HomeMy WebLinkAboutDocumentation_Regular_Tab 7-E_8/27/1998 rf.G Yh1 "A VILLAGE OF TEQUESTA
Post Office Box 3273 • 250 Tequesta Drive • Suite 300
Tequesta, Florida 33469-0273 • (561) 575-6200
r;',; 1 ` ! Fax: (561) 575-6203
h ' VILLAGE MANAGER'S REPORT
July 20, 1998 - August 21, 1998
• Letter to Skip Randolph Regarding Country Club Drive
Right-of-Way; Irrevocable Easements .
• Letter to Scott Burns, South Florida Water Management
District, Regarding Tequesta Peninsula Sewer Issues .
• Memorandum to Tom Hall, Joann Manganiello, Al Oslund, and
Gary Preston Regarding Training for Effective Project
Management.
• Memorandum to All Department Heads Regarding Preparation
of PERT Charts for Fiscal Year 1999 Capital Projects .
• . Letter to Mark Gallaway, Adelphia, Regarding Franchise
Agreement Between Adelphia and Tequesta; Franchise Fees
and Annual Report.
• Letter to Lee R. Evett Regarding FPL Transmission Line
Crossing the Loxahatchee River.
• Memorandum to Board of Trustees, Employees ' Pension Trust
Fund Regarding Pension Matters .
• Letter to Johanne Plourde Regarding E.A.R. and U.S. One
Corridor Regulations .
• Letter to David Owens Regarding Appointment as a Regular
Member of the Board of Adjustment.
• Letter to Susan Brennan Regarding Resignation of the Board
of Adjustment.
• Letter to Robert Weisman Regarding Tequesta Resolution No.
32-97/98; Country Club Drive Right-of-Way; Amendment of
Palm Beach County T. I .M.
• Letter to the Palm Beach County Commissioners Marcus,
Roberts, Newell, McCarty, Aaronson, Foster, and Lee
Regarding Tequesta Resolution No. 32-97/98; Country Club
Drive Right-of-Way; Amendment of Palm Beach County T. I .M.
• Letter to Jane Hansen, President, Tequesta Country Club
Community Association, Regarding Country Club Drive
Right-of-Way; Tequesta Village Council Resolution No.
32/97/98 .
• Letter to Timothy Goldsbury, President, Tequesta Country
Club Point P.O.A. , Regarding Country Club Drive
Right-of-Way; Tequesta Village Council Resolution
32-97/98 .
• Memorandum to Scott D. Ladd Regarding Amendment of Lunch
Schedules for Administrative Secretary and Part-Time
Clerk/Typist.
• Letter to Ms . Ila Mae Gocke Regarding Sea Wall Problem.
• Memorandum to Scott D. Ladd Regarding Gocke Complaint.
• Memorandum to John Irovando Regarding Gocke Complaint.
• Memorandum to Kim Bodinizzo Regarding Proposed Tequesta
Victim' s Advocate Program.
• Letter to Dominic Sims Regarding Interlocal Agreement
Regulating Contractors and Construction Activity.
• Memorandum to Village Council Regarding Village Council
Priorities; Status Report.
• Memorandum to Scott D. Ladd Regarding Procedure for
Conveying Road Right-of-Way and/or Drainage Easements to
Palm Beach County.
• Memorandum to Thomas C. Hall Regarding Safety Committee
Chairperson.
• Memorandum to Connie Holloman Regarding Employees ' Pension
Trust Fund; Legislation Authorizing Police and Fire
Department Funds to be Invested in International
Securities .
• Memorandum to Connie Holloman Regarding Tequesta Payment
for Proportionate Share of Underground Costs for FPL 138
Kv Transmisstion Line.
• Letter to John C. Randolph Regarding Employees ' Pension
Trust Fund; Amendment of Board of Trustees Investment
Guidelines .
• Memorandum to Al Oslund, Gary Preston and Thomas C. Hall
Regarding Cypress Drive Improvement Project; .Non-Ad
Valorem Assessment.
• Memorandum to Stephen J. Allison Regarding Police
Representation on the Board of Trustees of the Tequesta
Employees ' Pension Trust Fund.
• Letter to John C. Randolph Regarding Crossings of
Tequesta; Extended Care Facility; Zoning in Progress .
• Letter to Scott Hawkins Regarding Campbell versus Village
of Tequesta.
• Letter to Carlton D. Stoddard Regarding Tequesta Drive
Drainage Diversion Projects; Stoddard Letter to the Editor
8/14/98 .
• Memorandum to Tom Hall Regarding Meter Reading Cost
Survey.
• Letter to Lee Evett Regarding Tequesta Payment for
Proportionate Share of Underground Costs for FPL 138 Kv
Transmission Line.
• Memorandum to Village Council Regarding Consideration of
Bid Award for Landscaping Maintenance Services; Agenda
Item.
• Met with the Village Planner to review planning issues at
2 :30pm on July 20tn
• A Staff Meeting was Conducted at 10 : 00 A.M.. on July 21st,
wherein the following items were discussed:
1 . Water System Manager was requested to provide the
status of the demolition of the steel storage tank at
Village Hall .
2 . Water System Manager was requested to confirm receipt
of capital reservation charges .
3 . Water System Manager was requested to check year 2000
problem for personal computers at Water Treatment
Plant.
4 . Water System Manager was requested to report on the
status of sale of land to Lodestar and Shaw.
5 . Water System Manager was asked the status of
amendment of the draft Water and Conservation
Administrative Policy revision.
6 . Director of Public Works was requested to provide
status of Worker's Compensation case.
7 . Director of Public Works was reminded to provide a
memorandum on the issues associated with Tequesta
Park.
8 . Director of Public Works was requested to make
recommendations for drain repair at Village Hall.
9 . Water System Manager was requested to report on the
status of rate analyst project on various Tequesta
water rates .
10 . Director of Public Works was requested to provide
status of the landscape architect work on landscaping
for West Tequesta Drive.
11 . Director of Community Development was requested to
provide status of independent Community Bank project.
12 . Director of Public Works was asked to have Stormwater
Utility Coordinator do prioritization of swales to be
done per Interim Swale Policy.
13 . Water System Manager was requested to produce written
plan for RO Plant operations .
14 . Fire Chief was reminded to review the Hurricane Prep
Plan with various departments .
15 . Fire Chief distributed Adelphia CATV internet hook-up
procedures .
16 . Fire Chief reviewed the program responsibilities
relative to local mitigation strategy.
17 . Fire Chief reported on monthly collections report on
EMS billings .
18 . Fire Chief distributed alternative work schedules
from SFWMD.
19 . Chief of Police advised that department had received
new Xerox machine.
20 . The Director of Community Development provided a
Lighthouse Cove Apartment Complex Project update.
• Attended the Manager/Finance Director monthly meeting at
Michael's Restaurant in Tequesta at noon on July 22na
• Met with Water System Manager, Director of Public Works
and Stormwater Utility Coordinator relative to
reorganization options on July 22na at 3 : 00 p.m.
• Attended the Council of Government' s Luncheon at noon on
July 23rd.
• Attended the Village Council Meeting at 7 : 00 p.m. on July
23rd.
• The Village Manager was on vacation from July 27th through
August 7th
• Met with various professionals and staff relative to
proposed Tequesta Plaza project at 10 : 00 a.m. on August
11 th
• Attended the Special Village Council meeting at 4: 00 p.m.
on August 11th.
• Participated in a telephone conference with Scott Hawkins
and Tom Jensen at 10 : 00 a.m. on August 12th.
• A Staff Meeting was Conducted on August 18th Wherein the
Following Items were Discussed:
1 . The new Finance Director was advised that State Law
now requires budget amendments to be by Ordinance or
to, use intrafund transfers to balance budget line
items prior to the end of fiscal year.
2 . Water System Manager was advised to contact each
franchise community for paving schedule to coordinate
paving with water main replacement projects .
3 . Water System Manager requested to provide status
report on demolition of water storage tank at Village
Hall.
4 . Water System Manager requested to provide status
report relative to year 2000 problem for Water
Treatment Plant. Water System Manager advised that
Plant will be run manually if the RO Plant Project
runs late.
5 . Water System Manager was requested to provide status
of sale of land to and to proceed with closing of
sale to Lodestar in light of delay with Shaw.
6 . Water System Manager reminded to make corrections to
the draft Water and Conservation Administrative
Policy revisions and forward same to Village Manager
for adoption.
7 . Water System Manager requested to provide status on
rate analyst project, advised to implement capital
connection charge increase asap.
8 . Village Manager explained in detail the request for
written plan for RO Plant operations to Water Systems
Manager.
9 . Fire Chief requested to do hurricane preparation plan
by holding ,staff meeting with all applicable
departments to review and walk through plan
requirements .
10 . Finance Director and Village Clerk were instructed to
have the employees' computer committee to elect a
chair as a point person for this important activity.
11 . Fire Chief sought permission to have soft drink
machine installed at Fire Station with instruction to
use vendor currently used by all other departments.
12 . Fire Chief advised of the EMS grant award in the
amount of $5, 200 .
13 . Fire Chief advised of State EMS surprise inspection
wherein the department received a perfect 100% score.
14 . Fire Chief advised that he would purchase freeze-
dried meals for civil defense purposes .
15 . Fire Chief advised that Palm Beach Community College
wished to renew the agreement for on the job training
for emergency medical technicians .
16 . Fire Chief advised of insurance claim filed relative
to aerial platform truck.
17 . Police Chief inquired if a turn lane had been
requested at County Line Road and US Highway One, and
was advised that it had and to see the Director of
Community Development in this regard.
18 . Police Chief provided copy of Notice of Worker's
Compensation Mediation and was instructed to forward
same to Personnel Specialist.
19 . Police Chief advised that parking ban on portion of
707 bridge had been lifted by Palm Beach County.
20 . Water System Manager reported that some developers
had not paid the capacity reservation fee as of yet
and was informed to get with the Village Attorney and
to take to Special Master or determine to provide no
service to such persons until payment has been made.
21 . Village Clerk advised Police Chief of primary dates
at Village Hall and Recreation Center and advised to
inform Director of Public Works of the same by
memorandum.
• Attended the Jupiter. Tequesta, Juno Beach Chamber of
Commerce Board of Directors meeting at 7 : 45 a.m. on August
19th.
• Attended the Mayor/Manager meeting at Juno Beach at 4 : 00
p.m. on August 19th.
• Attended the reception for Chamber of Commerce Employee at
4 : 00 p.m. on August 21st.
• The Department of Fire-Rescue Village Manager ' s Report for
the Month of July, 1998, is attached hereto and made a
part of this Report.
• The Department of Community Development Monthly Report for
the Month of July, 1998, is attached hereto and made a
part of this Report.
• The Water Department Monthly Water Usages Report and
Monthly Water quality Analysis Report for the month of
July, 1998, is attached hereto and made a part of this
Report.
WP80\AugVMReport
8
VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
.411
JULY 1998
Number of days included in this report 31
Total number of calls 59 Number of medical calls 30
Number of fire calls 15 Number of calls classified as others 14
Resources utilized for incident mitigation
Number of Engine company responses .31 Number of ladder company responses 7
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 7
Total number of hours needed for incident mitigation 177.5
Average daily staffing
Daily on duty firefighting force 5.51
Daily on duty career firefighting force 5.09
Daily on duty volunteer firefighting force 0.4
Average number of volunteer firefighters on duty during daytime hours 0.5
Average number of volunteer firefighters on duty during night time hours 0.3
Fire Code Enforcement
Total hours utilized on Code Enforcement 113 Hours spent on pre-fire planning 11
Number of violations found this month 141 Number of violations corrected this month 6
Required Duties
Hours needed for vehicle maintenance 82 Hours utilized for equipment testing 26.
Hours needed for equipment maintenance 44 Hours needed for equipment checks 163
Hours needed for building maintenance 94 Hours needed for hose testing 3
Hours needed for hydrant testing 6 Total gallons of water used 6752.5
Miscellaneous
Hours dedicated to community service 26.5
Hours required for administrative support 152
Firefighter physical fitness program 102
PERMITS ISSUED DURING THE PERIOD 10/01/97 THROUGH 07/31/98 -
PAGE 1
THIS REPORT WAS PRINTED ON DULY 31, 1998
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
BC - BUILDING - COMMERCIAL NEW 2 2,852,090.44 45,621.44 45,621.44
SR BUILDING :- NEW RESIDENTIAL, 1:0 2,162,381.39 34,448.09 34,448.09
CA -* COMMERCIAL ALTERATIONS "& ADDITIONS 15 958,646.29 15,626,34 15,626.34
DM DEM-at 3 5,695.00 155.00 155.00
DR - DRIVEWAY .. 48 153;:•97.6..00 3,683.70 3,683..70
EL - ELECTRICAL - MISCELLANEOUS
•• 84. 17,225.00 4,027.20 4,027.220
ER ELECTRICAL - NEW CONSTRUCTION _ _ 20 .0..00 . 8,760.00 8,760 00
LD LAND DEVELOPMENT 1 20,000.00 4,000.00 4,000.0.0
La *. LAND:SCAPE PERMIT 26 197,664..50 3,421.60 3,421.60
ME MECHANICAL
119 924,712.48 17,091.24 17,091..24.:
MF -. MULTI-FAMILY NEW/ADDITIONS/ALT. 4 9,550.00 315.00 315.00
•
MO - MISC. PERMITS 395 3,308,622.14: .. .' ` 81,031.03 81,031.03
PC PUBLIC CONSTRUCTION 4 660,757•:00 : I0,570.03 10,570.03
1 P.L PLUMBING - RESIDENTIAL .& COMMERCIAL 73 2,000'.00 6,807.00 6,807.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 21 418,02.5..00 6,809.80 6,809.80
SB - SIGN PERMITS 17 23,859.00 795.00 795.00
SP - SWIMMING POOLS : , 13 196,771.00 3,070.34 3,070.34
TOTALS FOR ALL PERMIT TYPES 8.$5 11;911,975.24 246,232.81 246,232.81
/ViiagfTeesta.
' AUG31999
j
Village Manager's Office
6
Village ofTequesta Memo
To: Thomas G. Bradford, Village Manager
From: Thomas C. Hall, Water System Manager 46
Date: August 7, 1998
Subject: Monthly Water Usages for the Month of July 1 through
July 31, 1998
The following is a summary of water pumpage for the above
referenced month.
TEQUESTA WATER TREATMENT PLANT
JULY 1998 1997
Target Pumpage 44 .500 m.g. 44 .500 m.g.
Actual Pumpage 65 .265 m.g. 25 . 746 m.g.
Maximum Day 2 . 556 m.g. 1. 755 m.g.
Minimum Day 1.778 m.g. 0 .331 m.g.
Average Day 2 . 105 m.g. 0 . 831 m.g.
Backwash Water Used 5 . 773 m.g. 1. 603 m.g.
Hydrant Flushing 0 .172 m.g. 0 .296 m.g.
WATER PURCHASED FROM JUPITER
JULY 1998 1997
Target Pumpage 48 .500 m.g. 48 .500 m.g.
Actual Pumpage 27. 761 m.g. 51 . 819 m.g.
Maximum Day 1. 612 m.g. 1 . 843 m.g.
Minimum Day 0 .153 m.g. 1.380 m.g.
Average Day 0 . 896 m.g. 1. 672 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
JULY 1998 1997
Total Pumpage 93 . 026 m.g. 88 .517 m.g.
Maximum Day 3 . 897 m.g. 3 . 951 m.g. .
Minimum Day 2 .208 m.g. 1 . 867 m.g.
Average Day 3 . 001 m.g. 2 . 855 m.g.
.
Page 2 -
August 7, 1998
1998 1997
Metered Service Connections • 4 . 893 4, 723
Rainfall 5 .24" 7.41"
WATER SALES DATA
Total Water Sales (FYTD)[-- $2, 392, 526 $2, 149, 756
Target Sales (FYTD) $2, 215, 330 $2, 254, 160
Jupiter Purchased Water - Annual Contract 547, 500 m.g.
Water Received from Jupiter to-date 547 .318 m.g.
Contract Balance 0.182 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1998 1997
Ph 7.5 7 .5
Total Alkalinity 226 mg/1 193 mg/1
Total Hardness 226/1 199 mg/1
Calcium Hardness 216 mg/1 191 mg/1
Color 8 pcu 4 pcu
Iron 0 . 09 mg/1 0 . 02 mg/1
Chlorides 60 mg/1 • 0 . 55 mg/1
Turbidity 0 .10 ntu 0 . 08 ntu
Chlorine (total) 3 .2 mg/1 3 . 0 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
Meters Replacements 9
New Installs 6
Flushed 3 1
Hydrants Replaced 0
Serviced 1
Blow-Offs Flushed 0
/mk
c: Connie Holloman, Director of Finance
Roy Fallon, Chief Operator
Tom Jensen, P.E. , Reese, Macon & Associates
Mo.Usage.8.7.98