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Home My WebLink AboutAgenda_Pension General_5/2/2022 TEQUESTA GENERAL EMPLOYEES' REGULAR QUARTERLY MEETING PENSION TRUST FUND `� Monday, May 2, 2022 8:30 AM Chair Michael D. Rhodes Secretary Bernard Ward Board Member Michelle Gload Board Member Dennis Rick Board Member Julie Mitchell LOCATION: Electronic Meeting Tequesta Village Hall, Village Council Chambers 345 Tequesta Drive Tequesta, FL 33469 Meeting Contact: (561) 624-3277 (Plan Administrator) A quorum of Trustees will be present. Some Trustees may appear electronically. For all who are present, masks will be encouraged, and social distancing will be observed in accordance with CDC guidelines. Please note that attendance may be limited to observe social distancing in accordance with the CDC guidelines. TIME: Monday, May 2, 2022 at 8:30 AM INSTRUCTIONS TO JOIN MEETING ELECTRONICALLY Meeting ID: 883 7739 5697 Passcode: 159672 Resource Centers is inviting you to a scheduled Zoom meeting: For Video & Audio (Recommended): https://us06web.zoom.us/i/88377395697?pwd=dFN6M EUwQOZZaFM rVzJPaTRQNzVodzO9 If you are using a mobile device (Smart Phone or Tablet) use the "Zoom" App. Link to Join from Laptop, PC, Mac, Linux, iOS or Android: For Voice Only: Whone one-tap: US: +13126266799„88377395697#,,,,*159672#US(Chicago) +16465588656„88377395697#,,,,*159672#US(New York) Telephone (for higher quality, dial a number based on your current location: Dial: +1 301 715 8592 US(Washington DC) +1 312 626 6799 US(Chicago) +1 646 558 8656 US (New York) +1 253 215 8782 US(Tacoma) +1 346 248 7799 US(Houston) +1 669 900 9128 US (San Jose) Public Comments: Public can submit comments by email during the Meeting to Tequesta@ResourceCenters.com. All public comments will be read into the record in the Public Comment portion of the Meeting. PLEASE TAKE NOTICE AND BE ADVISED:If a person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings,and that,for such purpose,he/she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. DISABILITY INFORMATION:In accordance with the Americans with Disabilities Act and F.F.S 286.26,persons with disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams,Village Clerk, no later than seven days subsequent to the proceeding at 561.768.0700 for assistance. If hearing impaired,please call the Florida Relay Service Numbers at 800-955-8771(TDD)or 800-955-8770(VOICE)for assistance. TEQUESTA GENERAL EMPLOYEES' REGULAR QUARTERLY MEETING PENSION TRUST FUND `= Monday, May 2, 2022 8:30 AM Chair Michael D. Rhodes Secretary Bernard Ward Board Member Michelle Gload Board Member Dennis Rick Board Member Julie Mitchell LOCATION: Electronic Meeting Tequesta Village Hall, Village Council Chambers 345 Tequesta Drive Tequesta, FL 33469 Meeting Contact: (561) 624-3277 (Plan Administrator) A quorum of Trustees will be present. Some Trustees may appear electronically. For all who are present, masks will be encouraged, and social distancing will be observed in accordance with CDC guidelines. Please note that attendance may be limited to observe social distancing in accordance with the CDC guidelines. TIME: Monday, May 2, 2022, at 8:30 AM CALL TO ORDER ROLL CALL EXTRAORDINARY CIRCUMSTANCES FOR TRUSTEES JOINTING ELECTRONICALLY APPROVAL OF AGENDA PUBLIC COMMENT Email Public Comments during the Meeting to: Tequesta@ResourceCenters.com APPROVAL OF MINUTES — [Tab 1] 1. Regular Quarterly Meeting Minutes February 7, 2022 PRESENTATIONS 2. AnclCo Investment Monitor —Jennifer Gainfort, AnclCo a. Quarterly Performance Report as of March 31, 2022 3. Fiduciary Trust —Amed Avila, Fiduciary Trust a. Annual Presentation CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Pension Board Trustee so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence in the Agenda. 4. Ratification of invoices paid since last quarterly meeting. [Tab 2] PLEASE TAKE NOTICE AND BE ADVISED:If a person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings,and that,for such purpose,he/she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. DISABILITY INFORMATION:In accordance with the Americans with Disabilities Act and F.F.S 286.26,persons with disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams,Village Clerk, no later than seven days subsequent to the proceeding at 561.768.0700 for assistance. If hearing impaired,please call the Florida Relay Service Numbers at 800-955-8771(TDD)or 800-955-8770(VOICE)for assistance. Agenda— Regular Quarterly Pension Board Meeting 05/03/2022 Page 3 5. Reporting of new applicants for participation in Pension Plan • Canning, Stephen 03-01-2022 • Cvllazo, Leannamae 04-18-2022 • Conti, Lisa 03-01-2022 • Fell, Chance 03-01-2022 • Ferman, Alexander 03-10-2022 ■ Fowler Jr., Dann 03-21-2022 • Snyder, Jeffery 03-18-2022 6. Terminated Non-Vested employees who have not yet taken their contributions: • Simon Jamason —Terminated 05-10-2016 (Notification Letter: 1st sent 04-24-17, 2nd sent 05-08-18, 3rd sent 05-07-19. 41h sent 07-06- 2020, 5th sent 10-26-2021, 6th sent 12-15-2021, 7th FedEx sent 01-31-2022) • Edward Black—Terminated 01/05/2018 (Notification Letter: 1st sent 05-08-18, 2nd sent 10-29-18, 3rd sent 05-07-19. 41h sent 07-06- 2020, 5tn sent 10-26-2021, 6tn FedEx sent 01-31-2022) • Jennie Dilsa—Terminated 05-01-2020 (Notification Letter: 1st sent 10-26-2021) 7. Benefit Approvals END OF CONSENT AGENDA OLD BUSINESS NEW BUSINESS 8. Attorney Update —Attorney Bonni Jensen, Klausner, Kaufman, Jensen & Levinson [Tab 31 a. Summary Plan Description — Draft with Data b. Jensen Memo— Form 1 c. Jensen Memo— IRS Milage Rate for 2022 d. Jensen Memo— IRS RMD Guidance and Crypto Investments e. Jensen Memo— Signature Authorization Forms f. Enrollment and Beneficiary Designation Form 9. Accounting Reports — Board Member, Michelle Gload, Finance Department [Tab 4] a. Revenue/Expenditures b. Revenue/Expenditure Details ADMINISTRATIVE REPORT 10. Administrative Report — Scott Baur and Albert Lovingood, Resource Centers [Tab 5] a. Resource Centers Memo— Office Lease Rollover Example b. Resource Centers Fee Increase Letter c. Authorized Signer Updates ANY OTHER MATTERS 11. Establishment of DROP [Tab 6] Agenda— Regular Quarterly Pension Board Meeting 05/03/2022 Page 4 PUBLIC COMMENT Email Public Comments during the Meeting to: Teguesta(U�ResourceCenters.com ADJOURNMENT NEXT QUARTERLY MEETING DATE: Monday, August 1, 2022 @ 12:00 PM REMINDER:FIDUCIARY TRUST FINANCIAL STATEMENTS ARE AVAILABLE ON THE VILLAGE'S IMAGING SYSTEM*