HomeMy WebLinkAboutDocumentation_Regular_Tab 06_11/9/2023 Agenda Item #6.
Regular Council
STAFF MEMO
Meeting: Regular Council - Nov 09 2023
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Consider Approval of Chen Moore and Associates (CMA) Work Authorization for As-Needed
Engineering Support Services for Utilities Development, Permit Review Services, and Related
Applications and Inspections for a Total Not-to-Exceed $30,000 (Most Costs Recoverable Through
Fees)
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The Village of Tequesta Utilities Department (UD) recommends approval of a work authorization (WA) with
Chen Moore and Associates (CMA) for as-needed engineering support services for Utilities development and
permit review services, related applications, and inspections for a total not-to-exceed amount of $30,000 as a
part of this WA.
The Village has a significant amount of redevelopment and development ongoing, and the Utilities Department
has contracted with CMA to perform engineering support services for land development, re-development,
permitting, applications, and inspections as needed in the past. This is a renewal work authorization. Most of
the money spent on the services is recoverable through application and user fees.
Please see the attached scope of services for more details.
Most of the funding for the work authorization will come from the Water Fund and the remainder will come from
the Stormwater Fund due to the type of reviews conducted under the work authorization. Please note that the
budget portion of the agenda item did not allow me to bifurcate funds so it shows the money coming from the
Water Fund in the budget section:
Water Fund 401
Account#401-241-531.302 Engineering Services —as-needed annual engineering: $20,000
Total in account FY24: $100,000 Encumbered: $0
Stormwater Fund 403
Account#403-250-531.302 Engineering Services —as-needed engineering services: $10,000
Total in account FY24: $30,000 Encumbered: $0
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BUDGET • •
BUDGET AMOUNT $30,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$100,000 $30,000
Page 202 of 702
Agenda Item #6.
FUNDING SOURCES: Water Fund IS THIS A PIGGYBACK:
❑ Yes ❑x N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑x N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTIONThis is a work authorization for an approved CCNA
contract in place.
POTENTIAL MOTION - • e
The Utilities Department recommends approval of this agreement.
231002 CMA WA As Needed Eng Svcs Executed
Page 203 of 702
Agenda Item #6.
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
DATE: VILLAGE RFQ. NO.: UTIL 06-20
WORK AUTHORIZATION NO. FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
CHEN-MOORE PROJECT NO.: 492.0012
PROJECT TITLE: Utilities Development, Permit Review Services, and Related Applications and
Inspections—As Needed
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020, between the Village of
Tequesta ("VILLAGE"), Chen-Moore & Associates ("CONSULTANT"), hereafter referred to as
the Agreement.
I. PROJECT DESCRIPTION
The Village of Tequesta (Village) requested that the Chen Moore and Associates, Inc. (CMA)
team perform professional services required to coordinate and review utilities permits,
development review committee submittals, and utilities applications received by the Village. It is
also our understanding that the Village intends to exercise the renewal of the original agreement.
The scope of services shall be comprised of the following tasks:
TASK 1 —Project Management
TASK 2—Permit Review Services
II. SCOPE OF SERVICES
TASK 1 —Project Management
A. Project Management
The CONSULTANT will perform project management activities for the project. The activities
include contract administration, budget management, invoicing, monthly status reports, scheduling,
WORK AUTHORIZATION NO. 1 of 3
Page 204 of 702
Agenda Item #6.
and coordination with the Village.
TASK 2 —Utilities Development and Permit Review and Related Services
The Consultant will receive plans, applications and other land development, planning, water and
stormwater utilities, inspections, and related documents at the Village's request. The Consultant will
review, inspect, and provide comments or other similar responses as requested by the Village staff.
The Consultant will provide an itemized bill for projects reviewed/ inspected that can be used to
recover costs from the services provided through the Village's cost recovery mechanisms in place.
III. SCHEDULE
The Project will begin immediately after the consultant receives a written Notice-to-Proceed(NTP).
IV. COMPENSATION AND PAYMENT
CONSULTANT proposes to complete the Scope of Service described herein on an hourly not-to-
exceed fee of$30,000 as summarized in Table 1.
TABLE 1
SUMMARY OF FEE
Task Fee
Task I —Project Management $2,500.00
Task 2— Support Services $27,500.00
Total Not-to-Exceed Fee $30,000.00
IV. EXCLUSIONS
No additional exclusions included beyond the original agreement.
WORK AUTHORIZATION NO. 2 of 3
Page 205 of 702
Agenda Item #6.
V. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2020, by and
between the Village of Tequesta("VILLAGE")and Chen-Moore&Associates("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
CHEN-MOORE & ASSOCIATES VILLAGE OF TEQUESTA
Jeremy Allen Digitally signed by Jeremy Allen
Date:2023.10.02 10:43:43-04'00'
By: By:
Print Name: Suzanne Dombrowski Name: Jeremy Allen
Title: Principal Engineer Title: Village Manager
Date: 1 bW u 2.3 Date:
WORK AUTHORIZATION NO. Page 3 of 702