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Home My WebLink AboutDocumentation_Regular_Tab 05_11/9/2023 Agenda Item #5. Regular Council STAFF MEMO Meeting: Regular Council - Nov 09 2023 Staff Contact: Doug Chambers, Director of Public Department: Public Works Works Consider Approval of Purchase of a Gas Powered Sidewalk Grinder and Vacuum System from Smith Manufacturing SUMMARY: Following agenda item is for the purchase of a gas powered, ride- on, sidewalk grinder and vacuum system from Smith Manufacturing. Smith Manufacturing is the sole-source manufacturer of Smith Brand multi-use surface preparations. Smith Manufacturing is also the original equipment manufacturer. This grinder will remove trip hazards easily, quickly and cost-effectively. This will assist in keeping sidewalks safe for pedestrians. The cost for the equipment is $44,400.76 Funding for these services are budgeted in Fiscal Year 2024 and available in Capital Account, 301-399-664.600, Machinery and Equipment. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT $50,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT: $50,000 $44,400.76 FUNDING SOURCES: 301-399-664.600 IS THIS A PIGGYBACK: ❑ Yes ❑x N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑x N/A Page 195 of 702 Agenda Item #5. COMMENTS/EXPLANATION ON SELECTIONSole Source and OEM 2023.11.PW.Smith Mfg Page 196 of 702 Agenda Item #5. Smith Surface Preparation Systems DBA Quote SMITH Manufacturing 2504 NW 19TH ST BLDG O Date quote# Pompano Beach, FL 33069 2/28/2023 13819 Name/Address Ship To Village of Tequesta Village of Tequesta Attn.:Doug Chanbers-561-680-0483 Attn.:Doug Chanbers-561-680-0483 136 Bridge Road 136 Bridge Road Tequesta, FL 33469 Tequesta, FL 33469 P.O. No. Terms Due Date Rep FOB Project Other CIA 2/28/2023 MR Item Description Oty SMITH PN Rate Cost Total 25N986 Smith SPS10 DCS,drum-style multi-use 1 8,451.07 8,453.07T Surface Preparator(up to 10"width)c/w 390cc Honda gasoline engine(ready to work just add gas and cutter drum assembly) 25T438 DRUM,NANOWAVE 10"W x 7'OD(SPSX 1 14,267.87 14,267.87T PCD)(SPS10) SR-25B Smith SR-25B driver 8,723.87 8,723.87T MV-5500.H13ES SMITH MV-5500.H13ES Electric start gas 10,825.49 10,825.49T powered heavy-duty industrial grade portable upright Vacuum with 2-stage Cloth and HEPA Filter (power warranty directly from manufacturer). Power: 13 HP Honda Gas Power with electric start(battery supplied by customer) (Optional Power: 14HP Kohler Gas) Airflow:295 CFM Water lift: 148" Air pressure:3800mmAq MVSC Smith MV-SC 2,130.46 2,130.46T Cyclone Pre-separator C(Longopac type) Dimension:65 x 75 x 145 cm412622 (26"x 29"x 57") Color:Yellow Included:Dustbag holder 1 Hose 1.5 meter+Hose connector Longopac continuous bag 65ft.Long Sales Tax 0.00% 0.00 Total , ,,,,, Page 197 of 702 Agenda Ite 800-653-9311 A GRACO COMPANY 2504 NW 19 Street•Pompano Beach,FL 33069•954-941-9744•www.smithmfg.com September 25, 2023 Village of Tequesta 136 Bridge Road Tequesta, Fl 33469 Smith Manufacturing is the sole-source, manufacturer of Smith brand multi-use Surface Preparators . Our machines are engineered and built by us . Smith Manufacturing also is the OEM (Original equipment manufacturer) and direct source for replacement parts for our Equipment. If you need any additional information, please feel free to contact us at 800-653-9311 Respectfully; Richard Stankiewicz Plant Manager Smith Manufacturing 2504 19th Street Pompano Beach, FL 33069 Page 198 of 702 A Item #5. M/TN A GRACO COMPANY 2504 NW 19 Street•Pompano Beach,FL 33069•Ph:954-280-6790•salesteam@smithmfg.com NEW CUSTOMER FORM - LEGAL BUSINESS NAME: Village of Tequesta DBA(COMPANY NAME): Village of Tequesta STREET ADDRESS: 345 Tequesta Drive HOW MANY YEARS AT THIS ADDRESS: 66 CITY: Tequesta STATE: Florida ZIP: 33469 EMAIL: jmccorkle@tequesta.org WEBSITE: www.tequesta.org PHONE: 561-768-0482 FAX: 561-768-07 BILLING ADDRESS(IF DIFFERENT FROM ABOVE): 136 Bridge Road CITY: Tequesta STATE: FL ZIP: 33469 ACCOUNTS PAYABLE CONTACT: Janet MCCOrkle PHONE: 561-768-0482 EMAIL: lmcorkle@tequesta.org PURCHASING CONTACT: PHONE: EMAIL: DO YOU HAVE A GRACO ACCOUNT?(circle one) Y IX IF YES,WHAT IS YOUR ACCOUNT NUMBER? ARE YOU PRESENTLY PART OF A BUYING GROUP?(circle one) Y N IF YES,WHAT IS THE NAME AND NUMBER? Thank you for purchasing SMITH products. SMITH guarantees the best prices and quality, SMITH Surface-Prep Solutions, FEW 47-5381864. Buyer agrees to pay the total amount and fully accepts SMITH's terms and conditions,available at the SMITH website(https:Hsmithmfg.com/support/terms/ excludes government entities). Jeremy Allen Digitally signed by Jeremy Allen y Date:2023.10.09 16:14:45-04'00' Customer Signature `aid.25.2023 Maria L Roehner SMITH Sales Representative Signature Date Accounting Representative Signature Date Trade Compliance Signature Date i T/�/r,IS ACO COMPANY FOR INTERNAL USE ONLY USA 'S n PRICE LEVEL: 250�0 CUSTOMER TYPE: Government REGION: I ACCOUNT REP: MR DATE: 10.25.2023 TERMS: NET 30 TAXI exempt Page 199 of 702 Agenda Item #5. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 200 of 702 Agenda Item #5. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 201 of 702