS
Transportation is currently using in their accounts receivable system and it
would therefore be less burdensome on staff to collect and send the
detailed accounts receivable information to them. We are therefore
recommending that the Village contract with Professional Practice Support,
Inc. to collect their outstanding receivables.
cc: Mary Wolcott, Village Clerk
Fire Chief Weinand
Finance/Collection Agency Hiring
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RESOLUTION NO. 59-00/01
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,
APPROVING THE • VILLAGE MANAGER TO EXECUTE A
CONTRACT WITH PROFESSIONAL PRACTICE SUPPORT,
INC., TO COLLECT OUTSTANDING RECEIVABLES TOTALING
$117,465.77, WITH FUNDS BEING DERIVED FROM
COLLECTED FEES AT A COMMISSION RATE OF 27-33
PERCENT.
NOW, '1'HEREFIRE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section I. The proposal/agreement with Professional Practice Support, Inc., of Palm
City, Florida, is attached hereto as Exhibit "A" and incorporated by reference as part of
the Resolution, is hereby approved.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember , and upon being put to vote,the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 12th day of
July, A.D.
MAYOR OF TEQUESTA
Geraldine A. Genco
ATTEST:
Mary Wolcott, Village Clerk
' Piolernonol Proms Support. Inc.
PMB 290, 2740 S.W. Martin Downs Blvd.,Palm City,Florida 34990-6019
May 31, 2001 ;IN'
.Chief Jim Weinand i )
Tequesta Fire & Rescue
P.O. Box 3273
Tequesta, FL 33469 - ....
Re: Collections Agreement
This is in follow-up to my fax this date.
In talking with Sandra the other day, she mentioned the Village's interest in a
collection agency. I told her I had an agency that gave my clients preferred rates
and it turns out you had contacted them as well.
CIB was unaware in their initial proposal to you that the Village was a PPS Client.
I am therefore sending you the standard agreement for PPS clients, which should
save the Village some additional money. I am also forwarding a "clean copy" via
mail for your convenience.
I did a great deal of research before aligning my business with a Collection
Agency and found CIB to be about the most reputable around. It has been in
business for over 50 years and has made the investment in both staff and
information systems to exceed the expectations of its clients. If you choose CIB,
I feel certain you will not be disappointed.
Please advise if I can be of further assistance.
Sinc ly,
o...,60L-- . •
Richard D. Isaac
"From Billing only to Practice Management&Software Solutions"
Phone: 561-288-6323-Fax:561-288-0164
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