The URL can be used to link to this page

Home My WebLink AboutAgenda_Pension General_11/6/2023 TEQUESTA GENERAL EMPLOYEES' REGULAR QUARTERLY MEETING PENSION TRUST FUND `� Monday, November 6, 2023 8:30 AM Chair Michael D. Rhodes Secretary Bernard Ward Board Member Michelle Gload Board Member Dennis Rick Board Member Julie Mitchell LOCATION: Tequesta Village Hall, Village Council Chambers 345 Tequesta Drive Tequesta, FL 33469 Meeting Contact: (561) 624-3277 (Plan Administrator) TIME: Monday, November 6, 2023, at 8:30 AM INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY Meeting ID: 864 8518 4167 Passcode: 755988 Resource Centers is inviting you to a scheduled Zoom meeting: For Video & Audio (Recommended): If you are using a mobile device (Smart Phone or Tablet) use the "Zoom" App. Link to Join from Laptop, PC, Mac, Linux, iOS or Android: https://us06web.zoom.us/j/86485184167?pwd=ltfbuYE 1 RRa8dFObb 1 RgcPbYSUn1G2.1 For Voice Only: Whone one-tap: US: +13052241968„86485185167#,,,,*755988#US(Chicago) +13017158592„86485184167#,,,,*755988#US(New York) Telephone (for higher quality, dial a number based on your current location: Dial: +1 301 715 8592 US (Washington DC) +1 312 626 6799 US(Chicago) +1 646 558 8656 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US(Houston) +1 669 900 9128 US(San Jose) Public Comments: Public can submit comments by email during the Meeting to Tequesta@ResourceCenters.com. All public comments will be read into the record in the Public Comment portion of the Meeting. PLEASE TAKE NOTICE AND BE ADVISED:If a person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings,and that,for such purpose,he/she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. DISABILITY INFORMATION:In accordance with the Americans with Disabilities Act and F.F.S 286.26,persons with disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams,Village Clerk, no later than seven days subsequent to the proceeding at 561.768.0700 for assistance. If hearing impaired,please call the Florida Relay Service Numbers at 800-955-8771(TDD)or 800-955-8770(VOICE)for assistance. Agenda — Regular Quarterly Pension Board Meeting 11/06/2023 Page 2 TEQUESTA GENERAL EMPLOYEES' REGULAR QUARTERLY MEETING PENSION TRUST FUND Monday, November 6, 2023 �- 8:30 AM Chair Michael D. Rhodes Secretary Bernard Ward Board Member Michelle Gload Board Member Dennis Rick Board Member Julie Mitchell LOCATION: Physical Meeting Tequesta Village Hall, Village Council Chambers 345 Tequesta Drive Tequesta, FL 33469 Meeting Contact: (561) 624-3277 (Plan Administrator) TIME: Monday, November 6, 2023, at 12:00 PM CALL TO ORDER ROLL CALL EXTRAORDINARY CIRCUMSTANCES FOR TRUSTEES JOINTING ELECTRONICALLY APPROVAL OF AGENDA PUBLIC COMMENT Email Public Comments during the Meeting to: Teguesta(c�ResourceCenters.com ANNUAL ELECTION OF OFFICERS APPROVAL OF MINUTES —[Tab 1] 1. Regular Quarterly Meeting Minutes Dated: August 7, 2023 PRESENTATIONS 2. ASB Real Estate — Georgette Baxter, ASB Real Estate a. Quarterly Performance Report as of September 30, 2023 3. AndCo Investment Monitor— Jennifer Gainfort, AndCo a. Quarterly Performance Report as of September 30, 2023 b. Real Estate Manager Review CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Pension Board Trustee so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence in the agenda. Agenda — Regular Quarterly Pension Board Meeting 11/06/2023 Page 3 4. Ratification of invoices paid since last quarterly meeting. [Tab 2] S. Reporting of new applicants for participation in Pension Plan • Jeremy Todd Hubsch — Hire Date 09-11-2023 6. Terminated Non-Vested employees who have not yet taken their contributions: • Edward Black—Terminated 01-05-2018 (Nonresponsive) • Jennie Dilsa —Terminated 05-01-2020 (Notification Letter: I" sent 10-26-2021, 2"d sent 01-31-2023) • Meghan Arango-Lorick—Terminated 09-30-2020 (Member was seat Refund forms on 04-23-2021, Notification Letter: 2"d sent 01-31-2023) • Kathleen Maloney-Pollack— Terminated 02-04-2022 (Notification E-Mail: 1"sent 07-07-2022, 2"d sent 01-31-2023) • Michelle Thomas— Terminated 03-15-2022 (Notification Letter. 1st sent 06-22-2022, 2"d sent 01-31-2023) (Notification Letter: I" sent 06-22-202Z 2"d sent 01-31-2023) + Richard Martin —Terminated 06-22-2022 (Notification Email: I" sent 05-11-2022— Incomplete Refund Application Submitted 07-19-2022, Follow-up sent 01-31-2023) • Matthew Hammond — Terminated 07-01-2022 (Notification Email. I"sent 07-05-2022, 2`1 sent 01-31-2023) • Alexander Ferman —Terminated 08-05-2022 (Notification Email. I"sent 08-06-2022, 2"d sent 01-31-2023) • Lisa Conti — Terminated 02-01-2023 (Notification Email. 1ST sent 02-01-2023) • Patrick Madsen —Terminated 06-15-2023 (Notification Email: I"sent 07-01-2023) • Jillian Leigh —Terminated 09-17-2023 (Notification Email: 1"sent 10-31-2023) 7. Benefit Approvals • Chance Fell — Refund of Contributions 12-31-2023 END OF CONSENT AGENDA OLD BUSINESS NEW BUSINESS 8. Attorney Update —Attorney Bonni Jensen, Klausner, Kaufman, Jensen & Levinson [Tab 31 a. Jensen Memo— Updated Memo Regarding House Bill 3 Rules b. Comprehensive State Report due December 15 pursuant to FS 112.662 c. Template report for HB 3 d. Florida Statutes 112.662 Proxy Voting e. Tequesta GE - Travel Expense Policy 2023 9. Accounting Reports — Board Member, Michelle Gload, Finance Department[Tab 4] a. Revenue/Expenditures— Quarter Ending 09-30-2023 b. Revenue/Expenditure Details — Quarter Ending 09-30-2023 Agenda — Regular Quarterly Pension Board Meeting 11/00f2023 Page 4 c. FY2023 Budget Report—Quarter Ending 09-30-2023 10. Administrative Report— Scott Baur and Albert Lovingood, Resource Centers[Tab 5] a. 2024 Trustee Conference List b. Bi-Annual Comprehensive Report Authorized Delegation Registration c. PBI Address Seach Costs d. New Fiduciary Trust Forms ANY OTHER MATTERS 11. Service Provider Agreements PUBLIC COMMENT Email Public Comments during the Meeting to: Teguesta(dResourceCenters.com ADJOURNMENT NEXT QUARTERLY MEETING DATE: Monday, February 5, 2024 @ 12:00 PM REMINDER:FIDUCIARY TRUST FINANCIAL STATEMENTS ARE AVAILABLE ON THE VILLAGE'S IMAGING SYSTEM*