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HomeMy WebLinkAboutDocumentation_Community Appearance_Tab 4-1_11/19/1997 i VILLAGE OF TEQUESTA , DEPARTMENT OF COMMUNITY DEVELOPMENT' Post Office Box 3273 • 357 Tequesta Drive ,,�. � � o 1 Tequesta, Florida 33469-0273 • (561) 575-6220 Fax: (561) 575-6239 VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES OCTOBER 15, 1997 I. CALL TO 'ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting in the Village Council Chambers at 357 Tequesta Drive, Tequesta, Florida, on Wednesday, October 15, 1997. The meeting was called to order at 9 :30 A.M. by Chair Leslie Cook. Boardmembers present were: Chair Leslie Cook, Vice Chair Vic Strahan, Paul Coben, Claudette Dalack, Steve Parker, and Alternate Molly McCormick. Also in attendance was Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA Chair Cook announced that the agenda was approved as . submitted. III. COMMUNICATIONS FROM CITIZENS There were no communications from citizens. IV. APPROVAL OF PREVIOUS MEETING MINUTES Recycled Paper ti COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 2 The Board approved the minutes of the September 17, 1997 and the October 1, 1997 meetings. V. NEW BUSINESS 1. An application from the Village of Tequesta for review of the proposed R/O water treatment plant facility to be located at 901 Old Dixie Highway. Those present on behalf of the Village were Water System Manager Tom Hall, and Bill Reese and Tom Jenson of Reese Macon and Associates, consulting engineers. Chair Cook announced that the landscaping portion of the application would be reviewed first so that Boardmember Parker could be present, since he had to leave the meeting at 10:30 A.M. Boardmember Parker presented some proposed changes to the landscape plan. Mr. Parker suggested that the green buttonwood trees be changed to live oaks, which would grow larger and would be cold hardy. Another suggestion was to change the eugenia myterfolia hedge to viburnum suspensium, which would not grow as tall and therefore maintenance would be reduced. Boardmember Parker suggested that another high maintenance plant, pampas grass, be replaced with a plant requiring less care such as thyrallis, ilex, or wax jasmine. Other minor changes suggested were to include trees within planting beds, moving sabals which were too close to oaks, redistributing lirope plants more evenly in the planting beds and placing some lirope under the mahogany street trees in the front. Mr. Parker also suggested articulating the bed line with sod, and explained that the changes he had suggested would not alter the number of native plants. In response to Chair Cook' s comment that she thought there was a lot of landscaping, Boardmember Parker commented that the site was not over r • COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 3 landscaped. Discussion ensued. Mr. Parker commented that the pine trees in front were the biggest issue and that he wanted to be sure those trees absolutely must be removed. Mr. Reese responded that elevations required were three to four feet higher than the current height, therefore the pine trees must be removed. Mr. Parker suggested saving some of the palmetto and as many pines as possible. Mr. Reese explained that plants could be, tagged for selective clearing and if they died then they could be removed later. Mr. Reese explained that because roots grew around water pipes, he supported less landscaping. Boardmember Dalack commented that this , information was an important consideration. General discussion ensued regarding dressing up the entries by placing more plant material there instead of in other areas, whether palmettos could be saved, the option of using trees versus a hedge, and replacing the proposed mahogany trees with oaks and sabals since mahoganies were very susceptible to web worms and would have to be sprayed annually. Mr. Reese explained that in order to meet the required elevations that the elevation would be changed right up to the property line and there would be a sharp drop Off which would be covered with sod. Vice Chair Strahan commented that some of the existing pines were on the property to the south and would remain there for some time. Mr. Reese explained that in the future when the owner of the adjacent property decided to develop, he might have a plan that would not require changing the elevation up to the property line, so that existing pine trees could remain. Boardmember Parker made a motion to accept the Landscape • Plan for the proposed R/O water treatment plant facility to be located at 901 Old Dixie Highway as per revisions he had noted on the plan, which included: 1. Recommendation for a waiver along the south property line to reduce the number of trees to five. • COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 4 2. Redistribute dollars to be spent by purchasing larger trees for the front of the site on Old Dixie Highway using five oaks 20' tall with 5-1/2" caliper and 12 sabal palms 14' to 18' tall. 3. Refer to Landscape Plan for sizes of beds, redistribution of plants, and plant material changes. Boardmember Dalack seconded the motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for Paul Coben - for Claudette Dalack - for Steve Parker - for The motion was therefore passed and adopted. Chair Cook questioned the approximate cost of the landscaping, which Mr. Reese estimated at between $40, 000 and $45, 000 including irrigation. Chair Cook called for discussion of the building. Boardmember Dalack presented sketches which she had drawn depicting possible changes to the building exterior. Boardmember Dalack explained that her only problem was . the columns, although the roof was an issue, and suggested using arches instead of columns with a metal barrel tile roof as suggested by Vice Chair Strahan. Another suggestion made by Boardmember Dalack was that if the present standing seam metal roof must be used, to use scoring above and below the shutters, and replace the columns with more shutters; also possibly to use a decorative pediment instead of the porte cochere. During ensuing discussion, Chair Cook inquired whether the engineers had researched using a barrel tile metal roof. COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 5 Mr. Reese responded that the standing seam metal roof was warranted with a watertight membrane and he did not believe other types of roof would have such a warranty. Mr. Reese discussed disadvantages of concrete tile as being subject to mildew and requiring maintenance. The natural air circulation and heat generated within the building was discussed. Mr. Reese explained that the biggest heat producer was a 1200 h.p. generator which was placed outside the building. Vice Chair Strahan questioned whether the Village Council had accepted this building. Mr. Reese responded that they had. Boardmember Coben commented that it could go back to the Village Council. Vice Chair Strahan commented that the Village had forced Starling House to change from this type of roof to concrete tile, and that using a standing seam metal roof on this building would destroy the Village' s credibility and establish a bad precedent. Mr. Reese commented that the standing seam metal roof would have a 20-year warranty against color fading, and that in 2-3 years concrete tile would need cleaning. Mr. Hall commented that this roof would be too high for staff to clean and any cleaning would have to be done by outside contractors. Mr. Hall related that Wellington' s water plant originally had barrel tiles and they had replaced that roof with metal because of tiles lost in storms. Boardmember Coben commented that a standing seam metal roof had been used on the maintenance garage, but that no one saw that roof; that a big fuss had been made to force Sterling House into a tile roof; and that using a standing seam metal roof on this building close to Sterling House would establish a precedent that would really hurt the Village. ] r. Reese responded that the cost would be $15, 000 to $20, 000 more for concrete tile because an impenetrable membrane would be required under the tile. Vice Chair Strahan questioned the cost of a barrel tile shaped metal roof, to which Mr. Reese responded he had not researched that because of no weather tight warranty. Boardmember Dalack commented • COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 6 that the Board had approved a combination metal and barrel tile roof for the Catholic church, to which Vice Chair Strahan responded that Sterling House had not been allowed to do that when they made that request. Mr. Reese commented that he was looking at the initial cost. Boardmember Coben stated that he should look at the life cycle cost. Mr. Reese explained that in theory there would be no additional cost over the life of the standing seam metal roof. Boardmember Coben questioned the comparison with other roof types. Mr. Reese explained that a flat tar and gravel roof had a typical 15-20 year life, clay tile had a typical 50 year life, and standing seam metal had a 40-50 year life. Boardmember Coben suggested that the building design might be changed to have two or three levels so that a conventional flat roof with parapets would be possible, and that it seemed the initial cost other than redesign costs would be a lot less. Boardmember Parker left the meeting at 10:30 A.M. and Alternate Boardmember Molly McCormick was seated on the Board. Mr. Reese reviewed the building floor plan and pointed out the areas which could have a low roof and the areas which required a high roof in order for the equipment to operate, and suggested that it would not be possible for the building to be designed in more than one level. Boardmember Coben commented there were many buildings with a large square box design, which would allow use of a tar and gravel type flat roof with much lower initial cost and maintenance that the Village knew how to do. Boardmember Dalack agreed. Chair Cook commented that a new shopping center was under construction at the corner of Alternate AlA and Indiantown Road with a square box building for Albertson' s that she had thought would be ugly; however details were added and the building was beautiful. Boardmember Coben expressed his opinion that the standing seam metal roof was ugly, would be seen from COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 7 the road, that a poor precedent would be established, that there must be another way to do this without violating all the precedents that the Community Appearance Board had fought for for so long. Vice Chair Strahan commented that at the time the color scheme had been presented, the Community Appearance Board had expressed their objection to a standing seam metal roof, and had requested arches instead of columns, and nothing had been changed. Mr. Reese explained that they had consulted with staff and consensus had been that from maintenance and cost standpoints this was the roof desired by their client, the Village. Boardmember Dalack expressed her opinion that there had been a misunderstanding because these types of buildings were usually hidden, but the Community Appearance Board wanted a beautiful building since it would be seen by the public. Mr. Reese pointed out other RO plants that were not hidden. Mr. Hall produced photographs of typical RO plants, which Chair Cook commented looked like the new Albertson' s without the details. Boardmember Coben stated that was the design the Board wanted. Mr. Reese objected that it would take a substantial redesign. Boardmember Dalack reminded him that the Community Appearance Board had not asked for the design presented. Mr. Reese stated that all of the structural design from the top of the walls would need to be redone. Vice Chair Strahan commented that when Mr. Reese had first appeared before the Community Appearance Board he had heard the Board' s objections to the design and it would have been much simpler to have done a reconfigured design at that time. Mr. Reese objected that at the time they appeared before the Board for color selection that the plans were well over 90% complete. Chair Cook expressed concern that this happened over and over, with designs presented that had not gone through the Boards. Mr. Reese stated that he believed he had followed established procedure. Boardmember Dalack stated that what she heard at the last meeting was that Mr. Reese had commented it would be no 4 COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 8 problem to redesign, that they had a special machine with which they could alter plans, and they wanted to hear the Board' s desires. Mr. Jenson commented that changing the arches was a simple matter, but not changing the roof. Boardmember Coben commented that the procedure was backwards, and this should not have gone to Village Council and he would like to send it back to the Village Council. Vice Chair Strahan commented that the Board had to send it back to the Village Council since the. Board agreed that a standing seam metal roof could not be used since the Village had not allowed Sterling House to use that type of roof. Chair Cook commented that the Board wanted Mediterranean style buildings, and asked if a terra cotta color was available for the metal roof. Boardmember Dalack commented that there was a strip center on Mona Road with standing seam metal roof in terra cotta. Discussion ensued about the colors discussed at the last meeting. Vice Chair Strahan pointed out that at the last meeting the engineers had promised to return before the Community Appearance Board with a black and white sketch so that the Board could fill in colors. Chair Cook quoted from the minutes of that meeting: "Mr. Hall described the existing color as sandy beige. Mr. Reese stated that he and the architect would come back at the next meeting with black line drawings and color could be added later." Vice Chair Strahan commented that he had been amazed that a complete plan was now being presented. Chair Cook°looked at the color chart from the standing seam metal roof company and commented that they had no terra cotta color. Boardmember Coben questioned whether Chair Cook wanted this application to return to Village Council with a request to change the roof color. Chair Cook responded affirmatively. Vice Chair Strahan commented there was no point in discussing color. • Village Manager Bradford, who was present in the audience, commented that at the Village Council meeting where they had approved this plan he had told them that COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 9 the Community Appearance Board had a problem with the roof design and architectural style of the building; but the Village Council had problems in that the Village was running out of water and must meet deadlines. Village Manager Bradford explained that Mr. Reese had been told repeatedly that he must stay within the $7.4 million budget on this project. Village Manager Bradford discussed the issue of precedent which was a concern to the Community Appearance Board, and explained that the standard applied to this building was industrial use, and compared to other industrial operation facilities this was a beautiful building, and staff believed that the precedent would not apply to, other uses such as commercial or residential. Discussion ensued regarding a square box design that could be dressed up with architectural features similar to the Albertson' s building. Mr. Reese responded that two months would be needed for redesign. Boardmember McCormick commented that would mean additional cost and cautioned that the Community Appearance Board was only an advisory board. Vice Chair Strahan commented that the. Community Appearance Board was an advisory board whose advice was not heeded--that the applicant had an opportunity to make changes but had not bothered. Chair Cook commented that the Community Appearance Board had done a lot of important things in the Village, that the Boardmembers lived in the Village and cared about this, and the engineers were working for the Village residents who were paying them. Boardmember McCormick stated that she also cared, but this design had been approved by the Village Council. Chair Cook commented that the Community Appearance Board had been told they were going to look at drawings before plans were drawn. Boardmember Coben commented that the Community Appearance Board' s problem was with staff, and questioned what options were available to the Community Appearance Board at this point. Boardmember Coben commented that the Community Appearance Board was again being pressured just like with the library, which was also "our money", and to now send COMMUNITY APPEARANCE BOARD MEETING MINCTPES October 15, 1997 Page 10 the engineers back to the drawing board the Community Appearance Board would be blamed. Village Manager Bradford stated that in spite of his previous comments, he believed the Community Appearance Board should do what they thought was right. The Village Manager explained that he had shared the thinking of the staff and Village Council with the Community Appearance Board. Village Manager Bradford commented that if this building was the new Village Hall that it would not have a metal roof, and that 99* of the time the Village Council did what the Community Appearance Board recommended. Vice Chair Strahan commented that he had not realized this design would be included at the last Village Council meeting, or he would have attended. Vice Chair Strahan explained that the Community Appearance Boardmembers were volunteers and devoted their own time to Village aesthetics, that most of what the Board said was accepted, that the Board had given waivers and objected when they felt people were not making enough effort to meet code, that he thought that staff and the engineers had had enough notice from the Board that they wanted to see the design before it was completed, and he believed the Board would be selling themselves down the river if they accepted this design. Village Manager Bradford commented that if that was how the Board felt they should send the design back. Vice Chair Strahan commented that if this design was accepted then Gary Van Brock could ask for asphalt shingles for his next project and the Village would have no defense. Village Manager Bradford stated that the Community Appearance Board should not back down from what they felt was right. Chair Cook discussed the columns on the building. Mr. Reese explained they were non-structural columns, and that he had not used arches because he thought arches would not go with the standing seam metal roof. Boardmember Dalack suggested that the columns could be replaced with shutters. Vice Chair Strahan suggested COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 11 . adding fake louvers at each end of the existing louvers and using the scoring at top and bottom as shown on Boardmember Dalack' s drawing; to which Boardmember Dalack responded that if the top scoring was made to match the bottom scoring that would produce a Key West look. The scoring was discussed further, and removing the columns. The color of the garage facility roof was clarified to be Satin Gray, and a comment was made that a roof in that color would be providing continuity in village facilities, and if the Village Council did not approve a design change that at least Satin Gray would be a better roof color than green. During a discussion of cost, Vice Chair Strahan commented that he had attended a Village Council meeting where large amounts of money for the budget had been discussed and residents who had attended had talked about how much they appreciated improvements which had been made and how happy they were to live in the Village, and no one had questioned the amounts of money budgeted for various items. Clerk of the Board Scott D. Ladd commented that redesigning the building would mean spending the engineering fees all over again. After further discussion, the following motion was made: Vice Chair Strahan made a motion to accept the application with the condition that all columns would be removed from the front of the building and replaced with concrete scoring along the top of the building to match the scoring that exists along the bottom; an artificial. shutter would be installed at either end of the four large vertical louvers, the porte cochere would be removed, and the standing seam metal roof would be replaced with any color concrete tile roof or a terra cotta barrel tile metal roof. Boardmember Coben seconded the motion. During discussion of the motion, Chair Cook raised a question of whether a concrete tile roof or barrel tile shaped metal roof would go with the shutters. Vice Chair Strahan revised his motion as follows: In lieu of deleting columns, adding fake shutters and doing scoring along the top, to replace the top scoring with COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 12 concrete scored arches as per Boardmember Dalack's drawing. During discussion of the revised motion Village Manager Bradford questioned what the objection to terra cotta Spanish S tile would be, to which Vice Chair Strahan responded there would be none, and he would be happy with terra cotta Spanish S tile. Mr. Reese explained that cement tile would cost $15, 000-$20, 000 more and clay tile would cost an additional $20,000- $25, 000. Village Manager Bradford stated he would advise the Village Council of the cost differential, but that it might not be that much when amortized. Mr. Reese commented that clay tile roofs could not be stepped on, but a person could step on cement tiles. After further discussion, Vice Chair Strahan re-stated his motion: Vice Chair Strahan made a motion to approve the application from the Village of Tequesta for the proposed R/O water treatment plant facility to be located at 901 Old Dixie Highway as submitted with the following changes: 1. Scoring on concrete on base of front will be deleted. 2. Vertical columns along front wall will be deleted and columns will be replaced with scored arches over each pair of large louvered windows as per Boardmember Dalack's sketch. 3 . The standing seam metal roof shall be deleted and replaced with a flat or curved concrete tile roof in a color as close to terra cotta tile as possible. During discussion of the motion, Mr. Reese verified that the current design was strong enough to hold up a concrete tile roof, so that only roof details would need to be changed. Timing for advertising and bidding of the project was discussed. COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 13 Boardmember McCormick seconded the restated motion. The vote on the motion was: Leslie Cook - for Vic Strahan - for Paul Coben for Claudette Dalack - for Molly McCormick - for The motion was therefore passed and adopted. Discussion ensued regarding the possibility that the Village might not accept the Community Appearance Board' s proposal. Village Manager Bradford commented that this might be bid the way Community Appearance Board wanted and not taken back to the Village Council; that he and the engineers and Mr. Ladd would confer immediately following the meeting to make a decision, and the one landscape waiver requested could happen any time. VI. UNFINISHED BUSINESS There was no unfinished business to come before the Board. VII. ANY OTHER MATTERS Vice Chair Strahan questioned Village Manager Bradford regarding whether it would be possible to have a discussion regarding procedures, and stated that he believed input from the Community Appearance Board would be more valuable to the Village Council if done ahead of time. Village Manager Bradford responded there had never been a question regarding whether the Community Appearance Board made good decisions regarding aesthetics, but that the change had been made because of developers complaining to the Village Council that they had to go before the Community Appearance Board when they did not know whether their use would be approved, COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 14 and if the use did not receive approval from the Village Council then they had lost the money spent on plans. Vice Chair Strahan suggested an alternative: That a developer go to the Village Council with only a sketch plan, then go to the Community Appearance Board with plans of how their project would look. Another possibility would be to go to the Community Appearance Board for suggestions before going to Village Council. The point would be to do conceptual drawings first. Vice Chair Strahan explained that the Community Appearance Board had been pressured to accept what was presented for the St. Jude project because the applicant had spent an enormous amount of money, and that it was hard to give advice when a project was already in final stages. Other past pro7ects were discussed. Village Manager Bradford commented that everyone could work together to come up with a better procedure, and that the Village Council was not spending a lot of time on aesthetics. Tequesta Plaza was discussed. Chair Cook suggested that the Felhabers could look at the new Albertson' s building for a design. Village Manager Bradford explained the family situation and that Mr. Felhaber was unsure whether he wanted to spend the money necessary to renovate and whether his daughter could manage the property, or whether he should sell. Village Manager Bradford explained that if no response was forthcoming by the November Village Council meeting that Tequesta Plaza would go to Code Enforcement. Village Manager Bradford advised the. Community Appearance Board that they should pass on to him any ideas they had as a group or individually, and that everyone would work to make the process better. VIII. ADJOURNMENT The meeting was adjourned at 11:46 A.M. r COMMUNITY APPEARANCE BOARD MEETING MINUTES October 15, 1997 Page 15 Respectfully submitted, n 4 14°I;C(t C4.1LAD Betty Laur Recording Secretary ATTEST: Scott D. Ladd Clerk of the Board DATE APPROVED: