HomeMy WebLinkAboutDocumentation_Regular_Tab 23_11/9/2023 Agenda Item #23.
Regular Council
STAFF MEMO
Meeting: Regular Council - Nov 09 2023
Staff Contact: James Trube, Fire Chief Department: Fire
RESOLUTION NO. 27-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS
TRANSPORT FEES AS IDENTIFIED IN THE ATTACHED "EXHIBIT A", AND AUTHORIZING THE
VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
M.
Please find attached Resolution 27-23 which allows for the Village of Tequesta to write off
uncollectable EMS transport fees (dates ranging from 2018 — FY 2021) as identified in Exhibit A.
These write offs are due to insurance balances that are over 2 years old as of 9/30/23. The
suggested total write off amount is $63,699.75.
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BUDGET AMOUNT N/A - AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
Balance Sheet Adjustment
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑x N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑x N/A
COMMENTS/EXPLANATION ON SELECTIONN/A
Approve write off of uncollectable EMS Transport Fees
Admin. 24-8
RESOLUTION 27-23 WRITE OFF OF UNCOLLECTABLE EMS TRANSPORT FEES
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Agenda Item #23.
Exhibit A EMS Write off Summary
Page 518 of 702
Agenda Item #23.
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VILLAGE OF TEQUESTA
TEQUESTA FIRE-RESCUE
MEMORANDUM
FILE NO. Admin. 24-8
DATE: October 27, 2023
TO: Village Mayor and Council Members
FROM: James Trube, Fire Chief
SUBJECT: Resolution 27-23: Write off uncollectable EMS Transport Fees
Please find attached Resolution 27-23 which allows for the Village of Tequesta to write
off uncollectable EMS transport fees (dates ranging from 2018 — FY 2021) as identified
in Exhibit A. These write offs are due to insurance balances that are over 2 years old as
of 9/30/23. The suggested total write off amount is $63,699.75.
Page 519 of 702
Agenda Item #23.
RESOLUTION NO. 27-23
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF
UNCOLLECTABLE EMS TRANSPORT FEES AS IDENTIFIED IN THE
ATTACHED "EXHIBIT A", AND AUTHORIZING THE VILLAGE
MANAGER TO PROCEED ON BEHALF OF THE VILLAGE
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village of Tequesta has on its books numerous delinquent accounts for
past due EMS transports and are still maintained as available revenue on the accounts receivable
ledgers of the Village; and,
WHEREAS, the Village of Tequesta has attempted collection of EMS transportation fees
of specific accounts totaling $63,699.75, as listed on the attached "Exhibit A" and as generated
by the Fire Department's EMS software and has determined these accounts to be uncollectable;
and,
WHEREAS, Fire Department submit, at least annually, a request for Bad Debt Write-Off
for the Council approval by resolution;
WHEREAS, the write-off of the uncollectable accounts listed in "Exhibit A" is
authorized solely to facilitate the keeping of the books of account of the Village, and under no
circumstances shall any write-off be deemed to constitute a relinquishment or abandonment by
the Village of any such account or claim, and nothing shall be deemed or construed to prevent
the Village from collecting or enforcing payment of any such account or claim at any time;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,AS FOLLOWS:
Section I Resolution No. 27-23 is hereby approved authorizing the write-off of
uncollectable EMS transportation fee accounts as listed in "Exhibit A" to facilitate the keeping of
the books of account of the Village;
Section 2 This Resolution shall become effective immediately upon passage.
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Agenda Item #23. Total Page: 4 of 6
Page: 1 of 1
Ag i n q Summary Date: 1 012 5/2 02 3
Time : 17:12:58
Report As Of October 25, 2023 History ID: 9914807
Grouped By Payor on Call
ID Descriotion Calls Current 31 to 60 61 to 90 91 to 120 121 to 150 161 to 180 Over 180 Total
AARP AARP-MEDICARE CC 4 0.00 0.00 0.00 0.00 0.00 0.00 2853.40 2853.40
AETNA AETNA HEALTH PLAP 2 0.00 0.00 0.00 0.00 0.00 0.00 1389.20 1389.20
ALLSTATE ALL STATE PIP/MED 1 3 0.00 0.00 0.00 0.00 0.00 0.00 1209.82 1209.82
APL AMERICAN PUBLIC L 1 0.00 0.00 0.00 0.00 0.00 0.00 706.00 706.00
AV-MED AVMED HMO 1 0.00 0.00 0.00 0.00 0.00 0.00 525.89 525.89
BCBSHEAL BCBS HEALTH OPTIC 4 0.00 0.00 0.00 0.00 0.00 0.00 101.76 101.76
BLUECROSS BLUE CROSS FLORK 29 0.00 0.00 0.00 0.00 0.00 0.00 12967.97 12967.97
CARE MEDICARE 22 0.00 0.00 0.00 0.00 0.00 0.00 14696.23 14696.23
CIGNA CIGNA HEALTH 9 0.00 0.00 0.00 0.00 0.00 0.00 1436.88 1436.88
Gal Gallagher Bassett 2 0.00 0.00 0.00 0.00 0.00 0.00 535.83 535.83
GEICO GEICO 6 0.00 0.00 0.00 0.00 0.00 0.00 3817.20 3817.20
GHI GHI 3 0.00 0.00 0.00 0.00 0.00 0.00 283.29 283.29
Hary Harvard Piligrim Healti 1 0.00 0.00 0.00 0.00 0.00 0.00 709.60 709.60
HOSPICE HOSPICE OF PALM 8 2 0.00 0.00 0.00 0.00 0.00 0.00 713.17 713.17
HUM HUMANA HEALTH CA 17 0.00 0.00 0.00 0.00 0.00 0.00 6396.78 6396.78
MCWC MARINE CONSTRUC" 1 0.00 0.00 0.00 0.00 0.00 0.00 854.80 854.80
Mut Mutual of Omaha 2 0.00 0.00 0.00 0.00 0.00 0.00 193.44 193.44
OPENG OPERATING ENGINE 1 0.00 0.00 0.00 0.00 0.00 0.00 135.41 135.41
SIMPLY SIMPLY HEALTHCARI 1 0.00 0.00 0.00 0.00 0.00 0.00 655.60 655.60
STATE STATE FARM INSURE 1 0.00 0.00 0.00 0.00 0.00 0.00 636.40 636.40
UHC United Healthcare 1 0.00 0.00 0.00 0.00 0.00 0.00 710.80 710.80
UMR UMR 1 0.00 0.00 0.00 0.00 0.00 0.00 39.73 39.73
UNITED UNITED HEALTHCAR 10 0.00 0.00 0.00 0.00 0.00 0.00 5640.77 %40.77
USAA USAA-Auto Injury SOIL 1 0.00 0.00 0.00 0.00 0.00 0.00 641.20 641.20
VET VETERANS ADMINIS' 10 0.00 0.00 0.00 0.00 0.00 0.00 5818.58 5818.58
Totals 135 0.00 0.00 0.00 0.00 0.00 0.00 fi3669.76 63669.76
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