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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_12/14/2023 Agenda Item #3. Draft MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL OCTOBER 16, 2023 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice-Mayor Laurie Brandon, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. Absent were: Council Member Frank D'Ambra. APPROVAL OF AGENDA COMMUNICATIONS FROM CITIZENS AGENDA ITEMS 1. Consideration of Applicants to Temporarily Fill Vacancy Council Seat 1 Village Manager, Jeremy Allen, recapped the recent charter amendment approved by voters allowing Council to appoint someone to fill a council seat vacancy. Village Attorney Keith Davis added the appointment would carry through until the March 2024 election, therefore, a 5 month period. A person would have to qualify and run to hold the seat for the next two year term. Council heard from the applicants: • Ruben Cruz, 236 River Drive, detailed his municipal background and passion for local government. He felt his attributes and qualifications would be a great fit for the vacant seat. He knew early on the Village was where he would raise his family and was happy to be a resident. He was also involved in the community as a soccercoach. • Julie Mitchell, 86 Golfview Drive, was not interested in running for the permanent Pag@a*of 693 Agenda Item #3. Draft seat. She had over 25 years of experience in local government and was currently working in design review for the Town of Jupiter. She was also a member of the Village of Tequesta employee pension board. • Harrison Vaughn was a North Palm Beach native and excited to see so many interested in Council. He worked in Risk Management evaluating companies occupational and contractural risks, which he thought would be beneficial to Council. He had previously run for Council and had the ability to speak with residences, Fire, Police, and staff about issues facing the Village. • Jayson French, 31 Willow Road, provided a resume to Council and detailed his experience as a Firefighter Paramedic as well as his ownerships of multiple small businesses. He had worked with many federal, state, and local representatives and was confident his knowledge of issues and ideas would be beneficial to Council. • Justin Bosnoian, 161 Golfview Drive, loved the community and as a 7 year resident was looking to be more involved. He felt his engineering background would help provide a new perspective on issues. • Chloe Bringerud, 406 Tequesta Drive, was a long time residents of Tequesta and worked in residential and commercial loans. She was excited for the opportunity. • Tom Bradford, 44 Chestnut Trail, was a native Floridian with past experience in local government as a Town Manager for both Tequesta and Palm Beach, and as a board member for the Village's Environmental Advisory Committee (EAC). He was a consensus builder, fiscally conservative, and not interested in running for election. Citizen Comments: • Jarrett Gaylord, 20 Laurel Oaks Circle, spoke on behalf of Ruben Cruz. He had worked with him on the developer side and explained how his municipal experience and integrity would be great for the Village. • Jessica Namath, 20 Shady Lane, spoke on behalf of Tom Bradford. She was a board member on the EAC with him for 4 years. She felt he was most familiar with the issues facing the Village and would be the best candidate. Attorney Davis addressed the applicants detailing the legislative change going into effect January 2024 that would require all Council members fill out a financial disclosure form known as Form 6. This was a comprehensive and thorough document where the person appointed as a Council member would have to declare all net worth, assets, liabilities, and property similar to a tax return. Council Comments: • Vice-Mayor Brandon, Council Member Painter, and Council Member Sartory were in agreement to wait until after the qualifying period to chose an applicant for the vacant seat as they did not want to appear to endorse any candidate. • Council Member Sartory felt very strongly that an applicant needed to be selected for the vacant seat, he was not in favor of leaving it open until the March 2024 election. • Mayor Young felt there were two qualified applicants who stated on record that they were not interested in running. Council could chose one of those, but she understood the majority wanted hold until after qualifying. Pag@at*(2 693 Agenda Item #3. Draft Attorney Davis advised Council that they did not have to re-open the application process and could wait to chose an applicant after the qualifying period. He stipulated all discussion on applicants needed to take place in an open forum, at a publicly noticed meeting. He explained the process was theirs other than the code requirement of the applicants being a registered voter, a one year resident of the Village, and that discussion take place publicly. Council agreed to leave the application process closed and continue the discussion on filling the seat at a meeting to be scheduled during the week of November 27th. The chosen applicant would be sworn in at the December 14th Council meeting. MOTION: Council Member Sartory made a motion to consider applications after the qualifying period has closed; Council Member Painter seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). ADJOURNMENT The meeting was adjourned at 6:14 PM. MOTION: Council Member Painter made a motion to adjourn the meeting; Vice-Mayor Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@atJhc$693 Agenda Item #3. Draft MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 9, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice-Mayor Laurie Brandon, Council Member Patrick Painter, and Council Member Rick Sartory. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Painter An invocation was offered by Council Member Painter followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Sartory made a motion to approve the agenda with item 28 removed; Vice-Mayor Brandon seconded the motion. Carried unanimously 4-0. PRESENTATION CONSENT AGENDA MOTION: Council Member Painter made a motion to approve the Consent Agenda as presented; Vice-Mayor Brandon seconded the motion. Carried unanimously 4-0. 1. MINUTES: 9114123 Regular Council Meeting, 9121123 Special Council Meeting, 9121123 Workshop, and 10112123 Regular Council Meeting 2. Consider Approval of Contracts Signed by Manager Under $75,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Advance Fire & Security Fire Sprinkler Inspection Agreement-Public Works, $2,620.00. B. Analytica Proposal-Village Manager, $3,000.00 C. Chen Moore Temporary Consultant Agreement-Community Development,$24,000.00. D. Florida Dept. Of Law Enforcement Safety Grant Agreement-Police Department, $60,731.00. Pa@e*'bb592 Agenda Item #3. Draft E. FP Tequesta Property Owner LLC Lawn and Maintenance Agreement-Public Works, $N/A. F. Jupiter Inlet Colony Code Enforcement Interlocal Agreement First Addendum-Building Department, $20,800.00. G. Kimley-Horn and Associates Old Dixie Highway Streetscape Initial Conceptual Design Services Work Authorization-Public Works, $6,975.00. H. McMahon Residential Parking Study-Community Development, $16,580.00. I. Trane US, Inc. Community Center HVAC System Annual Maintenance and Service Agreement- Public Works, $9,875.00. 3. Approval of an Interlocal Agreement Between the Village of Tequesta and Palm Beach County for an Increased Law Enforcement Presence in the Estuarine Waters of Palm Beach County, During Manatee Season 4. Approval of Replacing Village Hall and the Public Safety Facilities Defective Air Conditioning Components 5. Approval of Purchase of a Gas Powered Sidewalk Grinder and Vacuum System from Smith Manufacturing 6. Approval of Chen Moore and Associates (CMA) Work Authorization for As-Needed Engineering Support Services for Utilities Development, Permit Review Services, and Related Applications and Inspections for a Total Not-to-Exceed $30,000 (Most Costs Recoverable Through Fees) 7. Approval of Agreement with Duval Chevrolet for Purchase of an in Stock 2023 Chevrolet Silverado 250OHD 4x4 Truck for $51,638.81, in lieu of Previously Approved 2023 Ford F250 4x4 for$52,472 (Ford Allocation Not Available) 8. Approval of Florida Technical Consultants, LLC (FTC) Proposal (Work Authorization) for FY24 GIS Services for Utilities Atlases, Asbuilts, Software, Training, and Support for the Lead and Copper Revised Rule (LCRR) for a Cost of $39,840 9. Approval of Kimley Horn and Associates Pressurized Vessel (Filters) Upgrades Work Authorization for Engineering Services at the Conventional Water Treatment Plant for a Cost of$47,000 10. Approval of SA Recycling, LLC, Piggyback Agreement to Provide Scrap Metal Recycling Services, As-needed (Obsolete Brass Water Meters) to Recover an Estimated$5,000 in Revenue in Exchange for the Meters 11. Consider Approval of Cell Phone Text Messaging Executive Directive END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Pat Watkins, 167 River Drive, wanted to acknowledge and thank Utilities and Public Works for the excellent work during the El Portal project. It was a necessary project and, though it created inconveniences for residents, it was well done. Pa@egL42)fi592 Agenda Item #3. Draft COMMUNICATIONS FROM COUNCIL Council Member Sartory thanked the Village for their support and involvement with the Meals on Wheels Pie it Forward campaign, he was looking forward to the Chili Cook-Off, and reminded everyone of the November 18th Coffee with a Veteran event at Dunkin Donuts in Tequesta. Council Member Painter thanked Lieutenant Jason Fawcett and Palm Beach County Fire Rescue for inviting him to participate in Fire Ops 101. Mayor Young thanked Public Safety for a safe and successful Halloween. STANDING REPORTS Village Attorney Village Attorney, Keith Davis, provided an update to Council regarding the per- and polyfluoroalkyl substances (PFAS) class action lawsuit discussed at the previous council meeting. The law firm was representing West Palm Beach, Hillsborough County, Pinellas County, Tampa Bay Water Authority, and many other municipalities on the West Coast of Florida. Council was comfortable adding the item to a future agenda. Village Manager 12. Monthly Manager's Report Manager Jeremy Allen announced several upcoming events including the November 16th Palm Beach County Tax Collectors remote office at Village Hall, the November 17th Vans Clans, and the November 29th Special Council meeting to discuss the vacant council seat. He also shared site-plans for Remembrance Park would be presented to Council at the December meeting, pricing was being obtained for the tree canopy project, the Residents Academy was scheduled for February 7th with three spots available to local High School students, and wished the Veterans on staff a Happy Veteran's Day. Police Department 13. Police Department's Monthly Standing Report Police Chief Gus Medina thanked those who attended Coffee with a Cop. He was pleased to share several events the department took part in including Florida Government Week, Fire Fest, Good Shepherd Episcopal School's Halloween parade, First Baptist Church Fall Festival, and the Trucks and Tunes. They were continuing to train, working with other local departments regarding an upcoming Luke Bryan concert, and preparing for the Chili Cook-Off. Pa@eW3)fi592 Agenda Item #3. Draft Vice-Mayor Brandon thanked the department and Citizens on Patrol (COPS) for their presence during Halloween. Fire Department 14. Fire Department Standing Report Lieutnenant Jason Fawcett provided Council and update on Fire Ops 101 which included the Live First training, search and rescue, extrication, and equipment training. He detailed the importance of the training and thanked Council Member Painter for participating. Chief James Trube and Lieutenant Fawcett provided Council Member Painter with an honorary shield. Chief Trube highlighted Captain Dave McGovern's community service award from the Palm Beach County Chamber of Commerce, the hiring of two new fire fighters which brought the them to fully staffed, two new cardiac monitors were installed on the trucks, and final preparations for the Chili Cook-Off were underway. Chief Trube offered condolences to Delray Beach Fire Rescue and the family of Lieutenant Ray Keith who had recently passed, the department was present at his funeral services. UTILITIES 15. Utilities Department Monthly Report Utilities Director, Marjorie Craig, provided Council with images and an update on the conclusion of the El Portal project. She also provided updates on a pending requests for extra funds from the Department of Environmental Protection (DEP) grant, a forthcoming draft agreement for the Dover Ditch project, the promotion of Jesse Jenkins to Foremen, and several upcoming water projects including a bid process to clean and paint the water tanks. Mrs. Craig also acknowledged the lower numbers on the dashboard, which was expected at the start of the new fiscal year. Council Member Sartory and Painter thanked the Utilities Department for the great work on the El Portal project. Mrs. Craig also thanked the Clerk's office who helped keep residents informed on social media. The next project was the Country Club water mains after the holidays. REGULAR AGENDA OLD BUSINESS Paf@e*bf)592 Agenda Item #3. Draft 16. ORDINANCE NO. 11-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 4. LANDSCAPING. TO PROVIDE NEW REGULATIONS FOR THE USE, INSTALLATION AND MAINTENANCE OF ARTIFICIAL TURF; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. The ordinance was heard at the previous Council meeting, but due to significant edits it was brought back for first reading. The edits included artificial turf special exceptions wording for mixed use and commercial districts, direction for concealment in the rear or side yards, and requirements of not exceeding 10% of the total landscape including putting greens. Council Member Sartory asked for clarification on how current homes with artificial turf would be handled. Attorney Davis explained existing turf may remain until required to be replaced. Code Enforcement would have to decide and observe those homes falling below the minimum property standard of like new condition. Citizen Comments: • Marie Sapirie, 79 Yacht Club Place, felt Council should reject the ordinance expressing fake grass was never legal in any amount, notating links to increased flood risks, and not Florida friendly citing a University of Florida article. Vice-Mayor Brandon was not in favor of artificial turf, but thought the ordinance helped specify criteria which wasn't addressed prior. Mayor Young agreed. MOTION: Council Member Sartory made a motion to approve Ordinance 11-23; Council Member Painter seconded the motion. Carried unanimously 4-0. 17. ORDINANCE NO. 14-23, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. SEC. 46-2. USE OF GOLF CARTS UPON DESIGNATED VILLAGE STREETS. TO CONFORM THIS SECTION TO RECENT CHANGES IN STATE LAW REGARDING AGE AND FORM OF IDENTIFICATION FOR GOLF CART OPERATORS ON PUBLIC STREETS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 46. MOTOR VEHICLES AND TRAFFIC. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was second reading. Pa@egb7,%b5S2 Agenda Item #3. Draft MOTION: Council Member Painter made a motion to approve Ordinance No. 14-23; Council Member Sartory seconded the motion. Carried unanimously 4-0. NEW BUSINESS 18. VAR 02-23: Application of Bagel Boyz Tequesta LLC, for a Variance from the requirement of Sec. 78-298 to allow the sale of intoxicating liquors, wines and beverages for consumption on the premises within 860 +/- feet radius of church, school or youth center, where Village Code requires a 1,000 feet separation, which shall be measured in a straight line from main entrance door to main entrance door. The address of the property is 381 Tequesta Drive, Tequesta FI 33469. Attorney Davis announced VAR 2-23 was a Quasi-Judicial matter and placed two individuals under oath. The following ex-parte communications were disclosed: • Council Member Sartory walked the site and spoke with two tenants. • Council Member Painter walked the site and spoke with tenants. • Vice-Mayor Brandon spoke with Casa Cana during their initial liquor license request. The item was postponed during the meeting as the applicant arrived late, it was resumed after item 19 was discussed. The variance was due to the proximity to a church and school. The owner of Local Pub Tequesta, Seamus O'Brien, was also owner of Casa Cana which was located next door. The establishments shared a courtyard and the State of Florida was allowing the liquor license to be used for both establishments. Mr. O'Brien provided Council with a brief presentation highlighting the seasonal clientele and future ideas for the new pub. He detailed why he was seeking the liquor license and goal to create a destination area. He did not intend for the area to become a party spot or late night location. They had a strict identification policy, had support form the local vendors and community, and provided assistance to anyone needing a ride home. He also noted there had not been any noise complaints and they did not have lunch hours planned. He also offered letters of approval from both Good Shepherd and First Baptist Churches. Council Comments: • Council Member Sartory was concerned with the hours, debris complaints, the entrance and exit, plans to knock walls down, and felt continuing with beer and wine was a better fit for the Village. He was concerned with the overall concept and did not feel it fit the Village. • Vice-Mayor Brandon confirmed the goal was to keep it a local destination and suggested matching the hours to Casa Cana. • Mayor Young stated the variance was due to the proximity to churches and schools. Attorney Davis confirmed the distance from those establishments created the need for a variance. Mayor Young felt there was no reason to not approve the variance or provide restrictions with that in mind. • Council Member Painter was also concerned with the proximity to the school. He did not want to see it become a party area or violate noise ordinances. Pa@e*6bf)592 Agenda Item #3. Draft Council had lengthy discussions on the noise and operating hours. Mr. O'Brien was amiable to altering the hours of operation to accommodate Council concerns. Council and Mr. O'Brien agreed to no liquor sales before 4 PM Monday thru Friday, Monday thru Thursday closing at 10 PM, Friday and Saturday closing at 12am, and open Sunday from noon until 10 PM. MOTION: Vice-Mayor Brandon made a motion to approve Variance 02-23 with the conditions of no liquor sales before 4 PM Monday thru Friday, Monday thru Thursday closing at 10 PM, Friday and Saturday closing at 12am, and open Sunday from noon until 10 PM; Council Member Painter seconded the motion. Carried 3-1 (opposed: Council Member Sartory). 19. ORDINANCE 13-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS, BY CREATING A NEW ARTICLE IX. STRUCTURAL MILESTONE INSPECTIONS. TO IMPLEMENT THE STATUTORY REQUIREMENTS FOR CERTAIN MULTI-STORY MULTI-FAMILY RESIDENTIAL BUILDINGS PROVIDED IN SEC. 553.899, FLORIDA STATUTES; PROVIDING DEFINITIONS; STATING INTENT AND AUTHORITY; PROVIDING APPLICABILITY AND AREAS OF ENFORCEMENT, PROVIDING NOTICE REQUIREMENTS; IDENTIFYING THE TYPES OF REQUIRED INSPECTIONS; DEFINING THE MINIMUM CONTENTS OF INSPECTION REPORTS; DESIGNATING POSTING AND PUBLISHING REQUIREMENTS FOR INSPECTION REPORTS.- ESTABLISHING TIMELINES FOR REPAIRS; PROVIDING FOR ENFORCEMENT; AUTHORIZING EXTENSIONS; DESIGNATING PROCESS FOR IDENTIFYING AND REPORTING UNSAFE STRUCTURES AND FOR CONDEMNATION PROCEDURES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. The ordinance was to conform the building safety code to new law improving building safety. It included milestone inspections to determine safety, 10 year inspections for buildings 30 years and older or 25 years if located near saltwater. Extensions could be requested and granted if a contractor was hired. The Building Official, Wayne Cameron, noted that regulations were changing and the Village would need to be adaptable. Council Member Sartory was concerned with non compliant properties as 14 properties were due for inspection in 2024 and 9 in 2025. Mr. Cameron explained properties not in compliance would be in violation of Village code and state law. Mayor Young inquired on apartments and where they would fall. Mr. Cameron acknowledged they were not included in the current regulations, but legislature was Pa@e*Zf)592 Agenda Item #3. Draft addressing the issue in the next sessions. Mayor Young also questioned costs; Mr. Cameron stated administrative fees would be assessed. MOTION: Council Member Sartory made a motion to approve Ordinance 13-23; Council Member Painter seconded the motion. Carried unanimously 4-0. 20. ORDINANCE NO. 15-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. ARTICLE Vlll. CONSTRUCTION SITE MAINTENANCE. BY CREATING AN ENTIRELY NEW SECTION 14-183. TEMPORARY SHELTER REGULATIONS. TO PROVIDE REGULATIONS FOR THE PLACEMENT AND USE OF TEMPORARY SHELTER STRUCTURES ON RESIDENTIAL LOTS UNDER LIMITED CIRCUMSTANCES FOLLOWING NATURAL EMERGENCIES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 14. BUILDINGS AND BUILDING REGULATIONS. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into the record. This was first reading. The ordinance was in response to Senate Bill 250 regarding temporary structures which could be placed on residential property for 36 months if the habitat was uninhabitable due to a storm and a declaration of emergency was issued by the Governor. Council Comments: • Council Member Sartory confirmed the building official declared the structure uninhabitable and was concerned with setbacks. • Council Member Painter found the 36 months time frame worrisome as other storms could impact the area in that length of time and further create issues. • Vice-Mayor Brandon questioned whether the Village could require structures not be on the road or parallel to the road. Attorney Davis would research, but thought that would encroach on preemption. • Mayor Young confirmed the Building Official was the authority on declaring the structure unsafe and not FEMA (Federal Emergency Management Agency) or insurance companies. She also clarified if the temporary structure would need to meet hurricane codes by being tied down. Attorney Davis would verify, but believed they needed to comply with temporary structure safety requirements. MOTION: Council Member Sartory made a motion to approve Ordinance 15-23; Vice- Mayor Brandon seconded the motion. Carried unanimously 4-0. 21. Council Consideration of Special Permit for Fire and Police Training from Outside Agencies Pa@e!jWEbfi592 Agenda Item #3. Draft MOTION: Council Member Painter made a motion to approve special permits for Fire and Police training on Village property from outside agencies; Vice-Mayor Brandon seconded the motion. Carried unanimously 4-0. 22. ORDINANCE 16-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX SUPPLEMENTAL REGULATIONS, DIVISION 11. MOBILE FOOD VENDORS. TO CONFORM THIS SECTION TO RECENT CHANGES IN STATE LAW REGARDING PERMITTING AND OPERATION OF MOBILE FOOD VENDORS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. The ordinance dealt with mobile food and temporary kitchens confirming Village code to state law. Council Member Painter questioned restaurant operations. Attorney Davis informed Council it could be both temporary and commercial kitchens associated with brick and mortar establishments. The temporary structures was allowed for 30 days with a 30 day. Attorney Davis also provided definitions of a food truck and temporary kitchen. Vice-Mayor Brandon expressed concern for ice cream trucks. Attorney Davis verified those were carved out as a class three mobile vendor. Citizen Comments: • Tom Bradford, 44 Chestnut Trail, asked how the changes would work when restaurants did not own the land they operated on. Attorney Davis clarified the ordinance did not supercede the property owners and would require property owner consent. MOTION: Vice-Mayor Brandon made a motion to approve Ordinance 16-23; Council Member Painter seconded the motion. Carried unanimously 4-0. 23. RESOLUTION NO. 27-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS TRANSPORT FEES AS IDENTIFIED IN THE ATTACHED "EXHIBIT A"; AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Chief Trube detailed the Emergency Medical Service (EMS) transport fee write-offs. Most were due to excess billing that had gone though insurance. Pa@a ffd�bfi692 Agenda Item #3. Draft Mayor Young was hopeful the new collection service would improve the write-off amounts. Chief Trube did not feel like he had enough data to say at this time. MOTION: Council Member Painter made a motion to approve Resolution No. 27-23; Council Member Sartory seconded the motion. Carried unanimously 4-0. 24. RESOLUTION 28-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202212023 GENERAL FUND BUDGET, AND BUILDING FUND BUDGET; PROVIDING AN EFFECTIVE DATE,AND FOR OTHER PURPOSES. MOTION: Vice-Mayor Brandon made a motion to adopt the FY 2022-23 budget amendment; Council Member Sartory seconded the motion. Carried unanimously 4-0. 25. Consider Approval of Inliner Solutions Proposal for Urgent/ Emergency Stormwater Drainage Pipe Lining Repairs for$168,999 Mayor Young verified this would not delay planned projects as this was a substantial part of the budget. Mrs. Craig clarified the approval included planned and emergency projects, but projects were re-prioritized. MOTION: Vice-Mayor Brandon made a motion to approve the Inliner Solutions agreement for planned and emergency stormwater drainage pipeline repairs; Council Member Painter seconded the motion. Carried unanimously 4-0. 26. Consider Approval of Agreement with Odyssey Manufacturing Company Piggybacking a Contract with Gainesville Regional Utilities to Supply 50% Liquid Sodium Hydroxide MOTION: Council Member Sartory made a motion to approve the Odyssey Manufacturing agreement for Sodium Hydroxide; Council Member Painter seconded the motion. Carried unanimously 4-0. 27. Consider Approval of Odyssey Manufacturing Company Piggyback on Marion County for Purchase of Bulk 12.5% Sodium Hypochlorite (Bleach) Mayor Young wanted to know if staff looked into piggybacking with other areas as some comparison rates seemed lower. Mrs. Craig explained the quantities may be different and piggybacking would not be feasible if the quantities differed, she also felt Odyssey was a great partner. MOTION: Council Member Painter made a motion to approve the Odyssey Manufacturing agreement for Sodium Hypochlorite; Vice-Mayor Brandon seconded the PlRggE52(bfi592 Agenda Item #3. Draft motion. Carried unanimously 4-0. 28. RESOLUTION 26-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 19,2024 IN CONJUNCTION WITH THE PRESIDENTIAL PREFERENCE PRIMARY, AND IF NECESSARY, THE MUNICIPAL RUN-OFF ELECTION TO BE HELD TUESDAY, APRIL 2, 2024 FOR THE PURPOSE OF ELECTING COUNCIL SEATS 1, 3 AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Removed from the agenda. 29. Council Consideration of Participation Agreement for Publication of Legal Notices on Palm Beach County Designated Publicly Accessible Website Village Clerk, Lori McWilliams, detailed the 2022 legislative session that allowed government agencies to publish legal notices on a website designated by the County. Palm Beach County had contracted with CivicsPlus to allow publication of notices on their website. Mrs. McWilliams provided Council with the cost savings of advertising on the website verse the paper. In January the Village would post a notice in the Palm Beach Post stating all advertisements would be online and would maintain a list of residents who requested notices. The Palm Beach County site would be linked to the Village website, posted on social media outlets, published in the Friday News, and Smoke Signals. There was a one time implementation cost of $2,000 and an annual cost of $5,000 with a 3% increase each year. Human Resource advertisements were not included in the cost savings. Council Members Painter and Sartory agreed the cost savings was very significant. MOTION: Council Member Sartory made a motion to approve participation in the publication of legal notices on the Palm Beach County designated website; Council Member Painter seconded the motion. Carried unanimously 4-0. ANY OTHER MATTERS Mayor Young asked staff to follow up with a resident on North Cypress regarding construction, she had asked him to leave his contact information. ADJOURNMENT The meeting was adjourned at 8:17 PM. MOTION: Vice-Mayor Brandon made a motion to adjourn the meeting; Council Member Sartory seconded the motion. Carried unanimously 4-0. PR9gE53-bfi592 Agenda Item #3. Draft Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. P R@@E542)fifi92 Agenda Item #3. Draft MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 29, 2023 9:00 AM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 9:00 a.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Vice-Mayor Laurie Brandon, Mayor Molly Young, Council Member Patrick Painter, and Council Member Rick Sartory. APPROVAL OF AGENDA MOTION: Council Member Sartory made a motion to approve the agenda; Council Member Painter seconded the motion. Carried unanimously 4-0. COMMUNICATIONS FROM CITIZENS Jayson French, 39 Willow Road, clarified his residency for the record. He addressed and anonymous letter that was mailed to the clerk's office listing an address of 5692 Pennock Point Road. He informed Council that was a previous address and the document was from a non- profit he is a board member of which had not updated his address. All records including his homestead, property appraiser, and license will verify his address on 39 Willow Road. AGENDA ITEMS 1. Consideration of Applicants to Temporarily Fill Vacancy Council Seat 1 Council Member Sartory made a motion to appoint Mr. Thomas Bradford to the vacant Council seat one. Mayor Young requested to hear public comment before continuing the motion. Citizen Comments: • Julie Mitchell, 86 Golfview Drive, announced she was seeking appointment for the temporary position, but when Reuben Cruz had to drop out she decided to run for Council and had withdrawn from the temporary position. Pag@�eof 692 Agenda Item #3. Draft • Jessica Namath, 20 Shady Lane, suggested Mr. Bradford be appointed to the vacant seat and his seat on the Environmental Advisory Committee (EAC) remain open for him to resume at the end of the temporary Council appointment. Vice-Mayor Brandon suggested Council discuss the vacancy on any board and committee at a future meeting. She also expressed that many candidates dropped out for personal reasons and their efforts were appreciated. She was in agreement to nominate Mr. Bradford to fill Council seat one. Mayor Young thanked all that had applied. She questioned adding the vacant EAC seat to a future meeting. Attorney Davis advised it would be appropriate to place a discussion on the vacant EAC to the next workshop agenda. MOTION: Council Member Sartory made a motion to appoint Mr. Thomas Bradford to Council Seat 1; Vice-Mayor Brandon seconded the motion. Carried unanimously 4-0. ADJOURNMENT The meeting was adjourned at 9:08 p.m. MOTION: Council Member Painter made a motion to adjourn the meeting; Council Member Sartory seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@�ecff 692