HomeMy WebLinkAboutDocumentation_Regular_Tab 6D_11/8/2001 I
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4 Post Office Box 3273 a 250 Tequesta Drive,Suite 300
P t ,,r o Tequesta,Florida 33469-0273 (561)575-6200
s V IA o Fax:(561)575-6203 I
®1 a ,. VILLAGE MANAGER MONTHLY REPORT
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OCTOBER 11 —NOVEMBER 8, 2001
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The following report emphasizes the priorities as established by the Village Council for
the Village Manager.
1) Funding for new Village buildings: In a continuing effort to monitor
economic conditions as it relates to securing funding for new Village
buildings, I am providing the attached financial analysis for your
review.
As of 2:15 p.m., November 6, 2001, the Federal Reserve again lowered
the short term lending rate by 50 basis points to its lowest level in decades.
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I have reviewed the current trends and rates with our Finance personnel
and will prepare a recommendation for your review and consideration.
2) Monitoring of ongoing sewer, water and swale construction.
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As of October 31, 2001, Asphalt Consultants have completed sewer
installation and water on River Drive. Swales and restoration work are
proceeding as scheduled. The first lift of asphalt has been installed.
Work on installing water and sewer lines along Country Club Drive has
been completed (and;the road re-opened as of November 1, 2001).
Discussions are being held with the contractor to review plans for
Golfview Drive and contemplated change orders. A schedule of work
during November and December is being evaluated (the contractor has
indicated that he intends on shutting down all work for two weeks over
Christmas). Alternatives are being reviewed to minimize inconvenience to
Village residents during this time. A final update of activities is planned
for Council presentation on December 12, 2001.
3) Management of new facilities and design.
As you are aware, October 29, 2001, marked the groundbreaking for the
,new public safety facility. A pre-construction meeting was held prior to
the event with the contractor and architect with weekly meetings
scheduled throughout the project. A construction schedule has been
forwarded to you for your use. As of this date the contractor has set his
construction trailer, surveyed the site, leveled the construction pad, and
Recycled Paper
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began preliminary work on utilities. The required bonds have been
reviewed and filed.
4) Village Staff
With the exception of a part time position in the Community Development
Department, all staff positions have been filled. In an effort to enhance
communications with department heads and Village personnel I have
initiated an ITM (in-touch management program) allowing for regular
scheduled meetings with department heads on a weekly basis and all
Village personnel at least twice a year on a one to one basis. Sessions
with shift personnel will be coordinated during the shift the employee is
normally assigned. Additionally, a human resource consultant is being
utilized to assist in program development for the Village staff.
The staff has been working diligently to provide the highest level of
service to our residents.
5) Nothing significant to report.
6) Grant Development.
I am continuing to research our ability to acquire grant/legislation
appropriations for the Village. I am scheduling a meeting with our grants
coordinator to review current and future initiatives.
I anticipate increased difficulties in this area as a result of recent events
and current economic conditions and uncertainties both within Florida and
nationally.
7) Master Planning of the 2003 Water Franchise Agreement.
Efforts to resolve pending issues with the existing franchise are ongoing.
Recently, a meeting to review these issues was held with the Village
attorney, utility engineers, utility rate consultant and staff. Discussions
with Jupiter's administration continue.
After staff has completed its review, I will be recommending a workshop
with the Village Council for review.
8) Relationship Development.
As directed, the Village has expanded its chamber role and is now a
member of the Jupiter Tequesta Juno Beach (Mike Couzzo —
Trustee/Board of Directors), Northern Palm Beach (Steve Allison is
representative) and Martin County Chamber (Chief Weinand is
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representative). On a monthly basis this report will provide chamber
updates to advise you on issues of importance.
Preliminary discussions with our consulting-engineers have been held to
review ENCON's plans for future system expansion.
9) Expansion of Water Plant and Customer Base.
Discussions have been held and we are continuing to analyze efforts to
expand our customer base. Preliminary discussions have been held with
the following utilities: Town of Jupiter, Jupiter/Martin Water Association,
and representatives of Jupiter Island and Martin County.
Direction has been given to our plans/specifications for the water plant's
expansion as adopted in the annual budget.
Future reports will contain information on Priorities 10 and 11, which are
Annexation issues with Palm Beach County and Amendments to the
Comprehensive Plan.
FYI Matters:
• On November 5, 2001, Mr. Gary VanBrock telephoned to inform
me as a courtesy that he has sold a 3 %z acre parcel north of
Tequesta Drive, east of Old Dixie Highway, to Centex Homes. He
indicated that Centex Homes was interested in expanding its
townhouse/condo project.
F:/CouzzoNillage Manager Monthly Report
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VILLAGE OF TEQUESTA
TFRDEPARTMENT OF FIRE RESCUE
VILLAGE MANAGER'S REPORT
OCTOBER 2001
Number of days included in this report 31
Total number of calls 88 Number of Medical Calls 59
Number of Fire Calls 21 Number of Calls classified as Others 8
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 59 Number of Ladder Company Responses 8
Number of times Mutual Aid was Received 5 Number of times Mutual Aid was Given 2
Total Number of Hrs Needed for Incident Mitigation 471.00
Average Daily Staffing
Daily on-duty Career Firefighting Force 5.10
Daily on-duty Volunteer Firefighting Force 0. 5
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.75
Average number of Volunteer Firefighters on-duty During Night time Hours 0.58
Total Firefighting Force on duty 5.74
Fire Code Enforcement
Total hours Utilized on Code Enforcement 107L 50 Hours Spent on pre-fire Planning 11.00
Number of Violations Found this Month 66 Number of Violations Corrected this Month 55
Required]Duties
Hours Needed for Vehicle Maintenance 77.00 Hours Utilized for Equipment Testing 22.00
Hours Needed for Equipment Maintenance 53.00 Hours Needed for Equipment Checks 130.00
Hours Needed for Building Maintenance 105.00 Hours Needed for Hose Testing 0.00
Hours Needed for Hydrant Testing 58.00 Total Gallons of Water Used 2,780.00
Miscellaneous
Hours Dedicated to Community Service 84.50
Hours Required for Administrative Support 188.00
Firefighter Physical fitness Program 47.00
VILLAGE OF TEQUESTA
TFR DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGER'S REPORT
OCTOBER 2000
Number of days included in this report 31
Total number of calls 69 Number of Medical Calls 42
Number of Fire Calls 14 Number of Calls classified as Others 13
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 41 Number of Ladder Company Responses 13
Number of times Mutual Aid was Received 0 Number of times Mutual Aid was Given 7
Total Number of Hrs Needed for Incident Mitigation 239.00
Average Dail Staffing
Daily on-duty Career Firefighting Force 5.10
Daily on-duty Volunteer Firefighting Force 0.54
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.46
Average number of Volunteer Firefighters on-duty During Night time Hours 0.60
Total Firefighting Force on duty 5.64
Fire Code Enforcement
Total hours Utilized on Code Enforcement 56.5,0 Hours Spent on pre-fire Planning 23.00
Number of Violations Found this Month 19 Number of Violations Corrected this Month 22
Required Duties
Hours Needed for Vehicle Maintenance 73.00 Hours Utilized for Equipment Testing 32.00
Hours Needed for Equipment Maintenance 51.00 Hours Needed for Equipment Checks 135.00
Hours Needed for Building Maintenance 117.00 Hours Needed for Hose Testing 44.00
Hours Needed for Hydrant Testing 3.00 Total Gallons of Water Used 3,200.00
Miscellaneous
Hours Dedicated to Community Service 96.00
Hours Required for Administrative Support 224.00
Firefighter Physical fitness Program 80.00
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Memorandum Utilities Department
To: Michael R. Couzzo,Jr.,Village Manager
Through: Michael F. Estok,Utilities Director '
From: Roy Fallon, Chief Operator
Date: November 1,2001
Subject: Monthly Water Usage for the Month of October 2001
The following is a summary of monthly water usage for the month of October 1-31, 2001.
TEQUESTA WATER TREATMENT PLANT
' 2001 2000
Target Pumpage 52.000 m.g. 40.000 m.g.
Actual Pumpage 59.062 m.g. 47.504 m.g.
Maximum Day 21.469 m.g. 2.246 m.g.
Minimum Day 1;.079 m.g. 0.861 m.g.
Average Day 11.905 m.g. 1.532 m.g.
Backwash Water 11.231 m.g. 0.794 m.g.
Hydrant Flushing 1.312 m.g. .017 m.g.
WATER PURCHASED FROM JUPITER
2001 2000
Target Pumpage 46.500 m.g. 46.500 m.g.
Actual Pumpage 47.663 m.g. 45.336 m.g.
Maximum Day 1.821 m.g. 1.795 m.g.
Minimum Day 1.271 m.g. 1.025 m.g.
Average Day 1.538 m.g. 1.462 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
2001 2000
Actual Pumpage 106.725 m.g. 92.840 m.g.
Maximum Day 4.128 m.g. 3.786 m.g.
Minimum Day 2.770 m.g. 2.229 m.g.
Average Day 3.443 m.g. 2.995 m.g.
Monthly Water Usage Report
For the month of October 2001
Page 2—
2001 2000
Meter Service Connections 5,036 4,995
Rainfall 5.08" 16.64"
Water Purchased from Jupiter—Annual Contract 547.500 m.g.
Water Received from Jupiter to-date 141.060 m.g.
Contract Balance 406.440 m.g.
MONTHLY WATER QUALITY ANALYSIS
2001 2000
pH j 7.50 mg/1 7.72 mg/1
Total Alkalinity 159 mg/1 131 mg/1
Total Hardness 156 mg/1 136 mg/1
Calcium Hardness 148 mg/1 128 mg/1
Color 3 mg/1 4 pcu
Iron 0.05 mg/1 0.03 mg/1
Chlorides j 63 mg/1 63 mg/1
Turbidity 0.10 mg/1 0.18 ntu
Chlorine(total) 2.8 mg/1 3.5 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
New Connections 2
METERS
Meters Replaced 14
Flushed 274
HYDRANTS Replaced 0
Serviced 15
Blow-offs Flushed 42
RF/mk
c: Jody Forsythe, Finance Director
Tom Jensen, P.E.,Reese, Macon&Associates, Inc.
MonthlyReport\Month of Oct.01
PERMITS ISSUED DURING THE PERIOD 10/01/01 THROUGH 10/31/01
PAGE 1
THIS REPORT WAS PRINTED ON NOVEMBER 1, 2001
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION ft OF PERMITS VALUATION FEES DUE FEES PAID
AL - ALARM 2 1,409.00 80.00 80.00
BR - BUILDING - NEW RESIDENTIAL 1 456,595.00 7,299.52 7,299.52
CA - COMMERCIAL ALTERATIONS & ADDITIONS 1 10,000.00 154.00 154.00
DR - DRIVEWAY 3 2,800.00 130.00 130.00
EL - ELECTRICAL - MISCELLANEOUS 13 0.00 663.40 663.40
ER - ELECTRICAL - NEW CONSTRUCTION 8 0.00 985.00 985.00
LS - LANDSCAPE PERMIT 1 2,500.00 60.00 60.00
ME - MECHANICAL 7 43,126.00 737.18 737.18
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 2 66,000.00 1,124.00 1,124.00
MO - MISC. PERMITS 41 478,521'.00 8,161.52 8,161.52
PC - PUBLIC CONSTRUCTION 1 1,237,791.01 19,798.66 19,798.66
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 10 0.00 475.00 475.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 4 155,821.84 2,507.15 2,507.15
i SB - SIGN PERMITS 3 15,485.00 296.20 296.20
SP - SWIMMING POOLS 5 77,236.00 1,205.78 1,205.78
TOTALS FOR ALL PERMIT TYPES 102 2,547,284.85 43,677.41 43,677.41
PERMITS ISSUED DURING THE PERIOD 01/01/01 THROUGH 10/31/01
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PAGE 1
THIS REPORT WAS PRINTED ON NOVEMBER 1, 2001
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
AL - ALARM 19 111,155.25 2,168.75 2,168.75
BC - BUILDING - COMMERCIAL NEW 1 500,000.00 7,994.00 7,994.00
BR - BUILDING - NEW RESIDENTIAL 10 3,633,250.20 58,070.12 58,070.12
CA - COMMERCIAL ALTERATIONS & ADDITIONS 18 722,835.00 11,598.42 11,598.42
DM - DEMOLITION 7 104,186.00 1,683.98 1,683.98
DR - DRIVEWAY 21 75,257.00 1,579.00 1,579.00
EL - ELECTRICAL - MISCELLANEOUS 88 2,400.00 4,813.60 4,813.60
ER - ELECTRICAL - NEW CONSTRUCTION 17 0.00 6,455.00 6,455.00
LD - LAND DEVELOPMENT 1 0.00 160.00 160.00
LS - LANDSCAPE PERMIT 7 128,655.00 3,298.00 .3,298.00
ME - MECHANICAL 59 312,206.00 5,821.02 5,821.02
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 5 1,235,311.00 31,008.97 31,008.97
' MO - MISC. PERMITS 336 3,419,841.39 65,681.92 65,681.92
PC - PUBLIC CONSTRUCTION 8 1,480,238.16 23,653.81 23,653.81
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 265 0.00 11,236.00 11,236.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 25 861,434.35 16,400.86 16,400.86
SB - SIGN PERMITS 19 50,645.00 1,211.20 12,211.20
SP - SWIMMING POOLS 15 292,783.00 4,594.53 4,594.53
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TOTALS FOR ALL PERMIT TYPES 921 12,930,197.35 257,429.18 257,429.18